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BAYLOR UNIVERSITY’S CENTER FOR INTERNATIONAL EDUCATION
“Welcoming Our World”International Student Orientation
FALL 2013
IT’S A GREAT YEAR TO BE A BEAR!
WELCOME AND INTRODUCTIONS
Dr. Naymond Keathley, Interim DirectorCenter for International Education
CENTER FOR INTERNATIONAL EDUCATION (CIE) ORGANIZATION
Office of the Director
International Student and Scholar Services
(ISSS)Study Abroad Office
CIE OFFICE OF THE DIRECTOR STAFF
Dr. Naymond Keathley, Interim Director
Randy Penson, Associate Director
Lynae Jordan, Office Manager
Budget Associate
ISSSAlexine Burke, International Student Advisor
Treva Hall, International Student and Scholar SEVIS Coordinator
Melanie Smith, International Student Relations Coordinator
Leslie Hicks, International Student Programs Coordinator
STUDY ABROADExchange Program and Study Abroad Advisor
Alexia English, Semester Study Abroad Program Coordinator
Loren Warf, Study Abroad and Communications Administrative Associate
BAYLOR’S PRESIDENT AND FIRST LADYJUDGE KEN AND ALICE STARR
AGENDA
Baylor Culture
Immigration Matters, Travel Information
Work, Social Security, Payroll, Taxes, Health Insurance
International Student Relations
Basic Needs of a new Baylor International Student
•Feel a warm welcome to Baylor’s campus•Understand the traditions of Baylor that make it such a special place•Connect as soon as possible to one person on campus•Connect as soon as possible to a group on campus•Seek out one person that will be a confidante and trusted friend•Seek out a student organization where the student can use their strengths•To feel challenged spiritually and not be stereotyped by religion•To feel confident to shake the hand of a US student, and be well received•To understand academic support and professor’s office hours•To completely understand the definition of academic plagiarism•To understand where they can go when they feel lonely, lost in class, spiritually confused, having trouble with roommates and or parents…
PERSPECTIVES ON BAYLOR CULTURE
Life at BaylorGetting Involved On-Campus
Late Night at the SLCClassroom etiquette
Clothing Punctuality
Health/Fitness/Safety Student Life Center (SLC)
Fitness, Health ServicesSmart Phone App
Live Shuttle TrackerCampus Police-2222
Security poles
Life at Baylor
Residence halls Community Leader (CL)
Add phone number and local address to BearwebMeal Plans/Bear Bucks/Dining Dollars – add at Cashier’s OfficeInternet
Baylor email: mail.baylor.edu Check your Baylor email account daily.
Bear ID vs. Baylor ID
Paul L. Foster Success Center
Academic AdvisementAcademic Support Programs
Free tutoringAcademic mentorsSupplemental Instruction (SI)
Career CounselingCareer ServicesOffice of Access and Learning Accommodation
Students with documented disabilitiesInformation is confidential
IMMIGRATION MATTERS
PassportValid at least six (6) months into the futureRenewal/Replacement- Contact your country’s embassy online
VisaUsed for entering U.S. ONLYExpired visa does not jeopardize F-1 statusContact ISSS if traveling abroad and a new entry visa is needed
I-94 CardWhite card stapled in passportShould be stamped F1 “D/S” = Duration of StatusDo not lose---$330 replacement fee!
SEVIS I-20Consists of 3 pagesContains SEVIS ID # (upper right corner)Your responsibility to make sure it stays current and valid
Notify ISSS of Changes In…Change in majorFinancial Information – source and amountTermination or completion of studyDependent informationAny change in status that concerns immigration related activitiesReport a change of address within 10 days by updating Student Local address in BearWeb and complete form AR-11 online
Staying in StatusAttend school listed on I-20Maintain full enrollment & make normal progressFile timely program extension, transfer, or change of status requests Employment authorization by ISSS onlyObey state and federal lawsDepart from U.S. within 60 days
Immigration Matters
It is your responsibility to know the requirements to maintain your valid status as an international student
Ask the ISSS office if you have questions – RELY ONLY ON US
Keep copies of all your immigration documents (even expired, out of date, or reissued) and anything mailed
Travel Information
Travel InformationI-20 MUST be endorsed for travel outside the U.S. (valid for one year) – Page 3Endorsement not required for travel within U.S.Bring documents to ISSS at least one week before traveling
We will not be able to issue documents the same day they are requested!!!
Always have original documents with youKeep copies separate
Travel Information
Check visa expiration date
Visa for destination if needed
Take proof of financial support, and other documents you may need (transcripts, letter of enrollment)
WORK STUDY
WORK STUDYCan work ONLY on-campusInternational students are not eligible for Community Service positions Must complete On-Campus Employment Eligibility Form each semester May complete and submit online or in ISSS officeISSS office verifies student is “maintaining status”
Job listings: www.baylor.edu/student_employment
WORK STUDY (CONT.)
Maximum of 20 hours per week (including Graduate assistantship hours)
Eligible for 40 hours per week during annual vacation periods (summer and Christmas breaks)
All international students must wait 3 weeks before applying in the Fall (does not apply to Spring)
Working Illegally
CONTACT INTERNATIONAL STUDENT ADVISOR FOR CURRENT REGULATIONS AND PROCEDURES
DO NOT BEGIN WORK WITHOUT AUTHORIZATION
CONSEQUENCES 1) Lose all rights and privileges afforded to visa status2) May be deported3) Your employer may be fined4) For questions about on-campus employment, please contact:
Office of Academic Scholarships and Financial Aid First Floor of Robinson Tower
710-2611
SOCIAL SECURITY
SOCIAL SECURITYStudents must be employed or have a job offer to apply
Must wait 10 business days from the date of entry into the U.S. before applying
Required documents to apply for SS card:
Letter from ISSS office
Letter from on-campus supervisor
Original I-20, passport, visa, and I-94 card
PAYROLLContacts:
Manager-LuAnn PickensGraduate Payroll Coordinator – Karla WaltherStudent Payroll Coordinator – Gloria Furrer
Phone Number: 254-710-2217Email: Intl_Payroll@Baylor.eduDirector – Mark Falsone
PAYROLL
Tax Reporting:Work StudyPayments received for meals and housingMeals and housing provided for youFellowships
It is important that we determine your tax status (NRA vs RA) and any treaty benefits early, preferably before any payments are made
PAYROLLForeign National Information System (FNIS)
FNIS – Internet web-based questionnaire used to gather information from you to help determine tax status and any treaty benefits
Your information is confidential and secureInformation provided will assist you in preparing needed tax forms and completion of your year-end tax return
When you receive the email from Payroll to complete the FNIS questionnaire, please do so promptly
PAYROLL
Location: Robinson Tower 6th Floor, Suite 600710-2217Intl_Payroll@Baylor.edu
Hours:Mon – Fri 8 – 5
Bring these documents to the Payroll Office with your signed confirmation page out of FNIS:• Passport• Visa• I-94• I-20 or DS-2019
FEDERAL INCOME TAXALL internationals must file a tax return
APRIL 15: Deadline for mailing tax returns every year
U.S. tax laws are very complex
Windstar online tax preparation software for international tax returns
TAXES - TimelineJan 31 – Payroll has mailed all W-2 and 1042-S Forms
Collect any tax forms issued for you
Feb 1 - ISSS emails Windstar access instructions and password
Feb 1 – Apr 15 use Windstar to prepare your Non-resident tax return
Keep copies!!!
Watch your Baylor email for more important information!
International Students Health Insurance
Please visit our website to view presentation and handout: http://www.baylor.edu/cie/index.php?id=7456
“WELCOMING OUR WORLD”
Welcoming Our World!PAWS (People Around the World Sharing)
PAWS Family Partnership PAWS Student PartnershipApply online at www.baylor.edu/cie
Adopt-a-School/Tennyson Middle School, Waco ISDCIE trips for international students and PAWS partnersCIE newsletter emailed weeklyCheck your Baylor email every Monday
PAWS Family Partnership
PAWS (People Around the World Sharing)
Adopt-a-School/Carver Academy
Baylor international students participate with the Waco ISD Adopt-A-School ProgramBaylor has participated for 25 years in this successful program
Ministries On Campus
Spiritual LifeKristen Richardson, BSM International Ministry CoordinatorFree dinner and International gathering every Tuesday at 6 P.M.
United Methodist Student CenterReverend Dr. Katie LongFree Lunch every Tuesday at 12:30 P.M.
THANK YOU!
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