Cristina Dominguez JAGSYNC TRAINING Student Activities ... · News Get on your members feed Photos...

JAGSYNC TRAININGCristina Dominguez

Student Activities Coordinator

HOW DO I LOGIN TO JAGSYNC?Login to JagWire with your username and password.The JagSync link is located under “Get Involved” and “Student Life”

HOW DO I LOGIN TO JAGSYNC?If you ever end up on this page, just click “sign in with Campus ID” and it will automatically log you in, or you will just sign in with your Jagwire login again.

HOMEPAGE OVERVIEW Every homepage feed will be different depending

on the pages people follow Things to know:

Featured Portals Bookmarks Promotions News Feed Events Service Opportunities – moving soon

EVENTS CALENDAR Same calendar that is on the JagWire

homepage You can see all the A&M-SA “Community”

events that have been entered and approved in JagSync

Can view as calendar and list Can use search bar to find events

EVENTS CALENDARFor more information about EVENTS, click on the event for details.

For all information, click “See Full Details”

EVENTS CALENDARFor more information about EVENTS, click on the event for details.

For all information, click “See Full Details”

EVENTS CALENDAR

Leave comments/ask questions about the event!

Share with your friends or members of your organization

RSVP to event!

ORGANIZATION PROFILETwo Views: 1. Feed

• Events2. Profile

• Welcome Message

• Description

ORGANIZATION PROFILE

Two Views: 1. Feed

• Events2. Profile

• Welcome Message

• Description

WHY DO I WANT TO CREATE AN EVENT IN JAGSYNC?For events on campusRoom Reservations Fundraiser request To promote your event, receive RSVP’s, etc. To track participation

For events off campus To track participation

When your organization will be traveling Travel paperwork

HOW DO I CREATE AN EVENT?This option is only for administrators of a portalOnly certain officers/members have this optionFrom the portal home screen, click “Events”.

• Click the GREEN “Create an Event” button• Answer all questions associated with the event.

HOW DO I CREATE AN EVENT?

CREATING AN EVENT: PAGE 1 (DETAILS)Required Fields:Event NameMake it something fun & catchy!

CategoryDescription This will be visible to the audience once it’s approved. Can insert image of flyer in description

When and Where Location – In this, you may write your ideal location for the event, but I will

change it once you have a location reserved

CREATING AN EVENT: PAGE 1 (DETAILS)Highly Recommend: Upload a picture for your event! Think of it as an “icon”. You can do this easily on Canva. RSVP OptionsWho Can See ThisPublic – ALWAYS CHOOSE THIS if you want it to show up on the JagWire

calendarOrganization - Visible only to people in this portal (internal events)

Portal Sharing – CLICK THIS if you want it shown on the JagSyncand JagWire calendars

EXAMPLE'S OF A GOOD EVENT DETAILS AND PICTURES

CREATING AN EVENT: PAGE 2 (BASICS)

Event form is “logic” based. Your selection on this page will determine the pages that follow.

CREATING AN EVENT: CAMPUS ACTIVITIES BOARD SUPPLY CHECK OUT

Request supplies from Campus Activities Board (CAB) when submitting Event Request. • CAB only supplies equipment, NOT materials

MUST FOLLOW INSTRUCTIONS ON NEXT PAGE!

MUST COPY AND PASTE EMAIL OR CAB WILL NOT BE NOTIFIED OF YOUR REQUEST. Student Activities nor CAB will be held responsible for the form not being filled out correctly.

CREATING AN EVENT: ADVISOR APPROVAL

Advisor email must be correct @tamusa.edu email.

Look them up in directory if unsure.

TRACKING INVOLVEMENT IN YOUR ORGANIZATION: CHECKING PARTICIPANTS IN AT EVENTS

Administrators/Officers with the “Events” permission are allowed to do this1. Create your event in JagSync2. After your event has been approved, select the Participation tab from the right-hand

toolbar.

TRACKING INVOLVEMENT IN YOUR ORGANIZATION: CHECKING PARTICIPANTS IN AT EVENTS

4. Choose the users who should receive participation.• Can search in your organization• All portals• Or the FULL COMMUNITY (recommended)

3. Select Add Participants in the top right of the page.

*Tips when searching: system doesn’t always recognize first names. Try using last names.

TRACKING INVOLVEMENT IN YOUR ORGANIZATION: CHECKING PARTICIPANTS IN AT EVENTS

5. Give the participants the correct amount of hours for credit6. Choose the status of the participant7. Save

TRACKING INVOLVEMENT IN YOUR ORGANIZATION: CHECKING PARTICIPANTS IN AT EVENTS

• Great for record keeping and holding other accountable• Tracking organization involvement

GIVING PERMISSIONS TO OFFICERSUse the People tab to manage your organization roster.

Select a person, give them a title, and then select what you would like them to have permission to EDIT or CREATE.

JOIN OPTIONSAdministrators can select specific join options for your page.

JOIN OPTIONS

Select the one best for your organization

ALL THINGS JAGSYNCOther things you can do in JagSync: FilesKeep your organization documents in one place. Don’t worry about having to transition documents. Create a folder for all officers

FormsNewsGet on your members feed

PhotosDiscussionsMessagingPolls

Bookmarks The top five bookmarks will be displayed on your portal

homepage.

To-Do’sACCOUNTABILITY!!

TreasuryOn campus account information Fund requests

VideosWebsite FREE WEBSITE!

https://help.orgsync.com

THERE’S AN APP FOR THAT!Or bookmark the web browser page!

NOW THAT YOU ARE A JAGSYNCEXPERT...

COMING SOONSPRING 2018JAGSYNC 2.0

QUESTIONS?Cristina DominguezStudent Activities CoordinatorCentral Academic Building (CAB), Suite 103210-784-1388Cristina.Dominguez@tamusa.edu

Student Activities OfficeCentral Academic Building (CAB), Suite 103210-784-1329studentlife@tamusa.edu