E-Advisor Training. What is E-Advisor? E-Advisor is a supplemental feature of the Colleague system...

E-Advisor Training

What is E-Advisor? E-Advisor is a supplemental feature of the Colleague

system from Datatel. E-Advisor works with the existing Degree Audit and

related functions and will enhance the advisement process between Advisors and Students.

Through this technology greater communication will occur; the Advisor can guide the student toward completion of their academic goals for a single term, multiple terms, or a complete program of study.

E-Advisor will not replace students meeting with an MTC Advisor yet will provide the essential capability to document discussions for future reference.  

E-advisor features: There will be a comments section; advisors will have access

to secure online notes Students will have a notes section where the can create notes Easy e-mail access between the advisor & the student The “WIZ-Course Wizard Planning” is tied directly to the

Program Evaluation function already in use by the college Both students & advisors can add courses to the Student’s

Plan but the Advisor can delete courses that are not part of the student’s program

Students may not register for courses that have not been approved by their advisor

E-advisor features continued: Courses are tied to a specific term

if the student doesn’t take the course in the approved term they will need to be approved for another term

This is no different than re-advising them again for the same courses for another term you just do it online

When using the “WIZ-Course Planning Wizard” the “General Electives” requirement under “Choose a Requirement” brings up every course offered by the college; avoid selecting this option when using Course Planning Wizard to plan a student’s program!

There are 2 ways to plan courses The “Course Planning Wizard Option” under

Create/Modify Plan is driven by ‘Program Evaluation’

Create a Plan is Advisor driven using catalogue, Advisement Manual, Departmental Notes & Guidelines to plan courses

Log in

Select Advisors Menu

Student educational planning

Student educational planning

Select a Program

Create a Plan

E-advisor Option I Using Course Planning Wizard

Using Course Planning Wizard

Choose a RequirementThis pulls requirements from “Program Evaluation”

Choose a Subrequirement

Select Courses

This screen shows the results of Course Planning Wizard.

You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e-mail the student notification of changes to their plan

Details

Details continued

This is where Developmental & Prerequisite Courses can be added to the Plan.

Details continued

This allows you to plan course sequences by planning courses for multiple terms.

Details continued

Public Comments can be made & E-mail can be sent from this screen notifying the student of changes that have been made by their advisor.

E-advisor Option IIUsing Create a Plan - manual option

Using Create a Plan

Log in to MTC Online Select Advisors Menu Student educational planning Enter SID & Select “EDPLN-Add of Change Plan” Select Program Select Add or Change Plan On Create a Plan manually enter required courses.

Create a Plan

Create a Plan

Modify a Plan

• This screen shows the results of Create a Plan. This is the same screen you get when using Wizard

• You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e-mail the student notification of changes to their plan

Modify a Plan details

Modify a Plan details continued

Modify a Plan details continued

In this section you may add additional courses to the plan.

Modify a Plan details continued

Public Comments can be made & E-mail can be sent from this screen notifying the student of changes that have been made by their advisor.

Student Academic Planning

EnrolledStudent Menu

Select Plan Courses

Student Features

Plan Courses View Worksheet Courses Planning Wizard Modify Worksheet Program Evaluation Register Advisor-approved Ed Plan

Course Planning FAQ’s

Plan Courses

Student Course Planning Worksheet

Advisor’s View