December 2012 Coordinator Meeting - Webinar

December 2012 Coordinator Meeting - Webinar

December 5, 2012

8:30-12:00

Presenters: Diane Alexander, Doug Bowman, Marcia Boswell-Carney, Kelly Jorgensen, Peggy Miksch, Sarah Walters, Connie Zienkewicz

Welcome!

"A snowflake is one of God's most fragile creations, but look what they can do when they stick together!"

Agenda

Families Together Outreach Database Update OWS Information Break Legislative Update KDHE Updates

Objectives:

Participants will:

Learn about services offered through Families Together

Hear about updates regarding Kansas Infant Toddler Services

Be introduced to the Electronic Referral System for Part BReferrals

Get a report about legislative updates

Learn about a new resource being developed for New Coordinators in Kansas

"Encouraging, Educating & Empowering"Assisting Kansas parents and their sons and daughters who have disabilities.

Connie Zienkewicz

Outreach to the NICUs and PICUs in Wichita

New grant funding

to Families Together

from the Lattner Family Foundation

Families Together ServicesSince 1982Regional OfficesPTI, F2F, KS-IT, PSN, etc. all serve IT populationsStaff are parents Work with IT to train Child AdvocatesParent to Parent

History of work with NICUs Family to Family Staff contacts with

ViaChristi Request from Wesley Hospital Weekly consultations available upon

request CareING notebooks

(Care Individual Needs Guide)

Content of Visits Info posted at Entrances to PICU/NICU Nurses take requests from Families who

would like to visit with a Families Together staff member.

Parent – to – Parent matches

offered Notebooks Referrals to services

Community

Families from towns in rural

communities

Community connections to

support and services

Confidential help from a

family member of a child

with special health care needs

New GrantLattner Family Foundation – one year support Families Together will hire a bi-lingual staff

member for .5 FTE More time to spend at hospitals More time to help families

by phone or in person after

discharge Money for printing needed

materials

Database Update

Marking Database Ready SAR Changes Compliance Actions for 2012 APR Indicators for FFY 2011 (7/1/2011 to 6/30/2012) Electronic Referral System for LEA/SEA Web-based Reminder

Marking Database Ready

SAR Changes

Updated to reflect changes in Regulations

Read through these changes before writing the SAR

Don’t just repeat the same information / cut and paste each reporting period.

Use new form – Old forms will NOT be accepted

Electronic Referral System for LEA/SEA

New Requirement to make referral to SEA

MUST enter data within 2 weeks for the action occurring

This system will be used for measuring compliance

Remember!

The Desktop system for the ITS database will go away at the end of the day on December 31, 2012!

Exiting a Child from the OWS System

OWS – Not OWLS When you lose

contact with a child/family

Summer birthdays.

KITS – Overview of ECO Resources

Kansas Early Childhood Outcomes Information

http://www.kskits.org/ta/ECOOutcomes/Index.shtml

Break

See you in 15 minutes!

Good to Know!

In the past 12 months, 8,483 children, birth through age two, received developmental screening and services through Part C Infant Toddler Services. This is an 11.4% increase over the previous 12 months.

2012Doug Bowman

Legislative Update

Kansas ITS Fall 2012 Compliance Actions

Actions were taken generally on Federal Compliance Indicators 1, 7, 8 (parts b and c), and 14.

Finding and Release letters 12 (11 sent in 2011)

Corrective Action Plan letters 3 (9 sent in 2011)

Mixed Letters 6 (15 sent in 2011)

(Finding and Release on one Indicator, Corrective Action Plan on another)

Congratulatory letter (no findings) 16 (2 sent in 2011)

KDHE Updates New Coordinator

Training

Technology Stipend

Yearly Audits

APR

Procedure Manual

State Regulations

IFSPalooza

New Coordinator Training

Technology Stipend

$55,000 to put toward Stipends

Decision Making Process Completeness /Quality

Removed items that were consumables (wifi, ink, flash drives etc…)

Looked at the a % of the number of children served by individual programs compared to those who asked for funding.

Funded a minimum of $2,500 or what was asked for, whichever was less.

Technology Stipend

Letter Outlining: Allowable uses of

the funds Information about

providing inventory to KDHE

Yearly Audits

Annual Performance Report to OSEP

Due February, 2013

Lots of improvement over last year

Review by SICC

If you would like to review contact Marcia

Meaningful and Measurable Improvement in APR indicators

    FFY 2011 FFY 2010   Current   Deviation Improvement/

Indicator Performance Performance   Target   from Target Regression

1   100.00% 100.00%   100.00%   0.00% 0.00%

2   99.70% 99.50%   95.00%   4.70% 0.20%

3 A1  65.44% 58.77%   57.63%   7.81% 6.67%

  A2 55.99% 53.92%   56.43%   -0.44% 2.07%

  B1 68.06% 64.12%   61.24%   6.82% 3.94%

  B2 49.67% 48.18%   47.54%   2.13% 1.49%

  C1 71.45% 66.36%   67.09%   4.36% 5.09%

  C2 63.44% 61.64%   63.54%   -0.10% 1.80%

4 a 99.50% 99.50%   95.00%   4.50% 0.00%

  b 95.50% 97.00%   98.00%   -2.50% -1.50%

  c 96.10% 97.30%   98.00%   -1.90% -1.20%

5   1.56% 1.47%   1.35%   0.21% 0.09%

6   3.42% 3.20%   2.90%   0.52% 0.22%

7   99.70% 99.60%   100.00%   -0.30% 0.10%

8 a 100.00% 100.00%   100.00%   0.00% 0.00%

  b 99.00% 98.60%   100.00%   -1.00% 0.40%

  c 99.00% 42.30%   100.00%   -1.00% 56.70%

9   100.00% 100.00%   100.00%   0.00% 0.00%

10   N/A N/A   100.00%   N/A N/A

11   N/A N/A   100.00%   N/A N/A

12   N/A N/A   N/A   N/A N/A

13   N/A N/A   N/A   N/A N/A

14   100.00% 100.00%   100.00%   0.00% 0.00%

Kansas ITS Fall 2012 Compliance Actions

Actions were taken generally on Federal Compliance Indicators 1, 7, 8 (parts b and c), and 14.

Finding and Release letters 12 (11 sent in 2011)

Corrective Action Plan letters 3 (9 sent in 2011)

Mixed Letters 6 (15 sent in 2011)

(Finding and Release on one Indicator, Corrective Action Plan on another)

Congratulatory letter (no findings) 16 (2 sent in 2011)

Procedure ManualState Regulations

Coming Soon!

Palooza:an all-out crazy party; partying at one place with a ton of people like there's no tomorrow

GET READY TO PARTY ON DOWN AT THE IFSPALOOZA!

February 27, 2013

Wichita Marriott

Good Bye

The achievements of an organization are the results of the combined effort of each individual.