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Desktop Technical Services Checkout System COSC 2810 Johanna Callan Faroza Asghar. Existing System. Desktop Technical Services rents out laptops and projectors to professors and faculty This equipment may be reserved ahead of time or may be requested by dropping by the office. - PowerPoint PPT Presentation
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Desktop Technical Desktop Technical ServicesServices
Checkout SystemCheckout System
COSC 2810COSC 2810Johanna CallanJohanna Callan Faroza Asghar Faroza Asghar
Existing SystemExisting SystemDesktop Technical Services rents out Desktop Technical Services rents out
laptops and projectors to professors laptops and projectors to professors and facultyand faculty
This equipment may be reserved This equipment may be reserved ahead of time or may be requested ahead of time or may be requested by dropping by the officeby dropping by the office
Existing Checkout ProcessExisting Checkout ProcessTo check out, a form is filled out and
placed in the ‘checked out’ binWhen equipment is returned, the
form is signed by the renter and placed in the ‘checked in’ bin
Each time an item is returned, the stack of forms in the checked out bin must be sorted through by hand
Existing SystemExisting System
Problems of Existing SystemProblems of Existing SystemFor a technical services office, it seems For a technical services office, it seems
a paper checkout system is out-of-datea paper checkout system is out-of-dateIt is tedious and time consuming It is tedious and time consuming
searching through a stack of paperssearching through a stack of papersSometimes the form gets lost and Sometimes the form gets lost and
cannot be found in the checkout bincannot be found in the checkout binIt’s easy to forget to have customer It’s easy to forget to have customer
sign the form upon item returnsign the form upon item return
Proposed SystemProposed SystemThe new system will use an The new system will use an
interactive graphical environment to interactive graphical environment to provideprovide a user-friendly interfacea user-friendly interface
Will make use of a database to store Will make use of a database to store availability of items and their statusavailability of items and their status
Proposed SystemProposed SystemNew system would allow lab assistants New system would allow lab assistants
to:to: check in/out itemscheck in/out items check item availabilitycheck item availability hold reservations by name of renterhold reservations by name of renter view calendar of reservationsview calendar of reservations look up rentals by itemlook up rentals by item look up rentals by name of renterlook up rentals by name of renter monitor current rentalsmonitor current rentals
ID Task Name Start Finish DurationMar 2007
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
1 Project Planning Phase28d4/11/20073/5/2007Project Planning Phase
2 Define the Problem7d3/13/20073/5/2007 Define the Problem
3 2d3/6/20073/5/2007 Meet with staff
4 1d3/7/20073/7/2007 Determine Scope
5 1d3/8/20073/8/2007 Write benefits statement
6 1d3/9/20073/9/2007 Write need statement
7 1d3/12/20073/12/2007 Define capabilities statement
8 1d3/13/20073/13/2007 Develop context diagram
9 Produce Project Schedule4d3/19/20073/14/2007 Produce Project Schedule
10 2d3/15/20073/14/2007 Develop work breakdown schedule
11 1d3/16/20073/16/2007 Estimate resources and durations
12 2d3/20/20073/19/2007 Develop PERT chart and Gantt chart
13 Confirm Project Feasibility5d3/26/20073/20/2007 Confirm Project Feasibility
14 1d3/20/20073/20/2007 ID intangible costs and benefits
15 1d3/21/20073/21/2007 Estimate tangible costs and benefits
16 1d3/22/20073/22/2007 Create cost/benefit
17 1d3/23/20073/23/2007 Evaluate organizational feasibility
18 2d3/26/20073/23/2007 Evaluate technical feasibility
19 1d3/23/20073/23/2007 Evaluate schedule feasibility
20 1d3/23/20073/23/2007 Evaluate resource feasibility
21 Staff The Project7d4/4/20073/27/2007 Staff The Project
22 1d3/27/20073/27/2007 Develop a project resource plan
23 1d3/28/20073/28/2007 ID and request tech staff
24 1d3/29/20073/29/2007 Meet with users, ID staff
25 1d3/30/20073/30/2007 Organize project team
26 3d4/4/20074/2/2007 Conduct team-building exercises
27 6d4/12/20074/5/2007 Launch the project
28 1d4/5/20074/5/2007 Prepare presentation materials
29 1d4/6/20074/6/2007 Make executive presentation
30 3d4/11/20074/9/2007 Set up facilities
3/2/2007
Desktop Technical Services Checkout SystemJohanna Callan, Faroza Asghar
DTS’ current team DTS’ current team leader, leader,
Marc Pusateri, Marc Pusateri, commented, commented,
““This new system This new system would really improve would really improve our rental process. our rental process.
I would definitely I would definitely recommend recommend switching our switching our current system to current system to this one. ”this one. ”
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