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8/4/2019 Excel Introduction and Referencing
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Excel
Lecture 1
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Course Competencies
International Business Managementaccounting and financial management
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Course overview (provisional) Week 1
What is it, How to use it, Copy-pasting, cell referencing Week 2
Functions (COUNT, SUM, AVERAGE, IF, VLOOKUP)
Week 3
Formatting (borders, background, alignment, merge cells, etc.) Week 4
Conditional formatting and Data Validation
Week 5
Diagrams Week 6
Trial exam
Week 7
Review
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Course material
PowerPoint Slides
Excel Manual
Additional exercises handed out in class
All available on BlackBoard
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Your grade
Final exam during exam week on thecomputer = Your Grade
Attendance is not compulsory
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Types of software Text editors e.g. MS Word
For creating documents that can be printed forreading.
Database e.g. MS Access To store large amount of non-numerical data
Spreadsheet e.g. MS Excel To calculate, analyse, graph numerical data
Lots of others….
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What is a spreadsheet?
1. A piece of paper with rows andcolumns for recording financial data for
use in comparative analysis.
2. Computer Science. An accounting or
bookkeeping program that displays datain rows and columns on a screen
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History
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History
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Excel 2007 main new features
Toolbars and menu‟s => Ribbons
255 columns => 16,384 columns
65,536 rows => 1,048,576 rows
16.7 million cells => 17 billion
cells
Old things made easier
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Excel 2010 main new features
Better functionality of „PivotTables‟ (not
part of this course)
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MS Excel – Basic window
Columns
Rows
Column + Row = Cell
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Small exercise….
In which Column is
“Peter”?
In which Row is“Carl”?
In which Cell is ‟12‟?
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Computer thinking
Example: Program Wash Hair
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The rest of the window
Title bar
Ribbon(s)
Formula bar Sheet Tabs
Status bar
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Typing text
The active cell has athick black border
The values typed inwill show while typing,also in the formulabar
The location of thecell is shown in theformula bar.
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Simple exercise
Is cell D3 the activecell?
Is cell D3 empty? Is cell D4 empty?
What is the activecell?
Is it empty?
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Excel as calculator
Basic mathematical operations:
Addition => +
Subtraction => -
Multiplication => *
Division => /
Power => ^ (e.g. 32 = 3*3 => 3^2)
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Text or formula
Excel does not know if you want to do amathematical operation or want to show
text. E.g. if you type in 2+5 Excel does not
know if you want to see the result (7) or
the equation itself (2+5)
If you want to see the result of anequation/formula start with „=„
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Example using „=„
Let‟s say we want
Excel to calculate 5+8
for us. Type in: =5+8
Press enter
If we type in 5+8 andpress enter we get
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Small note
If you use the equalsign you will see theresult in the cell.
You will still see theformula in the formulabar.
To alter the formula: click on the formula in
the formula bar; press F2 on the
keyboard or
double-click in the cell
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The power of Excel (part 1)
CELL REFERENCING
Makes it possible that if one original value
changes, all other values changeaccordingly
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Non-cell referencing example
A course has two grades
Each grade has a
different weight The final grade is
therefor 8.5
Disadvantage:If we change the gradeor the weight we have toretype this long equation
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Cell reference example
If however we type in:
If we now change any
of the four originalvalues, the final gradewill automatically bere-calculated
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Small note on cell reference
To let Excel know that you want to refer toa cell, use again the „=„ sign.
L6 => will show the text L6=L6 => will show the value of the cell L6
Excel will use colors to make it easy to see
what cells are referred to You can alter the formula/reference in the
same way as discussed for formula‟s
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Your turn
Additional exercise 1See blackboard – IBMS Diemen 2011-
2012 – Full time – Year 1 – Term 1 – Excel – Lecture slides and other materialused in class
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Ways to copy paste A quick demonstration in class showing
the following methods
Use Ribbon
Use right-click
Use keyboard
AutoFill
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Copy-paste and cell reference
If you copy paste a cell with a cell reference,Excel will alter the reference accordingly
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Your turn
(= now and hmewrk) Additional exercise 1 (see blackboard, if
not already finished)
Excel – Test your skillsBB – IBMS Diemen 2011-2012 – Full Time
– FT Year 1 - Term 1 – Excel – Extramaterial
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