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www.dot.state.pa.us
eCAMMS Overview
Pennsylvania Asphalt Pavement Association
55th Annual Asphalt Paving Conference
January 21, 2015
Timothy L. Ramirez, P.E.
www.dot.state.pa.us
eCAMMS Overview Topics
• What is eCAMMS?
• Current Business Partner Access
• eCAMMS Release 6 & Implementation
• Bituminous Job Mix Formula (JMF) Workflow
• Bituminous Electronic State Book (ESB) Entry
• Business Partner User Access Requests
www.dot.state.pa.us
What is eCAMMS?
• electronic Construction And Materials Management System
– Web-based application (i.e., access by Internet)
– eCAMMS go-live date = 4/28/2014
– Five (5) official Releases since go-live
• Replaced old CAMMS
– Legacy mainframe green screen application
– Access limited to PennDOT personnel only
– Implemented in 1993
– Data migrated to eCAMMS
– Test Reports not migrated to eCAMMS
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eCAMMS – Current Business Partner Access
• Business Partners can access eCAMMS
https://www.ecamms.pa.gov
Requires:
- Username (e.g., b-username)
- Password - Initial from PennDOT
- 1st Log-in req’d change
- Every 60 days req’d change
Access restricted to your own Supplier information
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eCAMMS – Current Business Partner Access
• Sample:
Client Reports
• Maintenance:
Find Job Mix
Formula
• Tools:
Logout
My Profile
About
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eCAMMS Release 6 & Implementation
• Release 6 includes:
– Job Mix Formula (JMF) Workflow
• Supplier entry and submittal
• District review, validation, & approval
– Bituminous Electronic State Book (ESB)
• Burnoff and Volumetrics Spreadsheet from Excel version
• Centrifuge and Volumetrics Spreadsheet from Excel version
• Implementation
– Implementation = 1/29/2015 (Available = 1/30/2015)
– User Acceptance Testing (UAT)
• JMF – PennDOT and Industry Testers - ongoing
• ESB – PennDOT Testers - ongoing
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Bituminous Job Mix Formula (JMF) Workflow
• Supplier entry of JMFs. Authorized JMF designers can create their own JMFs directly in eCAMMS.
• Automated submission and review process. After creating the JMFs, suppliers can submit the drafts electronically to PennDOT districts for online review. Reviewed JMFs are approved or returned through the workflow for supplier correction and resubmission.
• Status tracking and e-mail notifications. All movement is tracked in the system for easy reference. E-mail notifications are generated automatically as JMFs are submitted, reviewed and approved.
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Bituminous Job Mix Formula (JMF) Workflow
eCAMMS provides a system to manage and track JMF submissions and reviews electronically.
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Bituminous Job Mix Formula (JMF) Workflow
JMF Workflow Security & Access eCAMMS security settings control who can view information and perform tasks.
• Individual Users In order to view and create JMF records online, the user must have an active eCAMMS user account.
• Supplier Relationships The supplier’s Party Relationship controls the users who can view, create and edit JMF records. The workflow settings define who can view or edit JMFs based on their current status.
• District Users and Reviewers When JMFs are submitted by a supplier, the appropriate reviewers (DMEs) are notified based on the supplier’s associated PennDOT district.
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Bituminous JMF Workflow
New ‘JMF’ Menu
• New Job Mix Formula (New)
Open a blank screen to create a new JMF. For suppliers, “Initial” status is assigned automatically. The supplier user’s company (or companies) are filtered to display only the assigned supplier codes.
• Find Job Mix Formula (Move from ‘Maintenance’ Menu) Search your in-process JMFs quickly using any combination of details.
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Bituminous JMF Workflow Step 1: “Initial” Creation of the JMF
The new JMF is assigned “Initial” status. Authorized designers can enter all the information needed about the JMF, its mix details and its materials.
Two actions are available:
Users can save their work as needed during the JMF entry process. The JMF remains in “Initial” status.
When the JMF is ready, users click Submit to “send” the JMF to the district to begin the review process. eCAMMS checks the JMF to make sure that required fields are not blank. After submission, the JMF is moved to “Submitted” status and cannot be edited.
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Bituminous JMF Workflow Step 2: “Submitted” JMF Assigned to Review
After a JMF is “Submitted,” it is available for search and selection by district reviewers. The workflow also generates e-mail notifications.
The original designer can search and view the JMF, but no changes can be made.
An authorized district user can open the JMF and assign it to himself/herself or to another user in the district (based on security privileges):
When the JMF is assigned to a reviewer, its status changes to “Under Review.” An optional e-mail notification can be sent to the reviewer.
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Bituminous JMF Workflow Step 3: “Under Review” by PennDOT
“Under Review” status - the JMF is assigned to a reviewer responsible for checking the information and ensuring it can be approved for use.
The reviewer has several options available when performing the review:
The Validate option checks the data fields to ensure that the JMF is accurate and within defined specification ranges. If data fields are incomplete or contain unacceptable information, a detailed list of error messages appears.
The reviewer has the option to Reassign the JMF to a district user.
If the reviewer selects Approve, the JMF is moved to “Approved” status.
The reviewer also can Return the JMF to the supplier for corrections (with optional notifications).
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Bituminous JMF Workflow Step 4: “Approved” JMFs are ready for use
When a JMF is “Approved,” it is available for use in setting up eCAMMS samples.
The JMF is now “read only.” However, it can be copied to make new JMFs, if needed.
If no samples have been finalized for the JMF, authorized supplier users can use the Revise option to make corrections. The JMF is moved to “Returned” status so it can be corrected and resubmitted, as needed.
The approval date is stored automatically.
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Bituminous JMF Workflow Step 5: “Returned” JMF = Supplier Revisions
“Returned” JMFs are available for the suppliers to make revisions/corrections and resubmit the JMF to PennDOT. Just like current e-mail submissions, a JMF can be returned and corrected as often as needed.
The Validate option is now available so the supplier can check the fields and view the error messages about incorrect data.
The Save as Draft option allows the supplier to keep the JMF in “Returned” status and continue working.
After revisions are made, the supplier can Resubmit the JMF for another review. The JMF is moved to “Resubmitted” status. The JMF must be assigned to a reviewer and move through the review process.
Each time a JMF is submitted or resubmitted, eCAMMS records the activity for fast tracking of the JMF review process.
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Bituminous JMF Workflow
JMF Maintenance: Entry Pages
• Job Mix Formula Menu
– General
– Design
– Materials/ Target Gradation
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Bituminous JMF Workflow
JMF Maintenance: General Page
• Identify the JMF by:
– Design Type,
– Supplier,
– Design Year,
– Design Number, and
– Material Class.
• Status and details appear at at top of each page for reference.
Additional features include:
• Email Notification Set-up
• Comment Entry
• Status Displays
• Attachments
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Bituminous JMF Workflow
JMF Maintenance: Design Page
• General
– HMA/WMA/Cold
– Design ESAL Range & SRL
– Final PG Grade
• Gyratory & Volumetrics
– # of Gyrations & Air Voids
– Combined Aggr. Gsb
– VMA & VFA
– Gmm & Gmb
• Ignition Furnace Info
• Asphalt Binder Info
– Pb, Pbe, Virgin, Reclaimed
– Reclaimed Binder Ratio
• Aggregate Info
• RAP/RAS
– % by Wt.
– Virgin Binder Grade
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Bituminous JMF Workflow
JMF Maintenance: Materials/JMF Target
• Materials Grid: – Individual Materials by
Material Code & Class
– % Material
– Specific Gravity
– % Absorptions
• Material Code 1 – Asphalt Cement – Allows multiple entries
– Each with Boil Test or Moisture Susceptibility Test
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Bituminous JMF Workflow
JMF Maintenance: Materials/JMF Target
• JMF Target Grid: – Each Sieve Size,
– Design %, &
– #200 Sieve Correction Factor
– Asphalt Content,
– Design Percent, &
– AC Correction Factor
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Bituminous ESB Entry
• New Menu Item Upon Login
• Bituminous QC Testing
– Tie QC Testing to JMF Find ESB JMF
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Bituminous ESB Entry
• ESB Bituminous QC: Samples page
• JMF info shows at top of page
• Add New Sample
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Bituminous ESB Entry
• ESB Bituminous QC: Test Request/Results Page
– Test Results Entered
– Tests all on one page – scroll down
– Test not being conducted (e.g., Gradation), uncheck the test checkbox
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Bituminous ESB Entry
• After all Sample QC Test Results entered, click ..
• Test results are calculated and any ‘failures’ are displayed beside test result and noted by an asterisk with an abbreviation
– *AP – Action Point Failure
– *SS – Single Sample Tolerance Failure
– *MS – Multiple Sample Tolerance Failure
• After all Sample QC test results entered and calculated and saved, click to enter the next QC sample.
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Bituminous ESB Entry
• Volumeter Entry/Maintenance
– Maintenance menu
– System Tables Maintenance dropdown item
– ESB Maintenance item
– ESB Bituminous Volumeter Maintenance page
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Bituminous ESB Entry
• ESB Page Menu – Samples
– Test Request/Result
– Graphs
– Overall Summary
– Tracking
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Business Partner User Access Requests
• Business Partner External Request Form
– If individual user already has eCAMMS Username
– Select ‘Modify User’ at top
• Section 4 – Supplier Codes & Access for Each
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