e-PRIOR EXPP presentation 27 Sep 2011

The EC e-Procurement platform

EXPP Summit

27/09/2011 Mr. Angelo TOSETTI

Head of Unit Information systems for Policy support, Grant Management and e-Procurement,

DG for Informatics, European Commission, Belgium

Introduction

Data exchange is going digital

Digital Agenda for EuropeICT-enabled benefits for EU society

Action 88: Create and implement an ambitious eCommission 2011-2015 action plan.

Lead by example on open and transparent eGovernment by creating in 2010 and

implementing an ambitious eCommission 2011-2015 action plan, including full electronic procurement.

Granada Ministerial Declaration on the European Digital AgendaDigital Single Market

Stimulate cross-border e-commerce by the promotion, and government adoption, of

interoperable e-procurement, e-invoicing and e-payment systems based

on open and flexible technologies.

Embed innovation and cost effectiveness into eGovernment through the systematic

promotion of open standards and interoperable systems, development

of EU wide e-authentication schemes and proactive development of e-invoicing, e-procurement (and pre-commercial procurement …)

e-Procurement

European Wide Initiatives for e-Procurement

Supporting Programs:

Projects:

European Standards

and cross-border

e-Procurement network

e-Procurement solution

The e-Procurement solution

for European Commission,

Agencies and Institutions

Open-source version of e-PRIOR*

for Public Administrations in the Member States

* Provides the same functionality as e-PRIOR

Buyer

the e-Procurement solution

• Operational e-Procurement solution that can be used by buyers to connect to its suppliers through web-service

interfaces

• Electronic Business Documents as specified by the CEN’s WS/BII

European Committee for StandardizationComité Européen de Normalisation

the e-Procurement solution

• e-PRIOR enables the communication between the Public Administration and Suppliers of any size

SUPPLIER WEB PORTAL

CUSTOMER WEB PORTAL

SOA platform

Supplier systems

Back Office

Supplier systems

Back Office

Public Administration systems

Back Office

Public Administration systems

Back Office

Through web applications for SMEs and individuals

Through a machine-to-machine communication

for bigger companies

the e-Procurement solution

• Direct connection with PEPPOL

the e-Procurement solution

� e-Invoicing via web-services in production since 2009

Achievements

� First e-invoice received through PEPPOL

� e-Request, e-Catalogue and e-Ordering in production since 2010

� Adapted for SMEs and individuals (e-Invoicing and e-Ordering Supplier Portal)

How are we onboarding Suppliers?

�Mandatory e-Procurement provisions in

each new call for tenders

� Interchange Agreement formalised via

an amendment to an existing contract

�Conformance testing procedure before

Production

Other Agencies and DGs of the EC are adopting e-PRIOROther Agencies and DGs of the EC are adopting e-PRIOR

4 service providers currently interfacing with e-PRIOR4 service providers currently interfacing with e-PRIOR

~ 30 suppliers connected to e-PRIOR by the end of 2011~ 30 suppliers connected to e-PRIOR by the end of 2011

and more …

DG Employment, Social Affairs and Inclusion

CDT

DG Translation

DG Education And Culture

DG Enterprise and Industry

and others …

Users

Helping European Public

Administrations

to take the leap towards e-procurement

� as e-Procurement infrastructure

� Supplier Portal to connect SME

and individuals

� as Advanced PEPPOL Access Point

+ Support for Public Administrations in implementing Open e-PRIOR

+ Future evolution of the product

Helping European Public Administrations

� CIO Group

� Coordination Group

How we are reaching out to Member States?

� DG INFSO

� Beneficiaries

� DG MARKT

� DG REGIO

� Other Policy DGs

� Service providers

� System integrators

Conferences

Workshops

Meetings

Web (e.g. Social Media, Europa, …)

Market players

STAKEHOLDERSSTAKEHOLDERS

CHANNELS

CHANNELS

� Open-source development collaboration

Universities

EU Programmes

European Commission

� Interoperability with PEPPOL

� Deployed in Greece & Portugal

� Almost 1000 downloads on OSOR.eu

� Other Member States interested to

implement Open e-PRIOR :

• Norway

• Croatia

• Italy

• ...

Achievements

http://www.osor.eu/projects/openeprior

Project timeline

Q4 2009 … Q3 2010 Q4 2010 Q3 2011

e-INVOICING

e-REQUEST

(for services)

e-ORDERING

e-CATALOGUE e-FULFILMENT

(delivery note & goods receipt)

e-SOURCING

(requests & quotations for goods)

e-INVOICING

« Self Service »

(via Supplier Portal)

… 2011…

What’s next?

Pre-AwardingNotification Submission Awarding

Framework

Contract

• Feasibility study will focus on e-Submission and e-Awarding

• Making the full procurement cycle digital, bridging the gap between Ted and e-PRIOR post-award

• Feasibility study in 2011

• Development in 2012 - 2013

• Worth 3+ years of analysis, development and testing

• Worth 3+ years of analysis, development and testing

• Fully operational• Fully operational

• Ready to be implemented in any Public Administration

• Ready to be implemented in any Public Administration

• Direct connection with PEPPOL

• Direct connection with PEPPOL

• Is a free-to-use open-source platform

• Is a free-to-use open-source platform

• Assistance is provided to Member States, Agencies and Institutions

• Assistance is provided to Member States, Agencies and Institutions

Where to start?

• Open e-PRIOR’s source code and documentation are freely available on:http://www.osor.eu/projects/openeprior/

�including a guide on how to get Open e-PRIOR running

• A dedicated support team is helping Public Administrations to install Open e-PRIOR

In the forum on OSOR.eu: http://forge.osor.eu/forum/?group_id=188

Via email:DIGIT-EPRIOR-SUPPORT@ec.europa.eu

Why is e-Procurement important?

Increased efficiency 79 %

Study on the Invoicing Directive (2001/115/EC) in 2009

74 %Cost reduction

Faster payment 42 %

29 %Less disputes

GO DIGITAL

…