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Credit When It’s Due: Final Report
www.asa.mnscu.edu/transfer/cwid
PRESENTED BY:
ROCHELLE AMENT: CREDIT WHEN IT ’S DUE PROJECT MANAGER
LAURA GRIFFIN: CREDIT WHEN IT ’S DUE REVERSE TRANSFER SPECIALIST
What is Credit When It’s Due?
$500,000 Lumina funded grant aimed at increasing degree completion rates for early transfer students ◦ Awarded October 2012◦ Concludes July 1, 2015
Initial candidate pool includes students who earned a minimum of 12 credits at a MnSCU college before transferring to a MnSCU university during fall 2008-2012◦ Approximately 11,600 students
Additional candidate pool of students who transferred to the University of Minnesota – Twin Cities with the MnTC complete◦ Approximately 450 students
Degree Audit
Process
Transferred between fall 2008-2012◦ 11,535 students
System level degree audit◦ Conducted between May 2013 and April 2015◦ College AA audit analyzed against university MnTC audit
Pre-analyzed lists of eligible students sent to institutions◦ 1st priority – community colleges◦ 2nd priority – universities
Group Institutions Completion Date Results Deadline
Group #1682 audits MState, Saint Paul College July 31, 2013 September 30, 2013
Group #21,732 audits
Community College to Metro State; Technical College to University September 16, 2013 December 31, 2013
Group #32,835 audits
ARCC, Century, Hibbing, IHCC, Mn West, Normandale, NHCC, NCTC, Ridgewater, Riverland, STCC December 16, 2013 February 28, 2014
Group #41,228 audits
Central Lakes, Fond du Lac, Itasca, Mesabi, LSC, RCTC, Rainy River January 28, 2014 March 31, 2014
Group #5585 audits ATCC, MCTC, SCC, Vermilion February 11, 2014 April 30, 2014
Group #61,096 audits Multiple Institutions April 4, 2014 June 30, 2014
Group #73,381 audits Fall 2012 (Cohort #2) November 2014 March 2, 2015
Group #8242 audits Recycled students March 10, 2015 April 13, 2015
Group #9452 letters sent University of Minnesota January 31, 2014 January 31, 2014
Audit Timeline
Pre-Analyzed
Lists
Eligible: ALL degree requirements satisfied◦ Action steps: articulate, communicate, confer, report
Decision: MnTC complete; additional degree requirements incomplete (community college)◦ Common additional degree requirements: Health, PE, FYE◦ Action steps: campus conversation, articulate,
communicate, confer, report◦ Decision students rejected by community colleges were
sent to university for AA degree conferral
Results Summary by College
1,157 degrees awarded by colleges
Institution Degrees Conferred Institution Degrees Conferred
Anoka Ramsey CC 167 MN West CTC 31
Rochester CTC 135 Lake Superior College 26
Normandale CC 111 Inver Hills CC 23
MN State CTC 109 Minneapolis CTC 9
Riverland CC 97 Central Lakes College 8
Century College 75 Mesabi Range College 8
South Central College* 71 Itasca CC 6
Fond du Lac Tribal CC* 62 Northland CTC 5
Ridgewater College 54 Vermilion CC 3
St. Cloud TCC 52 Alexandria TCC 2
Saint Paul College 51 Hibbing CC 2
North Hennepin CC 48 Rainy River CC 2
Institution Degrees Conferred
Minnesota State University Mankato 159
Bemidji State University 30
Winona State University 4
St. Cloud State University 1
Minnesota State University Moorhead 0
Southwest Minnesota State University 0
Results Summary
by University
194 degrees awarded by universities
Institution Contacts Degrees Conferred
Anoka Ramsey CC 4 3Bemidji State University 1 1
Central Lakes College 1 0Century College 6 4
Inver Hills CC 3 0MN State University Mankato 1 0
Minneapolis CTC 7 0MN West CTC 1 1MN State CTC 1 1
North Hennepin CC 2 0Normandale CC 18 7Rochester CTC 2 0
Ridgewater College 1 1Southwest MN State
University 1 0
St. Cloud State University 2 1Saint Paul College 1 1
Unknown 6 0
Results Summary from Collaboration
with University of Minnesota
20 degrees awarded by colleges
Project Summary
Audits Reviewed: 11,535
Eligible (per system audit): 3,460◦ 30% of universe degree eligible per system level audit
◦ 2,855 at colleges (83%)◦ 605 at universities (17%)
Degrees Conferred (to date): 1,371◦ 12% of universe earned degree◦ 40% of eligible students earned degree
Degree Conferral Factors
Additional degree requirements◦ Colleges without any additional AA degree requirements - 25.5% eligible◦ Colleges with one additional degree requirement - 19.4% eligible◦ Colleges with two additional degree requirements - 17.1% eligible◦ Colleges with three or more additional degree requirements - 3.1% eligible
Method of consent◦ Opt In Communication - 51% response/conferral rate (very good)◦ Opt Out Communication - 97% response/conferral rate
Method of consent-after FERPA re-interpretation◦ Eligible students contacted by system office (2 exceptions)
◦ 2 letters via USPS, 4 emails and 1 phone call◦ 47% consent rate◦ Consenting students sent to institutions for degree conferral
Decision to contact eligible students◦ Some universities opted not to contact currently enrolled students
Transferology Course Import
◦ Launched July 2014◦ Allows students to track progress toward MnTC completion
MnTC Completion Project: eServices
MnTC Completion Project: eTranscript
◦ Launched October 2014◦ Allows institutions to automatically identify and post MnTC complete notation to student transcripts
◦ On-going process run each semester to sustain reverse transfer efforts after grant conclusion
MnTC Transcript Notation
MnTC Certifications Institution Certifications Institution Certifications
Alexandria TCC 11 Pine TCC 0
Anoka Ramsey CC 277 Rainy River CC 3
Central Lakes College 53 Ridgewater College 90
Century College 169 Riverland CC 44
Dakota County TC 2 Rochester CTC 125
Fond du Lac Tribal CC 34 Saint Paul College 50
Hennepin TC 11 MN State Southeast TC 31
Hibbing CC 27 South Central College 24
Inver Hills CC 114 St. Cloud TCC 62
Itasca CC 47 Vermilion CC 9
Lake Superior College 96 Bemidji State University 778
Mesabi Range College 33 Metropolitan State University 449
Minneapolis CTC 140 Minnesota State University Mankato 3,406
Minnesota State CTC 64 Minnesota State University Moorhead 718
MN West CTC 6 Southwest Minnesota State University 451
Normandale CC 505 St. Cloud State University 2,480
North Hennepin CC 44 Winona State University 1,083
Northland CTC 91 Total 11,527
Electronic Release of Records Consent Project
◦ Electronic release of records consent obtained via eServices
◦ Scheduled to launch early June 2015
◦ Identification process included students who had:◦ MnTC certified via eTranscript process◦ Earned at least 12 credits from a community college◦ Earned at least 60 cumulative credits ◦ Not earned an AA degree or higher
◦ Automated dashboard action item
◦ Consenting students audited and sent to institutions for verification
◦ Degree conferral consent (optional) will be the responsibility of institutions
Electronic Consent Action Item
Pilot Sustainability Cohort Summary
Identification of 816 students who:• Were currently enrolled• Received the MnTC complete notation (via eTranscript process)• Earned at least 12 credits from a community college• Earned at least 60 cumulative credits• Had not earned an AA degree or higher
Consent for release of records:• Eligible students contacted by system office (2 exceptions)• 1 letter via USPS and 2 emails
• 177 provided consent (21%)
Degrees awarded:• 45 degrees awarded• 41 students are pending degree conferral
Reverse Transfer
Sustainability
System Level (each semester)
1. Identify students who are/have:• Currently enrolled• MnTC complete notation (via eTranscript process)• Earned at least 12 credits from a community
college• Earned at least 60 cumulative credits• Not earned an AA degree or higher
2. Obtain release of records consent (via eServices)
Campus Level (each semester)
3. Articulate coursework and verify degree eligibility
4. Award degree and communicate with student
Questions?Please contact us with additional questions, concerns and recommendations at:
Rochelle Ament Laura Griffin
Credit When It’s Due Project Manager Reverse Transfer Specialist
rochelle.ament@so.mnscu.edu laura.griffin@so.mnscu.edu
Credit When It’s Due: Reverse TransferA Minnesota State Colleges and Universities project funded by
the Lumina Foundation
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