DSS Timeline 19941995199619971998199920002001200220032004200520062007 DSS created Policy implemented...

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

DSS Timeline

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

DSScreated

Policyimplemented

Chloe & Jackihired

Chloe & Jackigo to fulltime

Growth!7 fulltimepositions

Finetuning

solutions

NotetakingProgramcreated

SESD created;questionnaire

shows students want

More onlineservices

Bad news starts:-3 postions lost-Split into 2locations-Locations notcentralized

Addressingproblems

Student ActivitiesRegister by meeting with Disability Services

student advisorRequest for Letters to Professors (LTP’s)Request for Notetaking services for classes

they have enrolled in, for the current termExam Accommodations request for midterm

and/or final exams, for the current term

Student Registration ProcessMedical Documentation

DSS Medical Questionnaire (for a non-learning disability) or Psycho-Educational Assessment

Student meets with DSS Student AdvisorAdvisor adds student to DSS database

Process

Student Requests Letters To Professors (LTP’s)Initial request

Occurs when the student meets for the first time with a DSS student advisor

Subsequent requestsMay occur anytime after the initial request, via the DSS

websiteLetters are emailed to the student’s UofS email account;

student is encouraged to hand deliver the letter to her professor(s)

Student Request Notetaking Service For ClassesMade when the student requests LTP’s List of requested courses are displayed to

administrator who then makes announcements, using PAWS announcement feature, to all students registered in those specific course(s)

Students are then matched with a volunteer Notetaker who is taking the same course

Notetaking ServicePotential notetakers respond to the DSS

announcement and an initial meeting is arranged to sign-up the student notetaker

Each notetaker is then matched with a student or students, requiring notes in the class the notetaker has agreed to take notes for

Notetakers photocopy and deliver their handwritten notes through the Copy Centre, using a 4-digit ID #; DSS students then pickup the photocopied notes without meeting the student who is providing their notes

Student Requests Exam Accommodation(s)Student logs in to a web form and is asked to chose

if she wants to make an exam accommodation for a final or non final exam

Student is presented with a list of courses that she can make an exam accommodation for

After choosing the course she requires accommodations for, she is able to complete her request

Student can visit the same web form at a later time to find out the status of her exam accommodation

Exam Accommodation ServiceRuns report that lists submitted exam accommodationsWorking from that report, edits each exam record -

adjusting the status of the exam and other required information

Requests exam copies from department administrators by creating department memos that list required exams

Schedules and books exam rooms and invigilators/scribes to finalize exam schedule for the coming week

Once exams have been written, they are walked over to the appropriate department the next business day

Looking to the Future – Exam ProgramWorking with ITCOM and the U of S

Examination Department to refine use of Infosilem

Working with the University Learning Centre to use their assistive technology for exams

Looking to the Future – Notetaking ProgramHaving students scan their notes and post to

a secure websitePartnering with the University Writing

Centre to train notetakers

Looking to the Future – Disability Services for StudentsPartnering with the Bookstore and Printing

Services for our fledgling Alternate Format Program

Possibly moving to a more central location where all DSS staff can work together

Moving DSS online services onto PAWS

PresentersChloe Corcoran Jacki AndreNotetaking Coordinator Exam Program

CoordinatorDisability Services for Students Disability Services for

Students chloe.corcoran@usask.ca jacki.andre@usask.ca

Mark MotesiczkyProgrammer AnalystInformation Technology and Communicationsmark.motesiczky@usask.ca