Data Management Student Information System

Data ManagementStudent Information System

Project Overview

2Outline

• Introduction• Data Management• Objectives• Project Goals• SIS Selection Process• Project Time Line• Advisory Committee• Project Team

3Introduction

• The First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools.

• The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students’ needs and improve student and school results.

4Database Management

• The Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a school’s ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

5Objectives

1. Streamline the school administrative tasks:– Easy to access student information– Attendance– Grades– Academic history– Demographics– Discipline– Contact information– Health information– Standard testing information

6Objectives (Cont’d)

2. Streamline the management and aggregate data reporting tasks:– Nominal Roll– Special Education– Monthly attendance rates– Graduation rates– Drop-out rates– Literacy test results– Numeracy test results

7Objectives (Cont’d)

3. Have rule-specific access to data management modules.

4. Have a Freedom of Information and Protection of Privacy Act (FIPPA) and OCAP compliant structure.

5. Reduced requests from the Education Director’s office for student information.

6. Maintain student confidentiality while providing access to staff members.

8Objectives (Cont’d)

7. Configure system to schools’ unique specifications:– Teachers– Scoped to Life-Long learning– School information– Courses– Students– Report cards– Federal and provincial reporting– Additional modules as required for facilities, busing,

scheduling, etc.

9Project Goals

The goals of the project to implement a Student Information System (SIS) are: – Implement a single SIS across all First Nations schools in

Manitoba.– Implement a centralized repository for data management and

reporting purposes.– Provide school-based and aggregate reporting to education

authorities, schools, students, parents, the province of Manitoba, and Indian and Northern Affairs Canada (INAC).

– Facilitate school improvement through data-driven decision making.

– Implement a SIS that reflects the Provincial standard for learning outcomes.

– Streamline school administrative tasks.– Reduce requests from the Education Director’s office for

student information.– Maintain student confidentiality– Configure SIS for schools’ unique specifications.

10SIS Selection Process

• Project documented 317 requirements for SIS

including:– Assessment– Attendance– Demographics– Discipline– Health– Scheduling– Special Education– Gradebook/Transcripts– Reporting

11SIS Selection Process (Cont’d)

• RFP was sent to 6 potential vendors:– Maplewood– Mayet (partnered with Protegra)– Dadavan– Trevlac– HARTS– Orion Software (partnered with Pearson)

12SIS Selection Process (Cont’d)

• Based on how well the vendors’ met the requirements, each solution was scored and totaled.

• Vendors with the 3 highest score were short listed to demonstrate their solution.– Mayet– Maplewood– Dadavan

13SIS Selection Process (Cont’d)

• Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product.

• The vendor/solution with the highest score will be selected.

14Project Time Lines

Vendor Demonstrations Nov 25 - 26, 2009

Select SIS Vendor Dec 8, 2009

Customize SIS as Required Jan – May 2010

Update/Customize Training Material Jan – March 2010

Conduct Training on SIS for all school staff March – Aug 2010

Configure SIS Security Feb – March 2010

Configure Report Formats March – Aug 2010

Install Required Hardware in Schools March – Aug 2010

Upgrade Internet Bandwidth as Required March – Aug 2010

Data Conversion/Testing June – Aug 2010

Go Live Date Sept 2010

15School Assessment Dates

Sagkeeng Nov 30 – Dec 1

Fisher River Dec 7 - 8

Waywayseecappo Dec 14 - 15

Opaskwayak Dec 9 - 11

Wasagamack Dec 14 -16

Tataskweyak Dec 3 - 4

Oxford House Dec 7 - 9

16Advisory Committee

• Purpose:– Assist with SIS vendor selection– Assist with creating policies and procedures regarding

data management/storage/access for SIS– Develop governance policies– Selection of 5 committee members

17Project Team

• Paul Scott – Project Manager• Jason Bailey – System Administrator• Adam Dyck – School Trainer• Jonathan McKenzie – Technician• Conrad Beck – Service Desk• Howard Burston – Project Sponsor