Creating a new Database

Creating a new Database• Open Microsoft Access– Start Programs Microsoft

Office -> Microsoft Office Access

• Click on Blank Database

• Click the yellow folder and put it into your R002 folder

• Give it a relevant name

• Click the Create button

Next

Customers

Importing Data• You will need to import data into your

database.

1. Click on ‘External Data’ and import from a ‘Text File’

2. Find the Customer data (In the shared area)

1. Student on EGA/ICT/Subject Resources/Year 10/R002/Assignment/MStreamIT files/customers

3. click Next4. Select the ‘Delimited’ option and click

next5. Select Comma, and tick ‘First Row

Contains Field Names’6. Click Finish!

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Adding/Editing/Deleting Data

• To add data, scroll to the bottom of the table. You will find a blank row starting with (New). Leave the (New) column and you can start to enter your data

• To edit data, just find what you need to change in the table. You can simply change anything you need to. – If you can’t find it you could

filter your data to help.

• To delete data, right click on the square and click Delete Record. Be careful as you can not undo!

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Adding, editing and Deleting

• Task A: The details that need to be updated in the database are:– Kudwick Bosko has moved abroad and has asked to cancel his

monthly membership.– Rebecca Jackson has moved to: 29 Chester Road, Fleetwood,

Blackpool, FY7 9PP.– Miss Phoebe Jacques, has just registered for the monthly subscription

option. She lives at 9 Blackberry Close, Yate, South Gloucestershire, BS37 8YA. The certificate age block she has selected is ‘PG’.

•Task B (complete only if you have finished this task):Miss Jacques needs to be sent her new membership details. Create an address label so that the registration documents and membership details can be sent to her.

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Filters

• To find one record in your database you will need to apply a filter.

• Click on the column that you wish to filter, then click the filter button

• You can now select data that you require

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Address Labels

• Click Create and choose Labels

• Choose the label size, then font style

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Address Labels• Now you will need to set the layout of your label. Think

about how labels are laid out on letters.– (Note: Don’t forget to add spaces)

• Click Finish when you’re done

– Examples of address labelsare below

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Task 4: Finding Information

• Adam would like to send some publicity information to all ‘Stream-as-you-go’ members who registered before April 2012.– Provide a list of contact details of customers who

should receive this information,– Sort this information in alphabetical order of last

name. – Provide evidence of how you produced your

outcome.

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Finding information (Queries)

• To find information in a database you need to perform a database query– Make sure you have the table closed.– Go to Create and select Query Design

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Finding information (Queries)

• Choose the table you need.

• Then you need to choose the fields that you need.– You should only get

the fields/data that you need

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Sorting and Criteria

• At the bottom you can set the criteria for any field. You need to add criteria to the criteria row. You can also choose a field to sort by.

• Examples of criteria:To find only female = “female”

To find people under 16 < 16

To find birthdays after 1st Jan 2000 > #01/01/2000#

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Finding information (Queries)

• Then add the criteria you want to match

• Once finished click on the Run button to see the results

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