CPG 4331 Class Agenda Word Getting Started Editing Documents Changing Views in Documents Format...

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Class Agenda

Word Getting Started Editing Documents Changing Views in Documents Format Text / Format Documents Work With Tables Work With Graphics

Worksheet #3

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Getting Started in Word

WizardsFile / New / Choose! (B16-B17)Office AssistantHelp Help WindowPage A14-A15

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Getting Started in Word(continued)

ToolbarsDisplay or Hide a Toolbar

View / Toolbars / click

Status Bar (bottom)Reference : Word A-6 A-7

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Getting Started in Word (continued)

ButtonsAdd Button to Toolbar:

Click on the “more buttons” button beside the toolbar that contains the button you want to see

Select the button if it is listed on the drop-down menu or click on “add or remove buttons”

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Edit Documents

Move or copy textDrag & Drop / Copy / PastePages B6-B9

Undo changes

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Edit Documents

Insert symbols Word / Insert / Symbol / Apply

Count words in a documentTools / Word Count

ß µ ® ½

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Edit Documents(continued)

Check spelling & grammarTools / Spelling (button)Pages B12-B13

Use thesaurusTools / Language / Thesaurus

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Change Views in a Document

Change the document view View/ ButtonsNormal / Web / Print Layout /

OutlineZoom in or out

Use zoom drop-down menu

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Format Text(see Pages C2-17)Change Appearance of Text

Change Font / Size of Text using drop down menus

Colour or Highlight Text

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Format Text (continued)

Bold, Italic or Underline

Copy Formatting

B I U

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Format Text (continued)

Subscript & SuperscriptGo to “Format”.Select “Font”.Click beside either “Superscript” or

“Subscript” (a checkmark indicates the selection is active).

OR- Expand your formatting toolbar and

add the buttons for superscript and subscript.

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Format Documents(see Pages D2 - D17)

Change Margins File / Page Setup / Margins

Centre Text on a Page (vertical) File / Page Setup / Layout

Change Page Orientation File / Page Setup / Paper Size

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Format Documents(continued)

Add Page Numbers Insert / Page Numbers

Add a Header or Footer View / Header & Footer

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Format Documents(continued)

Insert a Page or Section Break Insert / Break Pages Word D4 – D5

Create Newspaper Columns Select text / Column button / Select number

of columns Pages Word D14 - D15

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Format Documents(continued)

Borders: Text & Paragraph Go to “Format”. Select “Borders & Shading”. Click on the “Borders” tab. Click on a type of border (e.g. Box) Click on a line style. Select the border colour. Select the width of the border line. Select whether you want it to apply to the paragraph or the

text. Click on “Options” (for paragraph borders only) to alter the

distance of the border from the text.

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Format Documents(continued)

Page Borders Go to “Format”. Select “Borders & Shading”. Click on the “Page Border” tab. Click on a type of border. Click on a line style. Customize the border using the “Color”, “Width”, and “Art”

drop-down menus. Select which part of the document you want the border to

apply to (e.g. whole document). Click on “Options” to alter the margins.

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Format Documents(continued)

Table of ContentsStep 1:

Type the headings or sub-titles for your document.

Go to “Format”.Select “Style”.Select “Heading 1”.Click on “Apply”.

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Format Documents(continued)

Table of ContentsStep 2:

Place the cursor where you want the Table of Contents to appear.

Go to “Insert”.Select “Index & Tables”.Select “Table of Contents” tab.Click “OK”.

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Format Documents(continued)

Table of Contents To update the table of contents after making

changes to the document: Right click on the table of contents.Select “Update field”.Select “Update entire table”.

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Work With Tables

Create a Table Table / Insert / Table Page Word C -11

Change Column Width or Row Height Must be in Print or Web layout view Position mouse over row/column

edge & drag into new position

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Work With Tables(continued)

Add or Delete a Row or Column Table / Insert or Delete / pick row or column

Move, Resize or Delete a Table Move = find crosshairs on upper right hand

& drag into place Resize = grab corner and pull to new size Delete = Table / Delete / Table

Change Table Borders Add Shading or Colour to Cells

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Work With Tables(continued)

Change Text Position in Cells Type Text / Right click / cell alignment / pick

Format Table Table / Table AutoFormat Bottom Bottom Bottom

Middle Middle Middle

Top Top Top

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Work With Graphics

Add an AutoShape Drawing toolbar / AutoShapes

Add Clip Art Insert / Picture / Clip Art Pages Word D16 – D17

Add a Text Effect Format / Font / Effects & WordArt

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Hyperlinks

Hyperlinks are clickable text on your web page that, when clicked, take you to another page

The hyperlink can be to a different website or just another web page on your site

In Word, if you type a web site address starting with http:// , Word will automatically turn it into a hyperlink for you

http://biochem.senecac.on.ca Reference: Integration A2 – A3

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Hyperlinks

Rather than having a web site address (URL) in your document, you might want to have clickable text

E.g. Click here to visit the Bio/Chem website Type the text you want to have a link, select it,

then click on the hyperlink button (or right click and select hyperlink)

Type in your URL (starting with http:// ) or file name (for another page on your site) where it asks for Web Page name

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E-mail Links

You can create a hyperlink that, when clicked, allows a person viewing your web page to send you e-mail

Use the hyperlink button, and click on E-mail address (in the left hand panel)

Type in the e-mail address in the appropriate box