Data Integration and Consolidation. Create Folder at Drive C: Name of folders to be created:...

Data Integrationand

Consolidation

Create Folder at Drive C:

Name of folders to be created:• BMS-ALLOTMENT• BMS-UTILIZATION• BMS-PRIORYEARS• BMSAllData

C:\BMS-ALLOTMENTC:\BMS-UTILIZATIONC:\BMS-PRIORYEARSC:\BMSAllData

Exporting and keeping of Excel Files from each

Implementing Unit BMS

C:\BMS-PRIORYEARSC:\BMS-UTILIZATION

C:\BMSAllData

C:\BMS-ALLOTMENT

Step 1

Step 2

Step 3

Export data to Excel.

Step 4

Utilizations

Allotments

Prior Year’s

SAVE AS to C:\BMS-UTILIZATION folder.Filename: Name of Division/School

SAVE AS to C:\BMS-ALLOTMENT folder.Filename: Name of Division/School

SAVE AS to C:\BMS-PRIORYEARS folder.Filename: Name of Division/School

Exported Excel FilesSaved at C:\BMS-UTILIZATION folder

Names of implementing units

including the division office proper

Exported Excel FilesSaved at C:\BMS-ALLOTMENT folder

Names of implementing units

including the division office proper

Exported Excel FilesSaved at C:\BMS-PRIORYEARS folder

Names of implementing units

including the division office proper

Integration of Excel Files

C:\BMSAllData

Utilizations Allotments Prior Years

Three (3) Excel FilesIntegrator of all BMS excel files

Filenames:

Integrate data fromC:\BMS-UTILIZATION folder

1. Open this excel file: Integrator – BMS-UTILIZATION

Click this button.

Integrate data fromC:\BMS-UTILIZATION folder

Output:

Delete column A

Integrate data fromC:\BMS-UTILIZATION folder

Output:

Insert row at first row (A1)

If you noticed, there is no heading. The next step is to copy the heading from one of exported excel files (C:\

BMS-UTILIZATION folder).

Integrate data fromC:\BMS-UTILIZATION folder

Output:

Copy columns A1:T1 from one exported excel file and Paste here at A1

Format Column/Cells to Text Format

1. SelectColumn

SAVE TOC:\BMSAllData folder

Output:

Save As to C:\BMSAllData folder. Use exactly this filename: tempTable

Integrate data fromC:\BMS-ALLOTMENT folder

1. Open this excel file: Integrator – BMS-ALLOTMENT

Click this button.

Integrate data fromC:\BMS-ALLOTMENT folder

Output:

Delete column A

Integrate data fromC:\BMS-ALLOTMENT folder

Output:

Insert row at first row (A1)

If you noticed, there is no heading.The next step is to copy the heading from one of exported excel files (C:\

BMS-ALLOTMENT folder).

Integrate data fromC:\BMS-ALLOTMENT folder

Output:

Insert row at first row (A1)

Integrate data fromC:\BMS-ALLOTMENT folder

Output:

Copy columns A1:X1 from one exported excel file and Paste here at A1

Format Column/Cells to Text Format

1. SelectColumn

SAVE TOC:\BMSAllData folder

Output:

Save As to C:\BMSAllData folder.Use exactly this filename: tblAllRAODataAnnexA1

Integrate data fromC:\BMS-PRIORYEARS folder

1. Open this excel file: Integrator – BMS-PRIORYEARS

Click this button.

Integrate data fromC:\BMS-PRIORYEARS folder

Output:

Delete column A

Integrate data fromC:\BMS-PRIORYEARS folder

Output:The next step is to copy heading from

one of exported excel files from (C:\BMS-PRIORYEARS folder).

Insert row at first row (A1)

Integrate data fromC:\BMS-PRIORYEARS folder

Output:

Insert row at first row (A1)

Integrate data fromC:\BMS-PRIORYEARS folder

Output:

Paste heading here at A1

SAVE TOC:\BMSAllData folder

Output:

Save As to C:\BMSAllData folder.Use exactly this filename:

PriorYearObligation

Contents ofC:\BMSAllData folder

1. tblAllRAODataAnnexA12. tempTable3. PriorYearObligation

CONSOLIDATEDATA

Consolidate Data

1. Open this Access file: Consolidator Access File

Preview/Print Reports

Thank you!