Data Specialist Meeting February 8, 2012. PLEASE SIGN IN AND REMOVE ALL PAPERWORK FROM YOU FOLDERS

Data Specialist Data Specialist MeetingMeeting

February 8, 2012 February 8, 2012

PLEASE SIGN IN AND REMOVE ALL PAPERWORK FROM YOU FOLDERS

Next Year School Assignment-

•Assignment Code Changes

•Next School, Grade and Assignment Code Calculated

•Mis-marked Retentions –

MTS1138 – Potential Retentions

•Do not key any data into next school fields except

• (N999’s) or data will be overlaid

Next Year

SURVEY 3 SURVEY 3 FEBRUARY FEBRUARY

FTE EligibilityFTE Eligibility Must be enrolled during Survey WeekMust be enrolled during Survey Week

6 7513 14 15 1712

10 1116 18

8 93 4

13 14 15 1716

•February 13 – 17

•February 3 - 17Must be in Attendance 1 day during the 11 day window

Survey 3 Survey 3 February February

Other Important Dates:Other Important Dates:

Friday Feb 17 Friday Feb 17 Last dayLast day to make Survey3 changes at your site. to make Survey3 changes at your site.

Mon. Feb. 20Mon. Feb. 20 TRMP-Production moved to TRMP-Production moved to SVY-3 RegionSVY-3 Region - Corrections made at Service Desk (Pace Blvd) - Corrections made at Service Desk (Pace Blvd) Feb. 21+Feb. 21+

Friday Feb. 24Friday Feb. 24 –– After End-Of-DayAfter End-Of-Day-Change Form Required. Must be signed by Principal, Malinda Jones, Mr. Marcanio) -Change Form Required. Must be signed by Principal, Malinda Jones, Mr. Marcanio)

4 5 6 7 24 2519

67513 14 15 1712

10 11

20 22 232116 18

8 93 4

Survey 3 Survey 3 EDITSEDITS

DemographicImmunizationPK Program ParticipationTeacher Course (placeholders w/o SSN)

MTS8041PMTS8041PAttendance Verification Attendance Verification

List List Use End Date of 02/17/12

FCAT MATCHFCAT MATCH

Survey 2 <> Survey 3Survey 2 <> Survey 3 Race, Grade…Race, Grade…

SCHOOL GRADE

Adequate Yearly Progress (AYP)

TERMS TEAM TEACHING TERMS TEAM TEACHING REPORTREPORT

MTS8538P PRINT CO-TEACHING AND INCLUSION REPORT  Under PRT can be selected what to print on the report:C = PRINT CO-TEACHERS ONLYI = PRINT INCLUSION TEACHERS ONLYP = PRINT PARAPROFESSIONALS ONLYBLANK = PRINT ALL Under ERR can be selected whether to print all or errors only:Y = PRINT ERRORS ONLYBLANK OR N = PRINT ALL

2012-2013 COURSE 2012-2013 COURSE CODE DIRECTORYCODE DIRECTORY

In place nowIn place now. .

The primary instructor for the course (C17) and the

Inclusion/Co-teacher(C17-back panel)

CANNOT be the same teacher.

When you withdraw the student, it will withdraw ALL schedule records, even those at other schools.

If the student is co-enrolled at another site (PATS, Community School, George Stone,…), you MUST contact the other school and let them know what you did.

Withdrawing Co-Enrolled Students

When adding a student, do not key When adding a student, do not key the FSNI. Let the system generate it the FSNI. Let the system generate it from from

the SSNthe SSN..

If you have to correct the SSN, space If you have to correct the SSN, space out the FSNI. out the FSNI.

Contact Cheri if this student has never Contact Cheri if this student has never been reported to DOE. She can been reported to DOE. She can change the Alias on A04.change the Alias on A04.

Changing the SSNChanging the SSN

Enrolled School – Enrolled School – N999N999

N999 – Co-Enrolled Private School StudentsN999 – Co-Enrolled Private School Students– Only for students taking a few classes on Only for students taking a few classes on

your campus.your campus.– Not for Home School StudentsNot for Home School Students

Home School Students will be enrolled in Home School Students will be enrolled in School N998 and co-enrolled in your center School N998 and co-enrolled in your center using C20.using C20.

Enrolled School – Enrolled School – N999N999

ESE DismissalESE Dismissal

If a student is dismissed from ALL ESE services, remember to space out the entire top line of A23.

Featured Program Featured Program of the Monthof the Month

MTS8077P – Print Mailing LabelsMTS8077P – Print Mailing Labels

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Internal / External

I:DISTRICT INTERNAL USE - LABELS OF ALL THE SELECTED

X: OUTSIDE DISTRICT USE - LABELS ARE NOT PRINTED IF DIRECTORY BLOCK SET TO Y

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Sequence SCHL HMRM GRADE ZIP STDT-NAME STDT-NUMBA | | | | | X | X |B | | | | | | X |C | X | | | | X | X |D | X | | | | | X |E | X | | X | | X | X |F | X | | X | | | X |G | | | | X | X | X |H | | | | X | | X |I | X | | | X | X | X |J | X | | | X | | X |K | X | | X | X | X | X |L | X | | X | X | | X |M | X | X | | | X | X |N | X | X | X | | X | X |

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Current School

Enter your school number here to select those students who are CURRENTLY enrolled in your school.

Must be blank if you specify NSCHL.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Current Grade

Used to limit the labels based on the student’s CURRENT grade level.

Must be blank if you specify Next Grade.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Next School

Enter your school number here to select those students who WILL BE enrolled in your school NEXT YEAR.

Must be blank if you specified CSCHL.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Next Grade

Used to limit the labels based on the student’s NEXT grade level.

Must be blank if you specified Current Grade.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Status

Used to limit the labels based on the student’s NEXT grade level.

A = ActiveI = InactiveU = UnassignedN = Select only those students who have next school present regardless of Current Status. If this option is specified, NEXT SCHOOL must be specified.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Sex, Race, Graduation Year, and Zip Code

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Print Detail

Prints Student Number, School #, and Grade on the Label

F = Print on First LineL = Print on Last LineBlank = Don’t Print Detail Line

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Print Parent

Prints “TO THE PARENTS OF:” above the student’s name.

Y = Print “TO THE PARENTS OF:”N or Blank = Don’t Print

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

# of Labels on Row

Always select 3.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Print Address

Y = Prints Mailing AddressN or Blank = Does not Print Address

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

RA CD and HMRM

Used to limit to students with specific Recognition / Achievement Code (A26)

and / or

Limit to students in a specific homeroom.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Label Row & Column

If you are printing on a partially used sheet of labels, you can specify the starting Row & Column for this batch.

MTS8077 – Mailing MTS8077 – Mailing LabelsLabels

Print School

Selects which school number should print on the detail line (specified on PRT DET).

The value in this field is NOT dependent on the value you placed under CSCHL or NSCHL.

C or Blank = Print Current SchoolN = Print Next School

Begin Secondary Begin Secondary Schools SectionSchools Section

Gary McCormick

1st Year in 9th Grade

1st Year in 9th Grade

Reports

Reports in Job Submission

• MTS8594 – Students with Potential 4th Period Schedule Conflicts

• MTS8590 – Students with Potential 5th Period Schedule Conflicts

4th Period ConflictCourse PD Term 1 Term 2

2002420Z 1 INTEG SCI 2 INTEG SCI 2

8209020E 2 CPT FOR COLG & CAR

12004002 2 INTENSIVE MATH

1200380Z 3 ALGEBRA 1-B ALGEBRA 1-B

12004001 4 INTENSIVE MATH

12004002 4 IINTENSIVE MATH

0400300Z 5 INTRO DRAMA

0102300Z 5 CERAM/POT 1

10013701 6 ENG 3 ENG 3

2100310Z 7 AMER HISTORY AMER HISTORY

4th Period ConflictCourse PD Term 1 Term 2

12004002 2 INTENSIVE MATH

12004002 4 INTENSIVE MATH

1-9 2-9 EXM SEM 3-9 4-9 EXM SEM

12004002 INTENSIVE MATH 73 75 40 67

A12 - Today

4th Period ConflictCourse PD Term 1 Term 2

12004002 2 INTENSIVE MATH

12004002 4 INTENSIVE MATH

1-9 2-9 EXM SEM 3-9 4-9 EXM SEM

12004002 INTENSIVE MATH 7375

75 40 67

A12 – April 12

4th Period ConflictCourse PD Term 1 Term 2

12004002 2 INTENSIVE MATH

12004002 4 INTENSIVE MATH

1-9 2-9 EXM SEM 3-9 4-9 EXM SEM

12004002 INTENSIVE MATH 7375

7581

4054

6773

A12 – June 9

4th Period ConflictSolution

Course PD Term 1 Term 2

1200400Z 2 INTENSIVE MATH

12004002 4 INTENSIVE MATH

1-9 2-9 EXM SEM 3-9 4-9 EXM SEM

12004002 INTENSIVE MATH 73 75 40 67

1200400Z INTENSIVE MATH 75 81 54 73

A12 – June 9

Wednesday, March 14, 2012 Wednesday, March 14, 2012

J. E. Hall Center, J. E. Hall Center, ROOM 160ROOM 16008:00am--10:00am Secondary08:00am--10:00am Secondary10:30am--12:30pm Elementary10:30am--12:30pm Elementary

Special Centers attend the most appropriate meeting.Special Centers attend the most appropriate meeting.

Next Data Specialist Meeting