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© The Versatile Company 2016. All rights reserved.
www.VersatileCompany.com
© The Versatile Company 2016. All rights reserved.
Today’s Topics1. Make projects visible2. A strong project kick-off3. Using the Five Success Factors checklistQuestions and comments are always welcome
© The Versatile Company 2016. All rights reserved.
Repeatable
Operations
Make Projects Visible
Project: A Change that Delivers Value.Unique
Projects
© The Versatile Company 2016. All rights reserved.
The New Essential Leadership SkillsetProject Management for non-PM’s
Profession
Skillset
Scale the techniquesTranslate the jargon
© The Versatile Company 2016. All rights reserved.
Tell me about your best project…
Establish a vision of success.
© The Versatile Company 2016. All rights reserved.
The Five Project Success Factors1. A clear goal, that everyone understands.
2. A plan that shows an overall path, clear responsibilities, and that can be used to measure progress.
3. Regular communication among all involved stakeholders.
4. Controlled scope.
5. Strong management support.
© The Versatile Company 2016. All rights reserved.
1. Clear goals.
Imagine the project completed successfully.
One year later, what benefits will you see?
“Good news! __________ has {increased/decreased}by _____%, directly impacting {strategic goal}.”
© The Versatile Company 2016. All rights reserved.
1. Clear goals. You know WHO will judge this project’s success.
You know HOW they will judge success.
They all agree.
The team and project manager accept these goals and consider them realistic.
© The Versatile Company 2016. All rights reserved.
2. A plan that shows an overall path, clear responsibilities, and that can be used to measure progress.
© The Versatile Company 2016. All rights reserved.
Project
2. A plan… The project is broken into small chunks of work.
© The Versatile Company 2016. All rights reserved.
2. A plan… Everyone can visualize the sequence of all detailed tasks.
© The Versatile Company 2016. All rights reserved.
May June July
2. A plan… Work has a clear deliverable and due date. The assigned person accepts the due date.
© The Versatile Company 2016. All rights reserved.
May June July
2. A plan… The plan is a visual tool to measure and communicate progress.
© The Versatile Company 2016. All rights reserved.
Visualize a Schedule using SharePoint 2013
© The Versatile Company 2016. All rights reserved.
3. Communication among all Stakeholders.
Make Decisions Job ImpactedMake Contributions
You have planned communication.
© The Versatile Company 2016. All rights reserved.
3. Communication among all Stakeholders.
Make Contributions
You communicate regularly.
The people who are getting the work done.1. Schedule and coordination:
✓ What is accomplished?✓ What is late, and how to catch up?✓ What’s next?
2. Any problems? Keep an issues list!3. Any worries? Keep a risk list!
© The Versatile Company 2016. All rights reserved.
3. Communication among all Stakeholders. You communicate regularly.
Make DecisionsThe people who make decisions.1. Schedule, cost, and quality goals.
✓ Is the forecast changed?2. Any problems? How can they help?3. Any worries? Should they be worried too?
© The Versatile Company 2016. All rights reserved.
3. Communication among all Stakeholders. You communicate regularly.
The people who will be affected.1. Which decisions can they influence?2. Why is the change coming? When?3. How can they prepare? Assist?
Job Impacted
© The Versatile Company 2016. All rights reserved.
4. Controlled scope. It is clear which is most important:
cost, schedule, or quality.
It is clear who has authority to approve changes to these goals.
You are vigilant for scope creep!
© The Versatile Company 2016. All rights reserved.
5. Management support. There is an accountable executive taking active interest
in the project and team.
Managers that supply resources are committed to supporting the schedule.
Management is regularly informed and provides timely decisions.
© The Versatile Company 2016. All rights reserved.
The Five Project Success Factors1. A clear goal, that everyone understands.
2. A plan that shows an overall path, clear responsibilities, and that can be used to measure progress.
3. Regular communication among all involved stakeholders.
4. Controlled scope.
5. Strong management support.
© The Versatile Company 2016. All rights reserved.
The New Essential Leadership SkillsetProject Management for non-PM’s
Profession
Skillset
Scale the techniquesTranslate the jargon
© The Versatile Company 2016. All rights reserved.
www.VersatileCompany.com
Discussion & Book Drawing
© The Versatile Company 2016. All rights reserved.
The Versatile Company: Project Management Training
50% of your projects are being led by “accidental project managers.” Without solid PM basics, these projects flounder and waste valuable resources. Read a “Project Management for non-PMs” success story.
The Versatile Company has been improving project results for our clients since 1990. Our training and consulting services embody the practices and principles described by Versatile's founder and President, Eric Verzuh, in his book, The Fast Forward MBA in Project Management, which has been the bestselling handbook on project management around the world since 1999.We provide:• Hands-on training to develop practical skills for selecting, planning and leading projects.• Project Management concepts and skills for the non-PM (training).• Tame Microsoft Project! a class that simplifies the most popular PM software tool for people who have less
sophisticated needs.• A SharePoint solution for managing projects that is easy to use and very inexpensive compared to other tools.• Consulting to solve your project management organizational problems, implement your Project Management
Office (PMO) and streamline your project processes.• Contact us to get a no-cost consultation and to discuss your training needs.
www.VersatileCompany.com
© The Versatile Company 2016. All rights reserved.
www.VersatileCompany.com
Thank you!
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