D ROPOUT C ALCULATIONS March 2012. O VERVIEW Review of Annual Dropout Rates Review of Cohort Dropout...

DROPOUT CALCULATIONS

March 2012

OVERVIEW

ANNUAL DROPOUTSSummer Dropouts

Students that finish one school year and fail to return for the next school year by Oct 1st

Term DropoutsStudents that stop attending school

during the school year and fail to return to school before Oct 1st

SUMMER DROPOUTSEOY SRC 2009-2010

Active record, non-graduate

Fall SRC 2010-2011No active/inactive records from any

LEAN records with a W0xx, W4xx, W8xx,

or W9xx Exit Code

SUMMER DROPOUTS – CONTINUEDEOY SRC 2010-2011

No active/inactive records from any LEAEntry Date prior to Oct 1st

No N records with a W3xx, W5xx, W6xx, or W7xx Exit CodeExit/Withdrawal Code prior to Oct 1st

This student is a DROPOUT for 2010-2011

SUMMER DROPOUTS

SUMMER DROPOUTS – LONG TERM ABSENCE

TERM DROPOUT

2009-2010 EOY SRCActive Students and LTAs

2010-2011 Fall SRCSummer Dropouts

2010-2011 EOY SRCSummer Dropouts, LTA returnersPool of W8s

2011-2012 Fall SRCTerm Dropout returners

2010-2011 EVENT DROPOUT RATE–

DATA REQUIREMENTS

COHORT DATA

BUILDING A LONGITUDINAL DATA SET

SRC TableSRC TableRaw SRC data - multiple records for every STI

Cohort Cohort TableTableOne record for each STI displaying the latest information on the student

Cohort Cohort Snapshot Snapshot TableTableA snapshot of the Cohort Table on a particular day

FGI & OGR cohorts are assigned during this process

The snapshot “date” is the day before the first day of school (created after all EOY and Summer SRC data are verified but before the next FALL SRC)

Virginia Virginia On-Time Grad On-Time Grad Rate & Rate & Cohort Cohort Dropout RateDropout Rate

Federal Federal GraduatioGraduation n IndicatorIndicator

GraduatioGraduation n CompletioCompletion Indexn Index

Each blue summary table includes data for the subgroups and an “as of date”

“the movie”

“the movie poster”

COHORT DATA – CONTINUED Dropouts include any student whose latest status is “Dropout”

Dropouts include any student whose latest status is “Unconfirmed”Transferred to another LEA but is

assigned a new STIReported transferred to another LEA

but discontinued public schooling instead

Fall, Spring, EOY SRC 2007-2008First-Time Ninth GradersActive/Inactive records

All records between Fall SRC 2007-2008 through Summer SRC 2010-2011Last record has a W0xx, W1xx,

W2xx, W4xx, or W8xx Exit Code

2011 COHORT DROPOUT RATE– DATA REQUIREMENTS

SCENARIO #1Sally is part of the 2011 OGR Cohort. She dropped out of school in May of 2009. In February 2011, she returned to school and earned a GED in June of 2011.

On which reports is Sally a dropout?2008-2009 Annual Dropout2009-2010 Annual Dropout

SCENARIO #2John is part of the 2011 OGR Cohort. He dropped out of school in May of 2009.

On which reports is John a dropout?2008-2009 Annual Dropout2011 Cohort Dropout

SCENARIO #3Ryan is part of the 2011 OGR Cohort. He dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish his classes for a standard diploma.

On which reports is Ryan a dropout?2011 Cohort Report

SCENARIO #4

DATA CORRECTIONS

DATA CORRECTIONS – CONTINUEDSTI Merges

Corrects Annual Dropouts until the Final Dropout process is run

Corrects all Cohort data

OFFICE OF EDUCATIONAL INFORMATION MANAGEMENTDirectorBethann Canada

ManagerSusan Williams

SpecialistsVickie McCraryCarol Wells-Bazzichi

Contact InformationPhone: (804) 225-2099

Email: ResultsHelp@doe.virginia.govFirst.Last@doe.virginia.gov

QUESTIONS