Enterprise eDiscovery & Search in the Cloud · Cloud eDiscovery and Search is a Growing...

Enterprise eDiscovery &

Search in the Cloud

About the presenters Barry Murphy Co-Founder & Principal Analyst,

eDiscovery Journal

John Patzakis President & CEO

X1 Discovery

Brent Botta VP, Development & Product Management

X1 Discovery

Enterprise eDiscovery & Search in the Cloud

eDiscovery of Cloud-Based Data

Collection of client data stored in the cloud

- Barry Murphy

Enterprise eDiscovery & Search in the Cloud

Source: The NIST Definition of Cloud Computing

http://csrc.nist.gov/publications/nistpubs/800-145/SP800-145.pdf

SaaS: delivers

applications via the cloud,

e.g. Gmail,

Salesforce.com, hosted

Relativity

IaaS: you maintain control

of your software

environment, but you don't

maintain any equipment;

focuses on managing

virtual machines, e.g.

using Amazon AWS

PaaS: gives your

application developers

hooks and tools to

develop to that particular

platform, e.g. using MSFT

Azure to build mobile and

social apps

Source: eDJ eDiscovery and The Cloud Survey, December 2011, N = 101

15.8%

24.8%

59.4%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

Yes No Don’t’ know

If Using Cloud-Based Services, Was An

eDiscovery Plan Put In Place Prior To Moving

Data To The Cloud?

Source: eDJ eDiscovery and The Cloud Survey, December 2011, N = 101

80.3% 76.9%

30.6%

11.6% 17.9%

35.3%

13.3%

45.1%

3.5%

0.0%10.0%20.0%30.0%40.0%50.0%60.0%70.0%80.0%90.0%

Where Do You Store Your Work Information Assets?

eDiscovery in the IaaS Cloud

Provisioning public or private IaaS cloud to process and review client data - Barry Murphy

Enterprise eDiscovery & Search in the Cloud

Source: eDJ eDiscovery and The Cloud Survey, December 2011, N = 101

28.7%

71.3%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

Yes No

Do You Know Your Cloud Vendor's Policy For

Responding To Clients' eDiscovery Needs?

Use of data/Security

Location of data

No change of terms

Destruction

Ownership (assignment)

Subpoena response

Regulatory requirements

Insurance/Indemnity

Audits

Third Party eDiscovery Ecosystem

Cloud Washing

Legacy SaaS hosting vs. utilizing IaaS Cloud

- Barry Murphy

Enterprise eDiscovery & Search in the Cloud

Cloud Washing Abounds In eDiscovery

• Cloud computing is a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction.

• Must have multi-tenancy, not a set up of a new instance for each client simply delivered via the Internet

Enterprise eDiscovery & Search in the Cloud

eDiscovery & Enterprise Search

Requirements for the IaaS Cloud

- John Patzakis

Enterprise eDiscovery & Search in the Cloud

Cloud eDiscovery and Search is a Growing Challenge

PwC Survey Says IaaS Will Count for a Third of IT Resources in 2014 By David Strom / October 20, 2011 5:00 AM / 0 Comments Growing demand for Infrastructure-as-a-Service in the enterprise market is creating opportunities for a new breed of cloud-based IT infrastructure providers to deliver innovative private cloud services, according to a new PricewaterhouseCoopers (PwC) report, "Infrastructure-as-a-Service: New providers innovate to win enterprise cloud business." According to the results, 77 percent of respondents already have a plan and 64 percent said some type of cloud, including private and public, would be the best way to manage IT infrastructure in three years

The Trend:

• Cloud IaaS will account for 30% of IT expenditures by 2014

The Problem:

• eDiscovery and search of cloud based data is very difficult Many lawyers and IT staff "just assume if they put data in the cloud it's going to be at their fingertips, that it's inherently discoverable…That's not necessarily the case.“

Cloud Computing Services and eDiscovery

SaaS Software as a

Service

PaaS Platform as a Service

IaaS Infrastructure as a Service

Facebook, Twitter,

LinkedIn, Gmail,

Office 365

Microsoft Azure,

Google App

Engine

AWS, Fujitsu,

Rackspace,

Savvis

Connectors

Installed

Solutions

Technical Requirements for a True IaaS Cloud Solution

Cloud Deployable

• Highly automated, remote installation and operation

• Many ECA products: hardware appliances or require

complex on-site install

Virtualization

• Must be designed to be virtualized

• Most eDiscovery tools are mostly amalgams of OEM

technology preventing true virtualization

Parallelization

• Must scale out rather than scaling up

• Typical eDiscovery solutions: monolithic architecture

not suited for cloud

Cloud eDiscovery: Case Scenario # 1

• Global financial institution faced with internal

compliance investigation

• 3 terabytes of potentially relevant data stored

Amazon IaaS cloud – must be searched ASAP

• Required: installed solution to index, search

and review data in place

Cloud eDiscovery: Case Scenario # 2

• The same investigation sends the eDiscovery

Service Firm hired by global financial Institution

overseas to collect data from subsidiary

• After 200 GB collected, need to expediently

perform early case assessment on site

• Required: Non-appliance solution to quickly

install, index, search and review data on site or

in IaaS cloud.

X1 Rapid Discovery Deploys Anywhere your Data Resides

Public or Private Cloud Enterprise Data Centers

Amazon Web Services Solutions Provider Program

20

X1 Rapid Discovery v4

Key Advantages

Cloud deployable and cloud optimized

Intuitive user interface - Matter centric workflow for eDiscovery and enterprise

search

Cost effective - No GB processing fees

- Not an appliance

- Simple flat fee licensing model

Simplified Installation - Rapid install in the cloud or on most any hardware in

your enterprise

About X1 Discovery

• Founded by Idealab

• Providing next generation eDiscovery for social media, cloud and the

enterprise

• Powered by award winning and patented X1 search technology

• Driven by a proven and experienced eDiscovery team

• Supporting over 100 enterprise customers

X1 wins test of six third-party search

tools for Windows desktops

July 2010 Clear Choice Test

Network World

“…Our Clear Choice Test winner

is X1 Professional Client. In every

test scenario it proved superior.”

X1 Discovery

Demonstration

X1 Rapid DiscoveryTM

- Brent Botta

Enterprise eDiscovery & Search in the Cloud

Thank you

Enterprise eDiscovery & Search in the Cloud

Contact us

Barry Murphy, eDiscovery Journal

barry@edjgroupinc.com

John Patzakis, X1 Discovery

jpatzakis@x1discovery.com

Brent Botta, X1 Discovery

bbotta@x1discovery.com

For more information, visit www.x1discovery.com.

Enterprise eDiscovery & Search in the Cloud

Resources

• eDiscovery Coming To The Cloud (Barry Murphy, eDiscovery Journal)

http://www.forbes.com/sites/jasonvelasco/2011/11/29/e-discovery-in-the-cloud-

not-as-simple-as-you-think/

• eDiscovery in The Cloud Not As Simple As You Think (Barry Murphy, Forbes)

http://ediscoveryjournal.com/2012/01/new-edj-group-report-gearing-up-for-the-

cloud-and-social-media/

• Defining Truly Cloud-Capable eDiscovery Software

(http://blog.x1discovery.com/2012/04/04/defining-truly-cloud-capable-ediscovery-

software/

• X1 Rapid Discovery: First Enterprise eDiscovery Solution Supporting IaaS Cloud

http://blog.x1discovery.com/2012/04/17/x1-rapid-discovery-first-enterprise-

ediscovery-solution-supporting-iaas-cloud/

Enterprise eDiscovery & Search in the Cloud