Ellen Finkelstein @ EFinkelstein

Training webinar: How to Use Animation for High-Impact CommunicationHelp your audience to understand and remember your message!

Ellen Finkelstein@EFinkelstein

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Basic Animation

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

The 4 types of animation

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

The 4 types of animation

Basic Animation

Select an object

Open the animation interface

Choose an animation effect

Set the Start, Property, and Speed options

Advanced Animation

Renaming objects

Using the Effect dialog box

Reordering animations

Using the advanced timeline

Creating triggers

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

Renaming objects

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

Renaming objects

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

Use the Effect Options tab

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

Use the Effect Options tab

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We can solve the problem by seeing where the process is breaking down

Employee puts

suggestion in box

Manager reads

suggestions

Manager chooses a suggestion

of the month

Manager organizes

implementation of the

suggestionUse the Timing tab

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We can solve the problem by seeing where the process is breaking down

Employee puts

suggestion in box

Manager reads

suggestions

Manager chooses a suggestion

of the month

Manager organizes

implementation of the

suggestionUse the Timing tab

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Suggestions & implementations in 10 departments

September October November December January0

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30

40

50

60

70

80

90

100

87

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139 86

2 2 1 1

SuggestionsImplementations

Use the Chart Animation tab

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Suggestions & implementations in 10 departments

September October November December January0

10

20

30

40

50

60

70

80

90

100

87

25

139 86

2 2 1 1

SuggestionsImplementations

Use the Chart Animation tab

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Videos appear on the animation list as a trigger

Use the Movie Settings tab

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Sounds appear on the animation list

Using the Sound Settings tab; reordering animations

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We can solve the problem by seeing where the process is breaking down

Employee puts

suggestion in box

Manager reads

suggestions

Manager chooses a suggestion

of the month

Manager organizes

implementation of the

suggestionUsing the advanced timeline

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We can solve the problem by seeing where the process is breaking down

Employee puts

suggestion in box

Manager reads

suggestions

Manager chooses a suggestion

of the month

Manager organizes

implementation of the

suggestionUsing the advanced timeline

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

Using motion paths

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

Using motion paths

Where is the process is breaking down?

Employee puts

suggestion in box

Manager reads

suggestions

Manager chooses a suggestion

of the month

Manager organizes

implementation of the

suggestion21

We encourage employees to

make suggestions by offering prizes and recognition.

We trained managers for this program, but

don’t offer them prizes or recognition.

Reading suggestions can be time-

consuming. Some managers say they don’t have the time

Implementing suggestions

involves motivating employees to

change, training them, and

monitoring results.Creating triggers

Where is the process is breaking down?

Employee puts

suggestion in box

Manager reads

suggestions

Manager chooses a suggestion

of the month

Manager organizes

implementation of the

suggestion22

We encourage employees to

make suggestions by offering prizes and recognition.

We trained managers for this program, but

don’t offer them prizes or recognition.

Reading suggestions can be time-

consuming. Some managers say they don’t have the time

Implementing suggestions

involves motivating employees to

change, training them, and

monitoring results.Creating triggers

10 Animations You Can Use in Any Presentation

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Motion paths

Build (for a table)

Cascading

Changing text color

Highlight words

Encircling an object

Wiping (chart/arrow)

Fade an image in/out

Using triggers

Enlarging an image

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The Suggestion Box Program Is Broken

Suggestion Box

1 Motion Path

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The Suggestion Box Program Is Broken

Suggestion Box

1 Motion Path

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The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

2 Build (for table)

The suggestions are good!

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We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

2 Build (for table)

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The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

3 Cascading

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The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

3 Cascading

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The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

4 Changing text color

31

The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

4 Changing text color

32

The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

5 Highlighting important words

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The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.

In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.

We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.

5 Highlighting important words

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Results have dropped sharply

September October November December January0

10

20

30

40

50

60

70

80

90

100

87

25

139 86

2 2 1 1

SuggestionsImplementations

6 Encircling an object

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Results have dropped sharply

September October November December January0

10

20

30

40

50

60

70

80

90

100

87

25

139 86

2 2 1 1

SuggestionsImplementations

6 Encircling an object

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We can solve the problem by seeing where the process is breaking down

Suggestion Box

Suggestion

7 Wiping a bar chart/arrow

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The suggestion travels from idea to implementation

Suggestion Box

7 Wiping a bar chart/arrow

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“I have many ideas to improve things around here, but I didn’t feel like they were appreciated, so I stopped making suggestions.”

“I’ve lost 2 employees in my department and I’m doing a lot of the extra work myself to avoid losing more people. I’d love to implement some of these ideas, but I don’t have time.”

8 Fading an image in/out

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“I have many ideas to improve things around here, but I didn’t feel like they were appreciated, so I stopped making suggestions.”

“I’ve lost 2 employees in my department and I’m doing a lot of the extra work myself to avoid losing more people. I’d love to implement some of these ideas, but I don’t have time.”

8 Fading an image in/out

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Research is clear about necessary components of a suggestion programA senior manager needs to champion the program and sit on the evaluation committeeA cross-functional team must review suggestions & acknowledge them within 48 hours

An administrator must make sure the process moves along; if not, it reduces morale

This lends credibility to the employee suggestion program and makes

suggesters feel important.

It must have the power to implement suggestions and be willing to ask

“why not” rather than “why.”

One company had 100+ suggestions stuck in a review committee that

kept postponing meetings.

Using a trigger to display more information

9

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Research is clear about necessary components of a suggestion programA senior manager needs to champion the program and sit on the evaluation committeeA cross-functional team must review suggestions & acknowledge them within 48 hours

An administrator must make sure the process moves along; if not, it reduces morale

This lends credibility to the employee suggestion program and makes

suggesters feel important.

It must have the power to implement suggestions and be willing to ask

“why not” rather than “why.”

One company had 100+ suggestions stuck in a review committee that

kept postponing meetings.

Using a trigger to display more information

9

42

Suggestions offers great potential benefits

Enlarging an image10

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Suggestions offers great potential benefits

Enlarging an image10

ExamplesMakeover examples

Convert table to two images, faded in & out

Convert a list of speakers to an animated showcase

Convert bulleted text to an animated SmartArt diagram

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A presentation has 3 components: all need to be outstanding!• Content: Message/points, organization, stories,

call to action, overview, summary.• Design: Slide master, font, colors, shape

treatment, images• Delivery: Connection with the audience,

interactivity, eye contact, lack of filler words, clear speech, natural gestures

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A presentation has 3 components: all need to be outstanding!

Content: Message/points,

organization, stories, call to action, overview,

summary.

Design: Slide master, font, colors, shape treatment, images

Delivery: Connection with the audience,

interactivity, eye contact, lack of filler words, clear speech, natural gestures

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Find your files fast!

Convert a table to images faded in and out

Before AfterNo organization; files placed anywhere

We create a coherent organization system

Files only in manilla folders; labels are hard to see

We put your files in clearly labeled hanging folders

Files not ordered alphabetically or by topic

We order your folders by topic and alphabetically

You waste time every day looking for your files!

We guarantee that you’ll be able to find what you need faster!

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Find your files fast!

Convert a table to images faded in and out

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Our panel of speakers• Marilyn Foster, Financial Analyst, Foster &

Bellworth• Marc Merriman, CFO, Seely Products, Inc.• Francis O’Sullivan, CEO, Gorman & Sons• Joan Stein, CFO, Marley, Goldsmith & Blaine

Our panel of speakers

Marilyn FosterFinancial AnalystFoster & Bellworth

Marc MerrimanCFOSeely Products, Inc.

Francis O’SullivanCEOGorman & Sons

Joan SteinCFOMarley, Goldsmith & Blaine

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High-Impact Animation

in PowerPoint

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