EFanelli 47Processes and 15Years

SUMMER 2014

THE PRESIDIOForty-Seven Processes and Fifteen Years of Environmental Program Management

Presidio View From East in 2001

FALL 2013 / 3

A PREMIER MILITARY POST1846: The Presidio becomes a U.S. Army Post

1917: The Presidio serves as an officers’ training centerduring World War I

1924: The first dawn-to-dusk transcontinental flight touches downat Crissy Field

1945: The Presidio reaches the peak of its strategic military importance during World War II

1962: The Presidio is declared a National Historic Landmark District

1972: The Golden Gate National Recreation Area is createdwith the stipulation that the Presidio will join if the Army leaves1994: U.S. Army lowers its flag1996: Bipartisan legislation creating the Presidio Trust is approved by Congress and signed by President Bill Clinton

POST TO PARK

1,491 acres

433 historic buildings

991 acres of open space

300 acre forest planted by the U.S. Army

24 miles of trails

330 native plant species

7,000people living and working in the park

200+ tenant organizations

THE PRESIDIO TODAY

A NATIONAL TREASURE AT THE GOLDEN GATE

OVERVIEW OF ENUMERATED CERCLA AND PETROLEUM SITES

500 + former USTs and ASTs at several building sitesEight Miles of FDS piping serving individual tanks

TRANSFER OF CLEANUP RESPONSIBILITIES MAY 1999

• Presidio MOA• Three-Party Agreement

between the Presidio Trust, Army, and NPS

• Agreed Budget • $100 million from Army• Cleanup of enumerated

sites

• Initial Schedule• One Remedial Action Plan• Seven to ten year

completion

• Risk Management • Zurich North America• $100 million RSL policy• REEL policy

PRESIDIO NATURAL RESOURCES

HISTORIC AND NEW TRAILS

PRESIDIO OVERLOOKS

PUBLIC ART

PRESIDIO TRUST ENVIRONMENTAL REMEDIATION PROGRAM 1999 - 2014

CERCLA

Lead-based paint in soil

Petroleum

REMEDIATION PROGRAM’S FIRST TEN YEARS

WORK STATUS How close are we to being complete?

Year Spent % Complete

1999 $3,186,731 1

2000 $3,891,891 5

2001 $6,696,789 7

2002 $4,965,313 10

2003 $9,260,531 15

2004 $8,399,100 17

2005 $10,202,397 20

2006 $7,880,457 22

2007 $11,560,998 25

2008 $19,652,087 35

Program Approx. number sitesor activities

Number with work performed

Estimated % complete

LBP 814 400 25

Petro 35 20 60

Tanks 500 300 40

CERCLA 70 7 10

Estimated 30 – 40% Complete

Estimated Cost at Completion $143 Million

Vision without Execution is Hallucination

DEH

CF (Crissy Field Sites)

1 (LF4, FS5)

2 (BB3, BB4, FS6A)

3 (BB1 and 2A and 26 other sites)

4 (LF8, LF10, several firing ranges)

5A (FS1, LF2, El Polin Springs)

5B (BB1A)

5C (BB2)

5D (Merchant Road)

6A (LFE, BAFR)

6B (FS6B, BHW)

7 (Misc Site phase 1))

8A (Mountain Lake)

8B (Lobos Creek)

8C (Misc Sites phase 2, BFS)

9 (Basewide RAP)

Planning RAP Approval Remediation Regulatory Closure - Soil Post Remediation Regulatory Closure - G/W

2012 2013 20142006 2007 2008 2009 2010 2011

2009 2010 2011

CERCLA Schedule1997 1998 1999 2000 2001 2002 2003 2004 2005

2012 2013 20142003 2004 2005 2006 2007 200820021997 1998 1999 2000 2001

?

UNDERSTANDING THE PROBLEMFROM THE PROJECT PERSPECTIVE

Project Charter• Objectives and Goals

Project Structure and Planning • Scope• Schedule• Budget

Project execution and control• Planning• Design• Construction

Project Communication• Agreements• Stakeholders

The 47 Processes of Project Management

PRESIDIO ENVIRONMENTAL CLEANUP STAKEHOLDERS

Regulatory Agencies

Insurance Company

Landowners

U.S. Army

Public

• Established in 1993• Meet monthly• Mandated under CERCLA for

base closures• Maintained by Trust following

transfer of responsibility

Restoration Advisory

Board (RAB)

Program Objectives• Regulatory requirements• Presidio Policy and Land Use Plans

Risk Communication – the cost of failureAuthorities and Responsibilities

• Contracts • Agreements• Regulatory processes

PLANNING - STAKEHOLDER MANAGEMENT

Regulatory Agency• Elevate (Series of Summit meetings)• Secure additional resources• Formalize and systematize communications (Monthly project

meetings and quarterly reporting)RAB and Public

• Set defined meeting times and agendas

• Formalize comment per regulatory/legal requirementsZurich and Army

• Interact per MOA and Contractual agreements• Use mechanisms available to resolve disputes

PLANNING – STAKEHOLDER COMMUNICATIONS

PLANNING - SCOPE MANAGEMENT

PLANNING – HUMAN RESOURCES AND QUALITY CONTROL

Program ManagerEileen Fanelli

Legal Andrea Andersen

Program and Project Accounting

Allen Ancheta

Public AffairsDana Polk

Administrative SupportDenise Fraga

ContractingAlbert Chan

Finance Kathleen Catton

ScheduleBill Ingles

DatabaseRic Miller

Planning LeadGenevieve Coyle

Design LeadConnie Gazaway

Construction LeadShannon Wright

Bill Ingles

CCR and Soils Management

Ryan SeelbachLUCMRR and DIG

PermitsNina Larssen

Petroleum Projects Remaining

Closure 1065Monitoring and Closure 1349

201-231Closure Priority 8

tanks Closure 1213.1

Admin Projects Remaining

Trust LaborAdmin – Other

Admin – SuppliesDTSC and RWQCB ChargesMaster Integrated Schedule

State FeesNPS IA costsRAB Support

CERCLA Projects Remaining

RAPCF (B937)RAP 3 (Building 662, Nike, GA9)

RAP 4 (LF10, LF8, CHP)RAP 5A (FS1, LF2)

RAP 5B (BB1A)RAP 5C (BB2RAP 6A (LFE)

RAP 6B (BHW/FS6B)RAP 6C (BAPR)

RAP 8A (ML)RAP 9 (BWRAP)Unknown Sites

LBP Projects Remaining

Main PostEast Housing

South HillsLettermanFt. Scott

PHSHCF/FP/Bluffs

Portfolio Manager LBP

Nina Larssen

Portfolio Manager Mountain Lake

Genevieve Coyle

Portfolio Manager Petroleum/CERCLA

Ryan Seelbach

Portfolio Manager CERCLA

Genevieve Coyle

Portfolio Manager Admin

Allen AnchetaTechnical PMs

Genevieve Coyle, Angela Liang Cutting, Ryan Seelbach, John DeWitt, Gregg Cummings, Nina Larssen, Katy Elsbury

Requests for contracted services must be accompanied by justification form and referenced to current project scope and estimates at completion.

PLANNING - PROCUREMENT

Estimated cost at completion $173 Million

PLANNING AND MONITORING -FINANCIAL TRACKING

REMEDIATION COST AT COMPLETION

- 20 40 60 80

100 120 140 160 180

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Mill

ions

Cumulative Costs

-

5

10

15

20

25

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Mill

ions

Remediation Costs at Completion

$173 million

RISK MANAGEMENT

• Schedule• Schedule• Schedule• Cost

DEH

CF (Crissy Field Sites)

1 (LF4, FS5)

2 (BB3, BB4, FS6A)

3 (BB1 and 2A and 26 other sites)

4 (LF8, LF10, several firing ranges)

5A (FS1, LF2, El Polin Springs)

5B (BB1A)

5C (BB2)

5D (Merchant Road)

6A (LFE, BAFR)

6B (FS6B, BHW)

7 (Misc Site phase 1))

8A (Mountain Lake)

8B (Lobos Creek)

8C (Misc Sites phase 2, BFS)

9 (Basewide RAP)

Planning RAP Approval Remediation Regulatory Closure - Soil Post Remediation Regulatory Closure - G/W

20021997 1998 1999 2000 2001 2012 2013 20142003 2004 2005 2006 2007 2008

CERCLA Schedule1997 1998 1999 2000 2001 2002 2003 2004 2005 2012 2013 20142006 2007 2008 2009 2010 2011

2009 2010 2011

RESTORED COASTAL TRAIL

Photo Credit: Ric Miller Photography

NATIVE HABITAT RESTORATION AND RESTORED FORMER PUBLIC HEALTH HOSPITAL DISTRICT

Photo Credit: Ric Miller Photography

EL POLIN HISTORIC FOREST, NATIVE HABITAT AND CULTURAL RESOURCE RESTORATION

Photo Credit: Ric Miller Photography

RESTORED COASTAL DUNE HABITAT

Photo Credit: Ric Miller Photography

MOUNTAIN LAKE RESTORATION

DTSC Projects65 Listed Sites in Consent Agreement with DTSC

5 Previously unknown sites cleaned-up under Consent Agreement

154 Previously unknown potential waste release sites, assessed under the Consent Agreement

O&M Agreement, O&M Plan and Land Use Control Master Reference Report

Lead-based Paint in Soil431 residential, non-residential and other structures

381

MISSION ACCOMPLISHED

Water Board Projects5 Corrective Action Plan sites

27 Mini-Corrective Action Plan Sites

575 Tanks (476 addressed by Water Board, 9 by DTSC and 91 by City of San Francisco)

45,000 feet of main-line divided into 66 FDS segments

LTTD soil tracking system

MISSION ACCOMPLISHED

RESTORATION ADVISORY BOARDRESOLUTION

Resolution commended the Trust and other agencies for:

their perseverance and innovative contributions in accomplishing the successful environmental cleanup of the Presidio.

Are all stakeholders happy? Follow your communication plan

Not all stakeholder desires/needs are equal

Some stakeholders will always be in opposition

Should I care? Be transparent in your dealings

Act as if what you do today is on the front page of the newspaper tomorrow

What Could I do better? Plan, Plan, Plan and Monitor, Monitor, Monitor

Use the tools available to you – even dispute clauses are there for a reason

CLOSING THOUGHTS

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