Document Automation Solution Page 1 of 32 Smart Document Solutions Pte. Ltd. Document Automation...

Document Automation SolutionDocument Automation Solution Document Automation Solution

www.DocuAutomation.comSmart Document Solutions Pte. Ltd.

Document Automation Solution

Electronic Form & Output Management Solution

DocuAutomation Overview

• DocuAutomation Designer• DocuAutomation Engine• DocuAutomation Mail• DocuAutomation Fax• DocuAutomation Store• DocuAutomation SMS

DocuAutomation Suite – Over View

Printer Cluster

Local/RemotePrinter

LAN Fax

Electronic Mail

Document ManagementSystem

Business Information• Data file• Database• SMS• Email

DocuAutomation Designer

Form Design Panel

Easy to usedata mapping

Data Panel

DocuAutomation Email/Fax

Easy to configure Email/Fax workflow

Data PanelDesign Tree Panel

Features• Automatic “carbon-copies”.• Easy to use form design package.• Laser quality business forms printed fast.• Requires no host or server software modification.• Compatible with any host computer.• Variable data positioning and formatting.• Requires only a simple print data stream.• Conditional printing of graphics, data & pages.• Full control of printer paper handling features.• Barcode, e.g Code 39, Code 128.• Support most industrial OMR.• Supports Double Bytes/Unicode Printing e.g.

Traditional/Simplified Chinese, Japanese, Korean & Thai.

• Automatic document via distributed printing, email, fax, SMS

• Seamless integration with document management application

DocuAutomation Suite

Case Study (Dot-matrix Printer Replacement)

•Invoices, Delivery Order, Packing List, Financial Reports, etc

Traditional Process

Improved Process with DocuAutomation Suite Solution

1Laser Printer1Print

1Print 2Bursting 3Collating

3-steps manual process Need top of form adjustment and load preprinted form Need to keep stock for preprinted forms Expensive preprinted form Noisy Low resolution printout Near obsolete technology Inflexible solution, preprinted forms cannot change with changes to business requirements

1-step automated process Using standard paper stock, plain A4, no loading & reloading of paper Quiet printing Advanced technology Laser quality printout Flexible solution, forms design changes can be activated on demand

Host System

Project RequirementCustomer( Kendo Trading Pte Ltd)

• Change the preprinted form to electric form, put on watermark.

• Automatically archive the Invoice and Delivery Order to PDF format when printing

• When print SOA(Statement of Account), retrieve all the invoices of same customer from archive folder and bundle with SOA, then print and staple them altogether automatically

Case Study (Dot-matrix Printer Replacement) •Convert Invoice form

• Merge SOA with Invoice

Invoice PDF Archive

1. Retrieve Invoice

2. Binding SOA with Invoice

Case Study (Statement Printing & Fax)

•Statement of Account, Credit /Debit Note, etc

Traditional Process

1LAN Fax/ Email1Print

1Print 2Copy 3Analog Fax

3-steps manual process Manual Process, with lot of user intervention Subject to errors Time consuming

1-step automated process Process is automated Fast & accurate Increase Productivity Using Email instead of Fax to reduce fax charges Reduce paper cost by printing in duplex

Host System

1Laser Printer

Case Study (Auto Fax)

Project RequirementCustomer( MassTron Technology Pte Ltd )

• Automatically retrieve the fax number from documents and fax to customers.

Fax Number

Case Study (Statement Printing & Folding )

•Bank Account Statement, Credit Card Statement, Private Banking, etc

Traditional Process Improved Process with DocuAutomation

LAN Fax/ Email

1Print

2Analog

3-steps process Manual Process, with lot of user intervention Subject to errors Time consuming

2-steps process Process is automated Fast & accurate Increase Productivity

Fold & Insertwith OMR

Manual Fold & Insert

Case Study (OMR)

Project RequirementCustomer( Singapore Health Group, Manulife

Insurance )

• Capture the statement output from SAP • Split the single customer file from batch file• Merge different type of files of same customer• Overlay OMR mark.

Case Study (Replace barcode printer)

• Admission Record, Barcode Label for Patient ID & Wristband ,etc

Traditional Process Improved Process with DocuAutomation

1Print1Print

2-steps process Manual Process, with lot of user intervention Subject to errors Time consuming Need dedicated and expensive equipment such barcode label printer

1-steps process Process is automated Fast & accurate Increase ProductivityAdmission Record, Barcode Label for Patient ID & Patient Wristband printed on single laser printer

Barcode LabelPrinter

Case Study (Print Barcode)

Project RequirementCustomer( Hempel Singapore Pte Ltd )

• Capture the spool information of the file • Convert the text with barcode.

Barcode

Spool File

Oracle

System

Case Study (Change Page Size)

• Delivery Order, Picking List, Pick List, Barcode Label , etc

Original Process Improved Process with DocuAutomation

2Print

A4 Size Document Letter size printer in US

1Print

A4 Size documents

Letter Size documents

A4 Size documents

Case Study (Cluster Printing) •Billing , Statements, Direct Marketing materials, etc

Traditional Process

1Cluster Printing40 ppm X 4 = 160 ppm1Print

1Print

Production Printer - High Initial Investment cost(>USD300K) No technology protection Difficult to upgrade the printer with print volume increase Proprietary software & hardware system. No build in redundancy Required trained personnel Required custom fit facility, e.g industrial power AC outlets, industrial air conditional system, etc

Low Initial Investment Cost (>USD 200K) Technology protection, e.g change the printer in the cluster to printer with higher speed when available Add in printers to cluster as print volume increase Printer & software based on open system tehnology, e.g LAN Printers , Windows Platform, etc

Host System

1Production Printer120 ppm

Case Study (Unicode printing)

•Can handle Chinese, Korea, etc

Case Study (Document Management)

Project RequirementCustomer( Hewlett Packard Service Center)

• Input customer and equipment information into system• Print the equipment receipt, quotation, invoice, service report • Archive equipment receipt, quotation, invoice, service report • Use IE to retrieve the archived documents

User Requirements

Block Diagram

WFM Server at USA

Print to DocuAutomation

LaserJet Printer

PDF Archive

DocuAutomation Server

Signature Pad

SQL Server

User Retrieval

PIS System

User Login

PIS System

Overview

Create equipment receipt, quotation,

invoice, service report

Search

PIS System

Retrieve Customer Information

Create Equipment Receipt in PDF format

PIS System

PDF Archive

1. Equipment Receipt

2. Invoice

3. Quotation

4. Service Report

PIS System

Search

Search criteria

Customers (from 2004)

Document Automation Solution Page 1 of 32 Smart Document Solutions Pte. Ltd. Document Automation...

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