EXCEL INTERMEDIATE

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EXCEL INTERMEDIATE

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WORKSHEETS• Worksheet Tabs

– Rename by double clicking– Can be moved by click and drag– Change colour by right click and choose Tab Color– Grouping worksheets by clicking ctrl and tab

• Allows formatting and formula insertion in multiple sheets simultaneously

– Refer to formulas on another sheet by beginning to type formula on current sheet, then click on sheet tab, and select cell on new sheet• =B5-Sheet2!C3• =J27*’Quarter1’F17

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CELL FORMATTING• Clear Cells

– Home tab, Edit group, Clear button

• Text Wrapping– Right click, Format Cells,

Alignment tab, Wrap text box• Text Rotation

– Right click, Format Cells,Alignment tab, drag “Text”

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FUNCTIONS• Autosum• =today() • =now()• =min()• =max()• =median()• =Average()• =Round()• =Countif()

• =pmt()• =if()• Dragging formulas

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IF FUNCTION

• =IF(logical_test,value_if_true,value_if_false)• Checks whether a condition is met, and

returns one value if TRUE, and another value if FALSE

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Cell References

• Relative cell references– Default– Automatically change cell references

relative to which column/row you copy it to• Absolute cell references

– Absolutely will not change when you copy formula

• Mixed cell references – Either ROW or COLUMN will not change

depending which one is preceded by a $ dollar sign

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MIXED CELL REFERENCE

• A mixed cell reference contains only one dollar sign:

=$A1– the column part of the reference (A)

is absolute and the row part (1) is relative.

=A$1– the column part of the reference is

relative and the row part is absolute.

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“PROJECTED 1st QUARTER”:Absolute Cell Reference

• A formula to calculate: “PROJECTED 1st Quarter Sales”

– Because sales are PROJECTED to increase, the projected value should be greater than the current data =B7+(B7*$B$17)

• FV

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ERROR MESSAGES• #NAME?

– i.e. =DIV(C2,B5) • (no such FUNCTION name as “DIV”)

• #VALUE!– i.e. =SUM(B5,”H3”)

• Cell reference should not be in “quotation marks”

• #DIV/0!– If the value in a cell is “0” (no division

by zero)

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VIEW/PRINT FORMULAS

CTRL key + (to the left of the #1 key)

o This key combination will toggle to viewing formulas--ON or OFF

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CHARTS• 3-D pie chart• Resize

• CHART TOOLS DESIGN tab > CHART STYLES group > CHART STYLES gallery

• CHART TOOLS DESIGN tab > CHART LAYOUT group > CHART LAYOUT gallery

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Charts cont.• Change the 3D rotation of a chart:

– Select the chart– FORMAT tab > CURRENT

SELECTION group, click on: FORMAT SELECTION

– Choose: 3-D ROTATION

-change the “X” & “Y” rotations boxes accordingly

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Charts cont.• Change font of Category X (horizontal) axis

– And Y (vertical) axis• Change other options

of X & Y axes:• Select specific axis• Right-mouse click• Select: FORMAT AXIS

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Charts cont.• If you change the “MAJOR” axis to “fixed”, and

then set a specific value:– the value will be the “bottom” value, and other

values will be Incremented by that same amt. i.e. 75,000:

Values increase by 75,000

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Adding a title to an axis:

– Select the axis– Go to the LAYOUT tab > click on AXIS TITLES

drop-down arrow

• Select eitherHorizontal or Vertical & thenthe location of The title

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Format data series• Right-mouse click on: data series• Select: FORMAT DATA SERIES• Change desires options i.e. FILL

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LINE CHART

• SWITCH LEGEND INFO TO HORIZONTAL AXIS• Select chart > DESIGN tab > DATA group• Select: SWITCH ROW/COLUMN

• CHANGE A CHART TYPE FOR A SERIES:• Right-mouse click on a specific

series > Change Series Type Chart

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INSERTING AND FORMATTING A GRAPHIC SHAPE

• LAYOUT tab > INSERT group > select: SHAPES

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ROWS and COLUMNS• Insert

– Right click on a cell and choose Insert form pop up menu

– Note that functions and formulas update automatically

• Freeze Panes– VIEW tab > WINDOW group > FREEZE

PANES

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ROWS and COLUMNS

• select the row below where you want the row to be frozen

• To freeze columns, select the column to the right of where you want the column to be frozen

PASTE LINK• Insert data saved to the clipboard so

that the inserted data will change if the ORIGINAL data changes.

• Warning - for this to work the original and destination files must be kept together

• HOME tab> • CLIPBOARD group>• PASTE drop-down arrow>• PASTE LINK

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FREE “TIP OF THE WEEK”• Free anti-virus software from

Microsoft – Microsoft Security Essentials

• http://www.microsoft.com/Security_essentials/