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Data Management Seminar, 8-11th July 2008, Hamburg
WinW3S - IntroductionWinW3S - Introduction
Data Management Seminar, 8-11th July 2008, Hamburg2
Content
FunctionalityWindows and EditorsTask ListsMenus
Introduction into WinW3S
Data Management Seminar, 8-11th July 2008, Hamburg3
WinW3S — What is it?WinW3S — What is it?
Windows-Within-School-Sampling-SoftwareSoftware in the Windows™ environmentManagement tool for all ICCS within-school sampling operations
Data Management Seminar, 8-11th July 2008, Hamburg4
WinW3S — What does it do?WinW3S — What does it do?
Identifies the schools, classes, teachers and students that will participate in ICCSCreates a hierarchical identification systemSamples classroomsSamples teachersAssigns booklets to the studentsAssigns questionnaires to the students, teachers and school principalsProduces and prints all forms and labels
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WinW3S — What does it look like?WinW3S — What does it look like?
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WinW3S — What does it look like?WinW3S — What does it look like?
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WinW3S — What is all this?WinW3S — What is all this?
List of all participating schools
List of classes within a selected school
List of teachers within a selected school
List of students within a selected class
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Allows navigation between all available viewsAllows navigation between all available views– List of participating schools
Allows navigation between all available views– List of participating schools– List of classes/students within a
school
Allows navigation between all available views– List of participating schools– List of classes/students within a
school– List of teachers within a school
The Tree ViewThe Tree View
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The Task ListThe Task List
Displays the list of tasks to be performed at the level specified in the “Tree View”
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The Task ListThe Task List
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The School ListThe School List
Lists all participating schoolsLists all participating schools– Double-clicking on a school opens the
school editor
Data Management Seminar, 8-11th July 2008, Hamburg12
The Class ListThe Class List
NoYes
Lists all classes in the selected school prior to samplingLists all classes in the selected school prior to samplingLists only sampled classes after classroom sampling
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The Class ListThe Class List
Lists all classes in the selected school prior to samplingLists only sampled classes after classroom sampling– Double-clicking on a class opens the
class editor
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The Teacher ListThe Teacher List
The teacher list has alternating green & white lines prior to teacher sampling.
The teacher list has alternating green & white lines prior to teacher sampling.The green lines turn blue after teacher sampling.
Data Management Seminar, 8-11th July 2008, Hamburg15
The Teacher ListThe Teacher List
Lists all students in the selected class– Double-clicking on a teacher
opens the teacher editorBefore teacher samplingAfter teacher sampling
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The Student ListThe Student List
The student list has alternating green & white lines prior to booklet assignment.
The student list has alternating green & white lines prior to booklet assignment.The green lines turn blue after booklet assignment.
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The Student ListThe Student List
Lists all students in the selected classLists all students in the selected classAfter booklet assignment:– Student IDs are assigned
Lists all students in the selected classAfter booklet assignment:– Student IDs are assigned– Booklets are assigned
Lists all students in the selected classAfter booklet assignment:– Student IDs are assigned– Booklets are assigned– Reliability booklets are assigned
Lists all students in the selected classAfter booklet assignment:– Student IDs are assigned– Booklets are assigned– Reliability booklets are assigned– Spare booklets are added
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The Student ListThe Student List
Lists all students in the selected class– Double-clicking on a student
opens the student editorBefore booklet assignment
Lists all students in the selected class– Double-clicking on a student
opens the student editorBefore booklet assignmentAfter booklet assignment
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The Menus – “Project”The Menus – “Project”
Mail merge function for creation of forms and labelsExport databases to the IEA DPC View project information
Direct access to existing project
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The Menus – “Schools”The Menus – “Schools”
Open the school editor
Select the participating schools
Print or view all forms and labels
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The Menus – “Classes”The Menus – “Classes”
Open the class editorPerform class samplingUndo class sampling
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Open the student editorBooklet assignmentUndo Booklet assignment
Change Booklet Number
SpareBooklet Assignment
The Menus – “Students”The Menus – “Students”
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The Menus – “Teachers”The Menus – “Teachers”
Create teachers
Open the teacher editor
Perfom Teacher Sampling
Undo Teacher Sampling
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Define booklet labelsDefine languagesProduce lists for monitoring project statusImport Teacher and Student dataMerging WinW3S databasesOptions – Complete Students information after
booklet rotation– Delimiter for Mail Merge– No. of spare booklets– Preferred Language
Translate forms and labels
The Menus – “Tools”The Menus – “Tools”
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The Menus – “Help”The Menus – “Help”
Indicates the relevant Survey Operations Procedures Manuals
Software information
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Thank you!Thank you!
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WinW3S – WinW3S – Administering SchoolsAdministering Schools
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Content
How to start working with WinW3S?
General procedure of the within-school samplingCreating a new projectSelecting schools for participationEntering basic project informationCreating Class Listing Forms
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InstrumentPreparation
Test
Adm
inis
trati
on
Codebook Adaptation
Rece
ivin
g M
ate
rial
Sampling and Preparing
Test Administration
Data Entryand Verification
Scoring Data
Su
bm
issi
on
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SamplingSchools
Data EntryWithin-School
Sampling
Within-School Sampling
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SamplingSchools
Data EntryWithin-School
Sampling
Within-School Sampling
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SamplingSchools
Data EntryWithin-School
Sampling
Within-School Sampling
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Within-SchoolSampling
Within-School Sampling
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Within-SchoolSampling
Within-School Sampling
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Within-SchoolSampling
Within-School Sampling
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TESTTEST
TrackingSchools
ListingStudentsTeachers
ListingStudentsTeachers
TrackingStudentsTeachers
TrackingStudentsTeachers
TrackingClassesTrackingClasses
ListingClassesListingClasses
Within-School Sampling
At the National Center:At the National Center:
In the In the Schools:Schools:
TrackingSchools WinW3S
Data Management Seminar, 8-11th July 2008, Hamburg37
TrackingSchoolsTrackingSchools
Tracking Schools
At the National Center:At the National Center:
Create a new project, or open an already existing oneIdentify the sampled schools...– by importing the “School Sampling” files, or…– Manually
Define booklets Define language(s)Identify the participating schoolsPrepare the Class Listing Forms for all participating schoolsSend the Class Listing Forms to the schools
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Create a New Project
Select “New...” in the “Project” Menu
“Project” Menu
– Target grade– Participation in Regional Module– Paticipation in On-line Data Collection– Import School Sampling Files – Tested grade– Teacher Sample Size– Project location
Select “Next”
Note: The teacher sample size can only be increased.
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Select Booklets and their Labels
Select ...– Number of test booklets– Booklet labels
Select “OK”
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Select Number of Test Languages
Select ...– Number of test languages– Change language labels
Select “OK”
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Project Initialization Report
Data Management Seminar, 8-11th July 2008, Hamburg
Select Access databaseThe import process is performed automatically
42
Import School Sampling Files
Navigate to the folder that contains the School Sampling File
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Identify Participating Schools
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Identify Participating Schools
There are 4 possibilities:– “Sampled School”– “First Replacement School”– “Second Replacement School”– “None of these schools…”
Data Management Seminar, 8-11th July 2008, Hamburg
Identify Participating Schools
Specify the reason if sampled school does not participate:
– school refused to participate – school has been closed – school does not have tested
grade – school has excluded students
only– Other reason
45
Note: Do NOT replace schools that…
– have been closed
– do not have tested grade
– have excluded students only
Data Management Seminar, 8-11th July 2008, Hamburg
Navigate with the arrow keysMust be done for all sampled schools!Select “Close”
Identify Participating Schools
Specify the reason if sampled school does not participate:
– school refused to participate – school has been closed – school does not have tested
grade – school has excluded students
only – Other reason
46
Data Management Seminar, 8-11th July 2008, Hamburg47
Prepare the Class Listing Forms
Select “Forms and Labels” in the “Schools” menuSelect all schools, or only those selected in the “School List View”Select “Class Listing Form”Select “To Printer”, or “Save to PDF” to viewSelect “Output”
“Schools” Menu
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Sidebar: WinW3S List View
Select „Schools“ in the Tree View
Select schools in the List View by using the SHIFT or CTRL key
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Sidebar: WinW3S Tree View
Select single school from the Tree View
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Prepare the Class Listing Forms
Select “Forms and Labels” in the “Schools” menuSelect all schools, or only those selected in the “School List View”Select “Class Listing Form”Select “Save to PDF” to viewSelect “Output”
“Schools” Menu
Send the “Class Listing Forms” to all participating schools!
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Thank you!Thank you!
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Hands-On Training
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TrackingSchoolsTrackingSchools
Hands-On Training
At the National Center:At the National Center:
Create a new project in the following folder:D:\Seminar_Examples\1_Work_WinW3S
Identify the sampled schools...– by importing the School Sampling files
D:\Seminar_Examples\1_Work_WinW3S\School_ Sampling_Files
Identify the participating schools1001 & 2002
Prepare the Class Listing Forms for all participating schoolsSend the Class Listing Forms to the schools
20 min
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