EFFECTIVE PRESENTATIONS ANGELA PRIESTER, PHD, LP

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HAVE YOU EVER SAT THROUGH A BORING PRESENTATION?

• Why? Was the information useful?

• How did the speaker keep your attention?

HAVE YOU SAT THROUGH A TALK THAT HELD YOUR ATTENTION?

“99% of the population is afraid of public speaking, and of the remaining 1%, 99% of them have nothing original and interesting to say.” - Jarod Kintz, $3.33

4 PHASES OF GIVING AN EFFECTIVE PRESENTATION:• Research

• Plan

• Practice

• Execute

RESEARCH

• What is your topic?

• Who is your audience?• In advance• In person

RESEARCH

What is the latest research on this topic?1. University library2. Pubmed3. JC community website4. APA5. Samhsa

RESEARCH (CONTINUED)

4. Avoid psychological/scientific jargon

5. Try to find incidents/stories that illustrate your points. Include information that will make your presentation fun for YOU, information you are excited to share. If you are bored, you will be boring.

6. In this stage, the focus is more on the material than your audience.

PLAN

Put your research together to form a plan.

PLAN

1. Organize your ideas-perhaps 4-5 major points for an hour long presentation.

2. A good presentation includes an introduction, body and a conclusion.

3. Tell them what you are going to tell them, tell them, then tell them what you told them.

START WITH AN OUTLINE

During your presentation, keep your audience posted on where you are. Include transition sentences to let them know when you are finishing one major point or section and headed into the next.

PLAN (CONTINUED)

INTRODUCTION:

1. Start with something that will get your audience’s attention-why should they listen to you?

2. One way is to open with a question-something everyone can relate to and will stimulate thought.

3. Starting with a personal incident or a story that is relevant to your topic can also be very powerful.

INCIDENT ILLUSTRATION

Ted talks presentation: “Break the Silence for Suicide Attempt Survivors

http://www.ted.com/talks/jd_schramm?awesm=on.ted.com_JDSchramm&utm_content=awesm-bookmarklet&utm_medium=on.ted.com-static&utm_source=direct-on.ted.com

PLAN (CONTINUED)

THINGS TO KEEP IN MIND AS YOU PLAN:

• Stick to the point-do not go off on tangents. You can repeat your main message in different ways to aid in retention.

• Remember pauses can be very powerful. You can plan in advance where you will include pauses for emphasis.

PLAN (CONTINUED)

When appropriate, use humor to illustrate a point. Avoid using humor for humor’s sake, telling jokes that have nothing to do with your topic.

PLAN (CONTINUED)

• You can use questions throughout your presentation:

this helps keep your audience’s attention.

• With small audiences, you can stimulate discussion with questions.

• With large audiences, you can ask yes or no questions that can be answered by a show of hands. This helps your audience stay involved, interested and aware.

• You can also ask rhetorical questions where the answer is obvious.

PLAN (CONTINUED)

• If you can, make your presentation interactive.

• CPP opening-When you hear the words “mental health” what comes to mind?”

CPP (CONTINUED)

• The mental health and wellness program is here to help you learn and develop healthy lifestyle choices to increase your chances of completing the program, getting a job and remaining employed.

• Many times mental health issues and substance abuse go hand in hand. Along with the TEAP Specialist, I can help you understand this relationship and make healthy choices for yourself.

• Also can ask for volunteers to read

CPP

Scenarios at the end are great for discussions.

• Talk about why important for them

• Ask them for the warning signs of suicide and violence

• Scenario questions-if someone gives the wrong answer, ask what the rest of them think

• Once they get to the right answer, I like to ask what was the problem with the wrong answer.

CTR PRESENTATION

• I also like to ask questions to make this presentation as interactive as possible and we always have interesting discussions:

• What has helped you to be successful here at Job Corps?• Inner qualities?• Structure/routine?• Support?• Access to health care?

CTR (CONTINUED)

• What are some potential challenges of this transition out of Job Corps?

• Brainstorm challenges as a group

• What are some possible solutions?

• Worksheet-overcoming barriers through planning

CTR: STRESS ON THE JOB

• What are possible sources of stress at work?

• How does stress effect our interactions with others?

• What can we do about it? (Talk about coping strategies)

• You can use questions or with a large audience, break them into discussion groups. When you reconvene, one person from each group can report on what the group discussed.

• Staff training example-Motivation theory

MOTIVATION THEORY-SAMPLE GOALS

• Getting HSD or GED

• Completing trade

• Passing room inspection

• Passing TEAP

• Others?

SELF-DETERMINATION THEORY PHASE 1

• Problem to solve: what is my goal?

• Question 1-what is my goal?

• Question 2-What do I know about it now?

• Question 3-What must change for me to learn what I don’t know?

• Question 4:What can I do to make this happen?

PHASE 2

• Problem to Solve: What is my plan?

• Question 1: What can I do to learn what I don’t know?

• Question 2: What could keep me from taking action?

• Question 3: what can I do to remove these obstacles?

• Question 4: When will I take action?

PHASE 3

• Problem to Solve: What have I learned?

• Question 1: What actions have I taken?

• Question 2: What obstacles have been removed?

• Question 3: What has changed about what I don’t know?

• Question 4: Do I know what I want to know?

PLAN (CONTINUED)

• Include as many senses as possible.

• You can be your own prop, using body language to emphasize points.

PLAN (CONTINUED)

You can do a Power Point and include interesting graphics. (If you have never done one yourself, they are very user-friendly. Open the program and- follow directions. You may have to find graphics from other sites-I used Bing graphics for this presentation, but I had to find the graphics off-site. Then I emailed them to myself and copied and pasted them.

PLAN (CONTINUED)

• You can include other senses by using props and imagery-imagination can take you far!

• Plan what you are going to wear that day. You want to look professional but be comfortable. This is not the time to try out a new pair of high heels.

• Have a mind picture of how you want people to react to your talk

PLAN (CONTINUED)

• Things to keep in mind and plan for the day of the presentation:•What you eat•Sleep/fatigue•Watch your voice

PLANNING YOUR CONCLUSION

• Review your main points

• You can close with a strong “Call to Action”: something for the audience to think about or do.

PRACTICE

PRACTICE

• The importance of practice can not be overstated.

• This helps you to feel out your speech, work out any inconsistencies, and fix your timing. Practicing helps you get comfortable with your presentation and more confident when the time comes to present it.

• Practice helps you remember what you want to say-the less you read, the better.

PRACTICE

• Practice your pace-too fast and people will have difficulty keeping up, too slow and people will get bored. If you feel like you have to rush to cover all the material, cut something out. Summarize when you can, provide additional resources people can look up in their own time.

• Practice where you will pause for emphasis, props if including them,

PRACTICE

• Practice smiling at appropriate places in your presentation. If you have a tendency to be very serious, write “smile” on your notes as a reminder.

• SMILE!

PRACTICE

• Watch out for mannerisms that can be distracting to your audience, like pacing the floor, avoiding eye contact, rubbing your face, running your hands through your hair, etc. These kinds of mannerisms distract from your presentation and suggest to your audience that you’re nervous and they may start feeling nervous too. Instead, practice controlling your body language and incorporate powerful gestures instead. Or you can direct their attention to a prop or visual aid.

PRACTICE

Also try to avoid filler words.

PRACTICE

• It’s good to practice in front of someone who will give you honest, constructive feedback.

• Or you can get anonymous feedback.

PRACTICE

PRACTICE

• If using A/V equipment, make sure you are comfortable with it. Get there early, make sure working, and learn how to use it and practice working with it for a minute. If you will have an A/V person there handling the slides, figure out beforehand how you will let them know when you want to move to the next slide.

EXECUTE

• Do what you need to do to get yourself as peaceful as possible on the day of your talk: relaxation techniques, watch your self-talk

• Ok to have butterflies-a little nerves are normal

• If you have practiced, you are now free to focus on your audience.

• Take your time-smile, keep a good pace, enjoy yourself! Enjoy the fruit of your labor.

EXECUTE

• Remember to use questions, pauses, humor, etc. These should be included in your notes.

• Make eye contact

• Focus on the ones who are smiling and engaged, not the guy catching up on his sleep.

EXAMPLE-COLLEGE REUNION TALK

• The Psychology of Aging Well

• Research phase-audience, books

• Plan phase-3 major points-physical, mental, social

• Practice-had 7-12 minutes

• Practiced with co-workers

• Opening questions

When you think about retirement, what is the first thing that comes mind?

For most, it’s money, and do I have enough to retire well.

WHEN YOU ASK YOURSELF IF YOU HAVE ENOUGH MONEY TO RETIRE WELL,

Does your face look like this?

OR LIKE THIS?

What if you end up bedridden?

What if your body is in great shape

but you start getting senile early?

What if all your friends have moved away and you have no one to enjoy your retirement with?

It’s not too late to plan for the things we are going to talk about today.

TODAY I’M GOING TO COVER 3 ASPECTS OF AGING WELL:Staying active:

PhysicallyMentallySocially

“There is a fountain of youth: it is your mind, your talents, the creativity you bring to your life and the lives of people you love. When you learn to tap this source, you will truly have defeated age.”

Sophia Loren

4 PHASES OF GIVING AN EFFECTIVE PRESENTATION:

1. RESEARCH

2. PLAN

3. PRACTICE

4. EXECUTE

“When you establish a destination by defining what you want, then take physical action by making choices that move you towards that destination, the possibility for success is limitless and arrival at the destination is inevitable.” ― Steve Maraboli, Life, the Truth, and Being Free

You can never attain freedom from stage-fright by reading a treatise. A book may give you excellent suggestions on how best to conduct yourself in the water, but sooner or later you must get wet, perhaps even strangle and be "half scared to death." There are a great many "wetless“ bathing suits worn at the seashore, but no one ever learns to swim in them. To plunge is the only way.” ― Dale Carnegie, The Art of Public Speaking