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EMAC OverviewJuly 17, 2008
National Mutual Aid
The Emergency Management Assistance Compact is a nationally adopted mutual aid Compact that facilitates the sharing of mutual aid resources (services, personnel and equipment) across state lines during times of disaster and emergency.
Membership: 50 states, the District of Columbia, U.S. Virgin Islands, Puerto Rico, and Guam.
The History of EMAC
EMAC was initiated by Florida Governor Lawton Chiles after the devastation left by Hurricane Andrew in 1992.
The History of EMAC (Continued)
• 1992 - Concept of Emergency Management Compact Conceived by Southern US Governors
• 1993 - Adopted as Southern Regional Emergency Management Assistance Compact • 1995 - Agreement broadened to EMAC and NEMA
became administrator • 1996 - Endorsed by National Governor’s Association
& FEMA for Nationwide Use• 1996 - Ratified by US Congress and Signed into Law
(PL 104-321)
The Goals of EMAC
• Provide national leadership and expertise on mutual aid
• Coordinate EMAC capabilities with national preparedness, response and recovery
• Sustain and enhance mutual aid capabilities• Promote mutual aid and strengthen relationships
Deploy Under EMAC
• State/Local EOC Support• Damage assessment• Disaster recovery services• Logistics support• Donations management• Law Enforcement services• Communications• Fire fighting• Aviation support• Biological/chemical
Response Teams• Medical support services
• Hazard mitigation• Community outreach• Search and Rescue• Debris clearance services• Public Health services• Environmental Health services• HazMat Response Teams• Human services/mass care• Animal control services• Incident Management Teams• HazMat Response Teams
Any capability from Member States can be shared
EMAC: Effective & Scalable
2004
85 Days of Response38 States Deployed733 Civilians Personnel1,828 National Guard
215 Days of Response48 States Deployed19,426 Civilians Personnel46,503 National Guard
2005
2005 Response Resource Breakdown
Source: GAO-07-854
Recent Events
• Iowa Flooding– 29 Missions– 216 Personnel (100% Civilian)– 1.7 Million
• California Lightening Wildfires– 18 Missions– 170 Personnel (73% National Guard)– 11.4 Million
July 14, 2008 Data - Unaudited
Executive Task Force (ETF)• ETF Chair• Immediate Past ETF Chair• ETF Chair Elect• 10 Lead State Regional Representatives• 3 At-large Members• EMAC Administration (identified above)
EMAC Administration• NEMA EMAC Coordinator• EMAC Training Coordinator• Senior EMAC Advisor• Legal Liaison
EMAC Advisory Group• Response & Recovery Stakeholders
• Federal Partners
Operational Coordination Components• National Coordination Group• National Coordinating Team(s)• Regional Coordinating Team(s)• A-Team(s)
EMAC Committee• State Emergency Management Directors• Private Sector Liaison (non-voting)
Governance Structure
NEMANational Emergency Management Association
Advisory Group Members
• Adjutants General Association of the United States
• Association of Public Communications Officials
• American Ambulance Association• American Public Works• American Waterworks Association• Association of State & Territorial
Health Officials • International Association of Fire
Chiefs• International City/County
Management Association
• Major City Chiefs Association• National Association of Counties• National Association of County & City
Health Official• National Association of State
Emergency Medical Services Officials• National Governor’s Association• National League of Cities• National Sheriffs’ Association• Centers for Disease Control &
Prevention • DHS/FEMA• National Guard Bureau
State Support of EMAC
• Designate personnel to support EMAC
• Define roles & responsibilities (in-state)
Implementing EMAC
EMAC Process: Step # 1
Preparing upfront will get resources deployed faster and more accurately
Escalated Response
• National Model Intrastate Mutual Aid Agreement that compliments EMAC for a seamless escalation of the response.
• Working with disciplines to develop implementation plans at the intrastate level
Resource Typing
• National Incident Management System (NIMS)– Resource: Personnel, teams and major items of
equipment available for assignment to incidents.– Category: Function where resource is most useful– Kind: broad category of like resources, such as
teams, personnel, equipment, supplies, vehicles, and aircraft
– Component: A part of the resource– Metric: standard of measurement– Type: Level of capability
Mission Packages
• It is how resources are requested during events! • The Step after Resource Typing:• Identifies the Resource Type, the mission, cost,
logistics, etc. • Identifies, evaluates and documents the knowledge,
skills and abilities of personnel (aka Credentials) who will deploy on the team.
Mission Packaging
Mission Packaging
Mission Package Example
BASIC LIFE SUPPORT TRANSPORT PACKAGE
k. ESTIMATED COST PER DAY: PERSONNEL $ 4,800.00 EQUIPMENT COSTS: $ 5,160.00 TOTAL: $9960.00
Mission Package Status
• Delivered 92 mission packages to FEMA• Being reviewed by FEMA Project Support
Team (Working Group)• Continue to develop mission packages for
deployable resources– First Focus: Work with Disciplines through the
EMAC Advisory Group • Continuity of Government Teams
Why Mission Packaging Works: Credentialing
• Use Resource Typing to Build the Mission Packages
• Within the Mission Package: Assign personnel that have the skills, knowledge, and abilities
• Resource Owner Registries– Verify professional licenses/certificates, etc. – De-list from mission package
Credentialing
• When Deploy: Arrive at Staging Area with State Issued Photo ID, Agency Issued ID, and EMAC Mission Documentation
• Assign event identification (badge, arm band, etc.) at Staging Area
• Leave event identification at Staging Area when demobilized
EMAC Process: Steps 2 & 3
EMAC Process begins with a Governor’s Declaration Emergency
EMAC Process: Steps 4 & 5
Recur until needs are met
Requesting Assistance
Requesting State
State Emergency Management
Agency
Resource Owner: Agency, Department,
Local, County, City etc.
EMAC does not “own” resources. It is the system for moving resources.
Providing Assistance
Resource Owner: Agency, Department,
Local, County, City etc.
State Emergency Management
Agency
Assisting State
EMAC does not “own” resources. It is the system for moving resources.
Assistance Through EMAC
EMAC does not “own” resources. It is the system to move the resources.
Requesting State Assisting State
Resource MovementState Emergency
Management Agency
State Emergency Management
Agency
Resource Provider: Agency, Department,
Local, County, City etc.
Resource Provider: Agency, Department,
Local, County, City etc.
EMAC
EMAC Process: Steps 6, 7 & 8
Consider demobilization requirements when resources are mobilized.
Changes in the mission result in an amendment to the mission order before demobilization
EMAC Process: Steps 9 & 10
Auditing, keeping good records, & matching to mission order speeds reimbursement
Resource Owner Assisting State Requesting State
Reimbursement Packages Should Follow State GAAP Procedures
EMAC Form R-2 EMAC Form R-1 Reimburse Assisting State• Compile Documentation (that
support mission expenses) & compare costs to mission• Timesheets/payroll• Lodging/Food (if not
provided on mission)• Payment Vouchers• Receipts• Etc.
• Prepare Payment Vouchers• Submit audited claim to
home state EMA with costs compiled on EMAC R2 Form with supporting documentation (retain copy for files)
• Review/Audit Reimbursement Claims from Resource Owner: Seek additional documentation or decline costs
• Compile Documentation (that support mission expenses) on EMAC R1 Form• Timesheets/payroll• Lodging/Food (if not
provided on mission)• Payment Vouchers• Receipts• Etc.
• Submit audited claim with cover letter and support documentation (retain copy)
• Review claims and supporting documentation
• Request additionally needed documentation and/or discuss claim issues with Assisting State
• Issue payment to Assisting State per instructions on cover letter
• If seeking Federal Reimbursement: Use records to write Project Worksheet if available for public assistance under Stafford Act
Pay Assisting StatePay Resource Owner (when receive reimbursement package or when reimbursed)
For More Information
Angela Copple NEMA EMAC Coordinator National Emergency Management Associationacopple@csg.org
Kristin RobinsonNEMA Government Relations DirectorNational Emergency Management Associationkrobinson@csg.org
Visit the EMAC web site at: www.emacweb.org
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