EWiSACWIS Financials May 8 th, 2013. Service Category & Type Maintenance (June 2013) Provide the...

eWiSACWIS FinancialsMay 8th, 2013

Service Category & Type Maintenance(June 2013)

• Provide the State with an online process to create bulk Service Categories and Types.

• Provide the Counties with an online process to mass update Service Type characterisics.

GH & RCC Rates Maintained By Counties

Changes For June 2013

• Some rates fall under Rate Reg.

• Some rates are controlled by the counties.

• How do we identify these for you?

• Naming?– Northwest Passage: 30 Day Clinical Assess

(RCC)– Northwest Passage: Intensive Needs Res Tx

(RCC)

New Basic Rates Are Coming

(January 2014)• Implementing a modification to the

UFCR batch.

• Implementing a modification to the Admin batch process.

Timely EntryPlacement, CANS, and FCR

Changes For February 2014

• Birthday Batch Update

• Adjust Begin and End Dates of OHCs or Services– even after final approval– as long as Pay Gen hasn’t processed

• Message when CANS is ended or created.

• Override OHC or Service end dates and reasons– Without “Making in error”

Foster Care Rate Changes

Changes For February 2014

• Exceptional Rate Justification Update.

• Create FCRs on closed placements.

• Adjust Begin and End dates of FCR.– Even after final approval.– As long as Pay Gen has not processed.

• Message when FCR is ended or created.

Payment Request Change

Changes For February 2014

• Lock down Payment Request– Placement payments controlled by OHC, CANS,

FCR, and dates.

• Provide a method to pay Parent Agency directly.

Trust Accounts

Creating

• Two types of Trust Accounts– Dedicated – No reimbursement against these.– General – This is where all the magic happens.

• General Accounts are auto-created when a paid placement is documented.– These can also be manually created if

necessary.

• Dedicated Accounts must be manually created.

Benefit Record Tab

• Document the Benefits received on behalf of a child to offset their cost-of-care.

• A benefit must be established before an entry of that type can be made in the ledger.

• Child Support is auto-created with the Trust Account.

Ledger Tab

• Tracks all Deposits.

• Tracks all Withdrawals (reimbursements).

• Provides tools to analyze the balance of – Deposits– Payments

KIDS Comparison Reports

• FM0708a Monthly KIDS Exception Report.– Identifies those Child Support benefits that

failed to interface with the child’s Trust Account.

– This is a “one and done” process.– If it fails, you must manually enter the Deposit.

• FM0708b Monthly KIDS Verification Report.– Identifies those Child Support benefits that

successfully interfaced with the child’s Trust Account.

– Verify that what you see on paper matches the amount you actually received from Child Support.

Analyze This!

• The Analysis option provides a picture of:– The Deposits and their relationship with

Payments– The Payments and their “reimbursable cost-of-

care”.

• The Options drop-down also allows you to:– Export your Ledger to Excel

Here come the reimbursement batches!

Ready To Muddy The Waters?

And the reimbursement batches run again!

The SSA was not used, why?

• Look at the Effective Date of the Benefit Type.

• Look at what the Benefit is available to reimburse.

• Look at the date of the deposit.

• Look at the date of the payments.

Let’s Walk This Through Again

(after another month has gone by)

And . . . The batches run again.

Put It All Together

• Notice the Payment IDs.

• Use the “View By Drop-down”.

• Use the Analysis Option.

• Look at the Reimbursement Detail.

Trust Account Maintenance

• View Trust Accounts from different perspectives.– By “Type”– By “Hold Status”– By “Spending Limit Status”– By “Last Name”– By “Person ID”– By “SSN”– By “Case”

The End

• Or is it . . . .