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EuropeAid
Reforming TC and PIUs:Reforming TC and PIUs:
AA Backbone StrategyBackbone Strategy
……………………………………………………
Basics and state of progressBasics and state of progress
EUROPEANCOMMISSION
April 2010
EuropeAid
ContentsContents
1) Basics and state of progress of the reform
2) Mainstreaming quality
3) Communication, knowledge management and training
4) Tracking and monitoring the Backbone implementation
EuropeAid
1.1. Basics & State of Basics & State of progress of the reformprogress of the reform
Challenges and drivers of the reform
Objectives and guiding principles
The reform: phase 1 and phase 2
EuropeAid
Main challengesMain challenges
Supply-driven
Not enough focuson results
Mixed quality standardfor experts
Overreliance onnorthern commercial
providers
Unsatisfactory trackingof TA performance
And little evidenceof change…
Parallel PIUs- outside country structures –
absorb resources and do not develop
capacities
1. B
asics a
nd
state
of p
rog
ress
EuropeAid
Drivers of the reformDrivers of the reform
European Court of Auditors
report on TA
Improve design + result orientation Promote new sources Better selection of expertise Enhance donors coordination Performance tracking/ database More ownership
Paris Declaration
Accra Agenda for Action
Aid effectiveness commitments Indicators 4 and 6 : 50% of TC
coordinated; reduce by 2/3 stock of parallel PIUs
Jointly select and manage TC Local and regional resources, South-South Cooperation Donors own capacity and skills
1. B
asics a
nd
state
of p
rog
ress
EuropeAid
Objectives of the TC reformObjectives of the TC reform
1. B
asics a
nd
state
of p
rog
ress
EuropeAid8 guiding principles8 guiding principles
7. Avoid use of Parallel PIU & promote effective PIAs
ECTechnical
Cooperation
1. Primary aim is Capacity Development
2.Demand led approach where TC is not provided by default
8. Consider innovative options for TC provision
3.Strong result orientation
6. Work through harmonized and aligned actions
5. Take account of country/sector requirements
4.Country owned & managed TC processes
1. B
asics a
nd
state
of p
rog
ress
EuropeAid4 purposes of Technical Cooperation4 purposes of Technical Cooperation
Capacity development support is the priority
1. B
asics a
nd
state
of p
rog
ress
EuropeAidThe reform: work plan phase 1 The reform: work plan phase 1 (July 2008)(July 2008)
1. B
asics a
nd
state
of p
rog
ress
EuropeAidThe reform - phase 1 completedThe reform - phase 1 completed
Guidance and working tools
Quality Matrix and QSG
Revised ROM
Procedures screened
Communication/training
www.capacity4dev.eu
Mapping of TC: 1st
roundImplementation teams
& Steering CommitteeEU operational
framework on Aid
Effectiveness
1. B
asics a
nd
state
of p
rog
ress
EuropeAid
Delegations
• Mainstream quality in all programmes
• Check quality – Use matrix
• Dialogue & use capacity4dev.eu
• Country plan / mapping
• Overall results and TC tracking
Geo Directorates
• Road maps
• QSG
• Feedback!!!
• Innovative practices
Dir.E: ad hoc support, communication, training + ad hoc coaching, working tools, overall tracking, QSG, ROM…
1. B
asics a
nd
state
of p
rog
ress
The reform – phase 2 (from Oct. The reform – phase 2 (from Oct. 2009)2009)
EuropeAid
2.2.Mainstreaming quality: how?Mainstreaming quality: how?
Guidance + key concepts
Quality matrix
Procedures : what’s new
EuropeAidGuidelines on TC – Quality in Guidelines on TC – Quality in practicepractice• Convert ownership into practice : results,
roles, inputs to be defined both for partners and donors
• Assess/adapt to demand, to context and to existing capacity – and harmonize
• Let results be the driver
• Analyse options, look for the right type of provider
• Track / monitor results, ensure domestic accountability
• …… think in terms of project implementation arrangements
2. M
ain
stream
ing
quality
EuropeAid
Guidelines: Table of contentsGuidelines: Table of contents
Chapter 1 – Reading Guide and Key Terms
Chapter 2 – Reforming Technical Cooperation
Chapter 3 – Demand-driven and harmonized TC Support
Chapter 4 – Results-oriented TC Support
Chapter 5 – Programme Implementation Arrangements
Chapter 6 – Monitoring, Evaluation and Quality Assurance
2. M
ain
stream
ing
quality
EuropeAidGuidelines: Table of annexesGuidelines: Table of annexes
Annex 1: Aid effectiveness commitments in the area of TC
Annex 2: Court of Auditors’ Recommendations
Annex 3: The cycle of operations for « TC support »
Annex 4: Quality assessment grid
Annex 5: Format for mutual performance dialogue
Annex 6: Short guide to EC rules and procedures – How to
apply EC procedures to TC table of content
2. M
ain
stream
ing
quality
EuropeAidFocusing on the partner’s Focusing on the partner’s programmeprogramme
Don
or
TC
inp
uts
&activ
ities
is wrongly assumed leading to
Sustainablecapacity and
results
“may” lead toSustainable
capacity and results
Activities by partner and by
donor TC inputs, under
partner leadership
DonorTC inputs &activities
2. M
ain
stream
ing
quality
EuropeAidLook for results beyond TC Look for results beyond TC deliverabledeliverable
2. M
ain
stream
ing
quality
EuropeAidQuality Matrix in a snapshotQuality Matrix in a snapshot2
. Main
stream
ing
quality
QualityTechnical
Cooperation
1. 1. Demand & ownership
2. Fits the context and existing
capacity
4. Results oruienation: outputs and outcomes
3. The support is harmonised; new
types of TC considered
5. Programme implementation
arrangements are appropriate + top
up
EuropeAidQSG questions on TC/PIUQSG questions on TC/PIU
Identification Fiche:
• Other TC interventions assessed?
• Is there a strong demand of TC?
• Are PIAS appropriate in terms of ownership and sustainability?
• Beneficiaries involved in the needs identification?
2. M
ain
stream
ing
quality
EuropeAidQSG questions on TC/PIUQSG questions on TC/PIU
Action Fiche:
2. M
ain
stream
ing
quality
• In line with the Backbone
Strategy?
• Local capacities assessed?
Grille qualité CT par Délégation
Use the TC Quality Grid throughout the identification and formulation!
EuropeAidGoing beyond donor-driven PIUsGoing beyond donor-driven PIUs
Programme Implementation Arrangement
• Implemented by partners
• Integrated and managed by local administrations
• Fitting the type of programme and expected
• +/- autonomous depending on expected results
3 « yes » = parallel PIU according to DAC
1. Are the PIUs accountable to the external funding agencies/donors rather than to the country implementing agencies? (Y/N)
2. Are the terms of reference for externally appointed staff determined by the donor? (Y/N)
3. Is most of the professional staff appointed by the donor? (Y/N)
4. Is the salary structure of national staff (including benefits) higher than those of civil service personnel? (Y/N)
2. M
ain
stream
ing
quality
EuropeAidKey questions throughout the cycleKey questions throughout the cycle
Implementation
- Domestic accountability
- Monitor results:outputs & capacities
- Use the ROM report
- Mutual performance assessment?
Formulation
- Results beyond direct outputs
- Partners contributions and roles
- Quality of ToR
Identification
- Demand and commitment
- Favourable context
-Fit to existing capacities
- TC : Yes or Not
- Harmonisation
- Which implementation modalities/financing source?
- Type of contract, etc
- Beyond classic TA
Plan in advance in order to get answers!
2. M
ain
stream
ing
quality
EuropeAidProcedures in a snapshotProcedures in a snapshot
Objectives:
More ownership of Partner Governments
Facilitate co-financing and delegated cooperation
(variety of management modes)
Mobilize public sector expertise, including of MS
Improved quality of experts
… These objectives are possible with the existing rules and procedures!
2. M
ain
stream
ing
quality
EuropeAid
How to contract expertise (public How to contract expertise (public administration expertise as administration expertise as example)example)
Service contract Grant
Negotiated procedureor others tendering
Direct award orcall for proposal
2. M
ain
stream
ing
quality
EuropeAidGood practices for more qualityGood practices for more quality
CONTENTS PROCESS
Drafting good term of reference take time. Plan ahead!Deadline for Framework agremeent: More 14 days necessary for good expertise.
Has the partner be the leader in the drafting? Or at least be involved/consulted?
Evaluation grid: specify the competencies needed (related to local expertise) as a criteriaCheck references
Evaluation of tenders/standard practices: - organise interview for mid term position (telephone, video)-check references
Is the partner responsible for the evaluation? If not how is he involved as a voting member in the evaluation? If not key experts must be approved by partner country. They can ask replacement of key experts.
Monitoring: assess /fill up forms + creation of a database to monitor TC performance
Is the partner supervising the TC activities?
2. M
ain
stram
ing q
uality
EuropeAidRevision of PRAG (finalised end of 2008)Revision of PRAG (finalised end of 2008) __________
• Recruitment of individual consultants
• Interviews and references of experts
• Mobilisation of public expertise
• Partner Government ownership (design, evaluation,
reporting..)
• Clarification of the use of suspensive clause
Mid-term actions:
• Further develop twinning
2. M
ain
stream
ing
quality
EuropeAidGuidelines on TC: Annex 6 on proceduresGuidelines on TC: Annex 6 on procedures
2. M
ain
stream
ing
quality
EuropeAid……..In practice..In practiceRevision of PRAG (finalized 2008) Recruitment of individual consultants Interviews and references of experts Partner Government ownership (design, evaluation,
reporting..) Suspensive clauseAnnex 6 to Guidelines on TC Clarification on negotiated procedure (services) and direct
award (grants) Framework contract Operational guidance – Q & As and examplesMid-term actions More on suspensive clause Database on quality experts Further develop peer support/twinning
2. M
ain
stream
ing
quality
EuropeAid
3. CCommunication and learningommunication and learning
Dialogue
Use www.capacity4dev.eu
Learning & Training
EuropeAidDialogue!Dialogue!
Better TC EC Delegations
WB/ UN/ ADB….
MS
International Donors
Line Minister + MoF
Partner organisation
3. C
om
mu
nica
tion a
nd
learn
ing
EuropeAidThe Platform: www.capacity4dev.euThe Platform: www.capacity4dev.eu
3. C
om
mu
nica
tion a
nd
learn
ing
EuropeAid
www.capacity4dev.euwww.capacity4dev.eu
News, interviews, hands on practical information
Documents /guidance/ tools/events
Online discussions
Work groups, collaboration spaces
Users:
EC family – Delegations + HQ
Public at large: partner countries, Member States, other donors, academia and civil society
3. C
om
mu
nica
tion a
nd
learn
ing
EuropeAid
Learning and trainingLearning and training
Training session in HQ – Open to Member States
Tailor-made country /sector focused training sessions
Short coaching sessions
For more details and training flyers see: www.capacity4dev.eu
3. C
om
mu
nica
tion a
nd
learn
ing
EuropeAid
4. TTracking / Monitoring the racking / Monitoring the Backbone implementationBackbone implementation
Monitoring Components
Mapping TC and Country Plan
EuropeAid
Monitoring componentsMonitoring components
Systems Data Time frame
PCM Platform Quantitative info on TCData collection in March 2010 – 1st baseline available in March 2011
Mapping of TC and PIUs
N. of operations, amount, purpose, management mode
Data collected by end January 2010 and process data by end March 2010
For centralised operations: data processed by April 2011
Data from QSGs - Qualitative analysis of TC- Qualitative/ qualitative analysis of « innovative programmes »
- New system in place by January 2010 - Data used by the end of 2010
Standard ROM reports
Answer the11 questions on TC/PIU on ROM reports
Data from +/- 1700 projects available by January 2010
Global and Project Evaluations
Qualitative data From 2010
4. T
rackin
g &
Monito
ring
EuropeAidThank you for your attention!Thank you for your attention!
For further information:
Platform: www.capacity4dev.eu
Functional mail box: EuropeAid-TC-PIU@ec.europa.eu
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