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E-Safety
Using technology effectively and safely for
communication
Objectives of the session
• By the end of this session we will discuss how to
maintain professional protocol when using:
– Phones
– Social networking and blogging
Activity 1
Discuss ways in which you currently communicate with
your students.
Generally
• Your school should have an Acceptable Use Policy.
Have you been asked to sign one or are you aware of
one?
• Do you use e-mail to communicate with pupils?
• If so how do you do this – do you take any
precautions?
• Always adhere to the AUPs in the school
• Where possible use a school e-mail account.
• If you are using your own e-mail make sure that your communications are totally transparent – Keep communications to a minimum
– Ensure that the communication remains impersonal
• Think about the wording of your e-mail
• Think about the age of your pupil – Primary school children- only contact the parents
– Secondary – contact the parents and copy in the pupil
– Post 16 – contact the pupil and copy in the parents
Social networking sites
• Do you use Facebook or Twitter to communicate
with pupils?
Using Facebook and Blogging
• Exemplification of using these when communicating
with students
Blogging using Wordpress
Reviewing online content
• Search on your name – Deactivate old accounts
– Increase the security settings of your accounts
– Look at your profile picture to ensure that it presents the right image
– Remove any material that you wouldn’t want to share with pupils
– Make sure that the settings on your SNS are not open to the public
– Ensure that any e-mail addresses that are used for work present the right impression
» Microsoft 365
Facebook Settings
• Use a strong password.
• Watch out for suspicious links, and always make sure
you’re on Twitter.com before you enter your login
information.
• Use HTTPS for improved security.
• Make sure your computer and operating system is
up-to-date with the most recent patches, upgrades,
and anti-virus software.
How to ensure privacy on Twitter
Mobile Phones
• Do you use Mobile Phones to communicate with
pupils?
Protocol
• Check with the school and identify what their
protocol for using phones with pupils
• Check your schools policy on direct communication
between staff and pupils using mobile phones – this
would include Whats App and Facetime.
Mobile Phones
• Set a PIN code
• Always logout of your SNS on your SmartPhone
• Don’t share personal e-mail or mobile phone
numbers with students
Photos and videos
• Covered by the Data Protection Act
Other Safety Measures
Advice from Hampshire
• Make sure that your manager is aware of any online
activity or contact that you are planning
• Invite young people to join pages or groups - do not
become “friends” with young people that you work with.
• Make sure that you maintain a professional distance
between yourself and young people that you work with
• Be professional. Communication with young people
should be factual, objective and should not include
personal opinion which may be taken as representative of
Hampshire County Council.
AMA recommendations
• Communication between children and adults, by whatever method, should take place within clear and explicit professional boundaries.
• Adults should ensure that all communications are transparent and open to scrutiny.
• Adults should not give their personal contact details to children and young people including e-mail, home or mobile telephone numbers, unless the need to do so is agreed with senior management and parents/carers.
• E-mail or text communications between an adult and a child young person outside agreed protocols may lead to disciplinary and/or criminal investigations. This also includes communications through internet based web sites.
• Internal e-mail systems should only be used in accordance with the organisation’s policy.
(allegation management advisers)
Protocols for contacting students
• Investigate the protocols that the schools you work
in have about contacting pupils
• If your school do not allow teachers to contact
pupils using e-mail or SNS you should adhere to this
Good practise
• Ensure that all communication with pupils is transparent with parents and senior members of staff
• Do not share mobile phone numbers with pupils
• Only directly e-mail pupils who are at sixth form colleges
• At secondary schools e-mail the parents first and then copy in the pupil.
• With pupils who attend Primary schools only contact the parents
• Use secure groups within Facebook – ensure a senior member of staff within your school setting is a member of this group
• Ensure that any blog that is set up is moderated by your line manager
Cyberbullying
Cyberbullying of staff by pupils is very common by mobile phone
Action you must take if an incident occurs: – Report immediately and in writing to your line manager
– Don’t reply to abusive or worrying text or video messages
– Don’t delete messages. Keep them for evidence
– Use 1471 to try and obtain the number if you can. Most calls can be traced
– Report it to your phone provider and/or request a change of number
– Technical staff may also be able to help you to find or preserve evidence e.g. logs of the call
www.hants.gov.uk/esafety
http://intranet.hants.gov.uk/childrens-services/cs-communications/printedandonlineguidance/cs-socialmedia.htm
Useful Links
www.hants.gov.uk/esafety
Sue.savory@hants.gov.uk
Objectives of the session
• By the end of this session we will discuss how to
maintain professional protocol when using:
– Phones
– Social networking and blogging
Activity 1
Discuss in pairs or small groups ways in which you
currently communicate with your students.
Generally
• Your school should have an Acceptable Use Policy.
Have you been asked to sign one or are you aware of
one?
• Do you use e-mail to communicate with pupils?
• If so how do you do this – do you take any
precautions?
• Always adhere to the AUPs in the school
• Where possible use a school e-mail account.
• If you are using your own e-mail make sure that your communications are totally transparent – Keep communications to a minimum
– Ensure that the communication remains impersonal
• Think about the wording of your e-mail
• Think about the age of your pupil – Primary school children- only contact the parents
– Secondary – contact the parents and copy in the pupil
– Post 16 – contact the pupil and copy in the parents
Social networking sites
• Do you use Facebook or Twitter to communicate
with pupils?
Using Facebook and Blogging
• Exemplification of using these when communicating
with students
Blogging using Wordpress
Reviewing online content
• Search on your name – Deactivate old accounts
– Increase the security settings of your accounts
– Look at your profile picture to ensure that it presents the right image
– Remove any material that you wouldn’t want to share with pupils
– Make sure that the settings on your SNS are not open to the public
– Ensure that any e-mail addresses that are used for work present the right impression
» Microsoft 365
Facebook Settings
• Use a strong password.
• Watch out for suspicious links, and always make sure
you’re on Twitter.com before you enter your login
information.
• Use HTTPS for improved security.
• Make sure your computer and operating system is
up-to-date with the most recent patches, upgrades,
and anti-virus software.
How to ensure privacy on Twitter
Mobile Phones
• Do you use Mobile Phones to communicate with
pupils?
Protocol
• Check with the host school and identify what their
protocol for using phones with pupils
• Check your schools policy on direct communication
between staff and pupils using mobile phones – this
would include Whats App and Facetime.
Mobile Phones
• Set a PIN code
• Always logout of your SNS on your SmartPhone
• Don’t share personal e-mail or mobile phone
numbers with students
Photos and videos
• Covered by the Data Protection Act
Other Safety Measures
Advice from Hampshire
• Make sure that your manager is aware of any online
activity or contact that you are planning
• Invite young people to join pages or groups - do not
become “friends” with young people that you work with.
• Make sure that you maintain a professional distance
between yourself and young people that you work with
• Be professional. Communication with young people
should be factual, objective and should not include
personal opinion which may be taken as representative of
Hampshire County Council.
AMA recommendations
• Communication between children and adults, by whatever method, should take place within clear and explicit professional boundaries.
• Adults should ensure that all communications are transparent and open to scrutiny.
• Adults should not give their personal contact details to children and young people including e-mail, home or mobile telephone numbers, unless the need to do so is agreed with senior management and parents/carers.
• E-mail or text communications between an adult and a child young person outside agreed protocols may lead to disciplinary and/or criminal investigations. This also includes communications through internet based web sites.
• Internal e-mail systems should only be used in accordance with the organisation’s policy.
(allegation management advisers)
Protocols for contacting students
• Investigate the protocols that the schools you work
in have about contacting pupils
• If your school do not allow teachers to contact
pupils using e-mail or SNS you should adhere to this
Good practise
• Ensure that all communication with pupils is transparent with parents and senior members of staff
• Do not share mobile phone numbers with pupils
• Only directly e-mail pupils who are at sixth form colleges
• At secondary schools e-mail the parents first and then copy in the pupil.
• With pupils who attend Primary schools only contact the parents
• Use secure groups within Facebook – ensure a senior member of staff within your school setting is a member of this group
• Ensure that any blog that is set up is moderated by your line manager
www.hants.gov.uk/esafety
http://intranet.hants.gov.uk/childrens-services/cs-communications/printedandonlineguidance/cs-socialmedia.htm
Useful Links
www.hants.gov.uk/esafety
Sue.savory@hants.gov.uk
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