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COVID-19 UpdateJuly 22, 2020
A community of learners improving our world
Presentation Format• Zoom webinar format
• All lines are muted and chat function is disabled
• Questions submitted in advanced will be answered throughout presentation
Any questions submitted through the Q&A function
will be answered at the end of the presentation
This session is being recorded and will be available on the
COVID-19 website
Agenda
• Opening Remarks - President Scott Olson
• Introduction – Provost Darrell Newton
• COVID-19 Planning Overview – Vice President Scott Ellinghuysen
• Fall Classroom Instruction – Associate Vice President Ken Janz
• Back to Campus – Vice President Denise McDowell
• Testing, Isolation and Contact Tracing – Health Service Director Connie Kamara
• Education and Health Promotion – Associate Vice President Ted Reilly
• Residence Life and Food Service – Res Life Director Paula Scheevel
• Athletics – Athletic Director Eric Schoh
• Communications – Interim Vice President Andrea Northam
Opening Remarks - President Olson
• Masks, Masks, Masks
• Introduction – Provost Dr. Darrell Newton
COVID-19 Planning Groups
Fall Classroom Instruction Options Action Group
Guiding Principles
• Guiding principles for the Fall Classroom Instruction Options Action Group:
• protect community health,• be fiscally responsible,• deliver meaningful student experiences, and• provide high-quality instruction.
Fall Instruction - Campus Updates
• May 13, 2020 – Group Formed / Initial Planning• June 3, 2020 – Moving Forward with Scenario B• July 22, 2020 – On Campus Instruction Guidance• August 5, 2020 – Refinement of Guidance• August 19, 2020 - Refinement of Guidance
Library
Laptop Distributions
HERS – Athletic Training Lab
Social distancing plans in place, traffic flow to support social distancing, masks, cleaning plans in place, etc.
The Instructor has worked extensively on the health and safety of the lab participants.
Two week course in IWC 145 for Athletic Training graduate students
In-person Class Meeting Plans
• Faculty workgroup generated ideas for syllabus language and shared templates• TLT developed these into templates, which will be available for email distribution as well as
integration into Brightspace courses and course Teams sites• Working with faculty 1:1 to identify course-specific methods for:
• Providing remote access to students• Managing in-person activities while maintaining social distance• Accomplishing specific cleaning and space prep needs• Meeting with students outside of the classroom
• Documenting all course-specific methods for all fall courses in a shared SharePoint list
Instructor Guides and Templates
Find guides, templates, and other resources on the learn.winona.edu wiki
Add Content to Brightspace Easily
Add content pages and templates to your Brightspace courses from our COVID Learning Object Repository
Guidance Around Student and Faculty
Interactions
https://learn.winona.edu/Manage_class-related_in-person_interactions
Tracking Instructional Plans and Needs
• TLT is using a SharePoint list to track interactions with instructors of 1800+ sections
• Documenting fall plans (e.g., remote access to in-person meetings)
ClassroomCapacity and Delivery Methods
This Photo by Unknown Author is licensed under CC BY
Reporting Tools
• Course Delivery by College, Subject, Course (Power BI): https://reportsrv5.winona.edu/reports/powerbi/WSU%20Databook/Course%20Delivery?rs:embed=true
• Course Scheduling Weekly View (Reporting Services):https://reports.winona.edu/ReportServer/Pages/ReportViewer.aspx?%2fGeneral+Reports%2fClass+Schedule+Week+View+COVID
Power BI Reports Developed on Delivery Method
Course Count by Subject (COB)
Course Count by Subject (S&E)
Course Count by Subject (N&HS)
Course Count by Subject (CoE)
Course Count by Subject (LA)
General Education Goal Areas
Examples
PSY 210 Introduction to Psychological Science is currently being offered fully in-person, fully online, and hybrid – all three modes are options
Somsen Hall (Wednesday)
Gildemeister Hall (Wednesday)
Performing Arts Center (Wed & Thurs)
Outdoor Learning
• We recognize that there are many issues (logistical, weather, audio, and accessibility) which do introduce complication into the outdoor learning environment.
• The fall instruction group does recognize these complications; but in a time of COVID, performance classes in areas such as Physical Education and Sport Science (PESS); Recreation, Tourism and Therapeutic Recreation; Theater and Music could benefit from natural fresh air and space of the outdoors.
• The fall instruction group recommends that we support instruction in academic areas in which outdoor learning would be beneficial.
OpenSmartEDU
• The institution takes additional measures to gather and monitor faculty feedback regarding health and safety, online training and instruction, and student success.
Classroom Setup, Cleaning and Traffic Flow
(Jim Goblirsch)
ENTER
EXIT
Somsen Hall –Traffic Flow Example
Traffic Flow
Seat SpacingInstructor Zone
Signage
Touchpoints
SanitationSuppliesAdmin Areas
VentilationFacilities Planning
Tania Schmidt has updated ISRS and EMS with new capacities
Instructor’s Area
In lecture-style classrooms with faculty in front, students in seats, and 10 feet or more of physical distance between the instructor and students:• Faculty would not have to wear a mask if they are in the designated instructor area as it
may impede students’ ability to understand across the room/space.To provide additional safety to all involved, two additional measures may be added in these cases if requested:• A face shield• A moveable plexiglass barrier if feasible
Anticipate an email from Ken Graetz regarding these options for lecture-style class meetings.
Informal Learning Spaces
Identification of informal learning spaces
Capacity of informal learning spaces
Guidance around use of informal learning spaces
Signage located in informal learning spaces
Library Study Rooms – Limited Number –
Single Person Only
This Photo by Unknown Author is licensed under CC BY-SA
Faculty Professional Development
• TLT working 1:1 with instructors continuously• Adding self-service documentation continuously to https://learn.winona.edu/Keep_Teaching_Manual• Last three weeks of TLT eClinics and Learn Labs
• June 29th – July 3rd : Planning for fall in-person class meetings• July 6th – July 10th : Planning for fall in-person class meetings• July 13th – July 17th: Prepping your fall online classroom
• TLT online, asynchronous short courses underway• Humanizing Your Online Course (3-weeks)• Online Teaching Bootcamp (4-weeks)• Designing Significant Online Learning Experiences (4-weeks)• Will offer again on August 17th
Humanize Your Course
Questions!
Question
Can students with immune compromising conditions (or family members with conditions) opt out of the in-person portion of hybrid classes like labs? Will an online alternative be available for them?
Faculty have been excellent about thinking of ways to make this work. This will depend on some degree on your course and major. We encourage you to work with your advisor to explore your options.
Question
Regarding hybrid classes, will there be a policy on leniency and/or alternative assignments provided for students who are either at risk or simply uncomfortable reentering the face-to-face classroom setting, or is this left to the discretion of the professors?
There is no change in policy, it is the discretion of the faculty member. Faculty in many cases are very flexible; however, communication on all sides will be key. With that said, many precautions are being taken related to classroom capacity, PPE, traffic flow, and cleaning of classroom spaces.
Contact Health Services if you would like additional guidance about your personal health concerns. Ask-a-Nurse Message Line: 507.457.2292Email: askanurse@winona.edu
Question
What will a lab look like?
There will be many precautions are being taken related to classroom capacity, social distancing, PPE, traffic flow, and cleaning of classroom spaces.
Back to Campus Group - Charge
The workgroup will provide guidance to cabinet around returning employees to campus involved in student support and services in preparation for the fall semester.
COVID Self-Assessment
https://wsu.mn/2YlE4F2 Julie Anderson, Connie Kamara, and Ben Nagel
Signage
Training
Process to Return to Campus
Department Lead submit plan to
Warrior Space Form
VP Approves plan in Warrior Space
Approved Request moves to Back to Campus Log
(McKinstry Log) Facilities Review
Consultation with VP of
Finance Request Shared with
Back To Campus Work Group
Cabinet Reviews and gives final approval
Faculty/Staff notified by
Department Dean or VP of
approval to return
Count on Me Professional Wellness and
Social Responsibility
Department Lead Completes team training
on department return protocols
Department Lead Certifies faculty/staff cleared to
return
Faculty/Staff completes ELM training and reviews Return to Campus Plan; forwards training completion email to supervisor
Use App for Daily Reminder Self Monitoring, Wear Mask,
Wash Hands
HR sends Letter to approved employees that includes link to ELM Training and Return
to Campus Plan
MARCOM Update
Return To Work List
Fall 2020 Classes Begin
Win
ona
Stat
e U
nive
rsity
SW
U
DMC 7/15/2020Updated:7/21/20
Phased Return begins for approved department/
area
Facilities Engages in Conversation with a Department Leads
Reviewing Collected Campus Input
• Who is returning• Individual workstation needs• Common space needs
• Shared equipment• Unique activities• Department planning ideas
(Jim Goblirsch)
Student Activities on Campus and Student Clubs
(George Micalone)
Matrix for Teleworking
(Lori Reed)
Questions!
Question
Will employees be allowed to continue working remotely if they don’t feel comfortable being on campus or are in an immunocompromised group? What if they live with someone who is immunocompromised?
WSU Leadership will determine which positions in their respective department/area will return to work on campus and which positions will work remotely under ad-hoc telework arrangements. An employee in a position identified to return to campus who has concerns based on their own higher risk health condition should contact Human Resources.
Question
I am an incoming freshman this Fall. I was wondering if we are still having Freshman week, and if so what that entails.
No Welcome Week in the traditional sense for students. A Welcome Weekend planning is underway. The Welcome Weekend with model the guidance of the WSU Count On Me Campaign –self-monitoring, social distancing, wearing a mask and appropriate hand hygiene.
Planning for the faculty and staff Welcome Week is moving forward.
Question
Many of our staff and students come from Wisconsin – with a different set of guidance than MN. How will these people know which guidance to follow if say their state or county says stay at home, but they are still expected to return to work?
Question
Should we start buying our own hand sanitizers for the classroom, or will the shipment make it here before classes start? I want to make sure I have enough and to have enough, I’ll have to buy several small bottles since we can’t buy large bottles right now.
WSU will have hand sanitizing stations distributed around campus and throughout buildings. It is also recommended that students and employees bring their own supplies, so you always have sanitizer readily available.
Test, Isolate, Trace Winona State University
July 22, 2020
Members of the Test, Isolate
& Trace Working Group
• Julie Anderson, PhD, RN, Dean, College of Nursing and Health Sciences
• Jeanine E. Gangeness, PhD, Associate Vice President - Rochester, Academic Affairs, Dean for School of Graduate Studies, Professor
• Eric Schoh, Athletic Director
• Paula Scheevel , Director, Housing & Residential Life
• Holly Fratzke, MSN, APRN, CNP, Nurse Practitioner
• Connie Kamara, Director, Health & Wellness Services
Testing
Reduce transmission
Viral /PCR testing
Test kits to be secured via reference lab (WH) and MDH
Eligible candidates for testing – symptomatic, direct contacts
Complicating factorsAsymptomatic individuals (MASKS! 17% chance without 3% with )Imperfect testing Availability of testing
Have a Symptom or contact with known case– Get Tested!
Call your provider/ Students call Ask-A-Nurse
Receive guidance on distinguishing symptoms
Recommendation for testing
Guidance on isolation and next steps
Testing Priorities and Possibilities –Symptomatic & Contact Only –No Group, No Pool, No 2 test Strategy at this time Note – WSU H&WS contracted with WH/Mayo
and Quest. Mayo, Quest and Gunderson do not have capacity.
Reasoning –Mass testing of groups on campus not recommended due to
….limited supply and prolonged processing as well as moment in time and complacency Pool + unknown, diluted.
Recommendation to Test only Symptomatic and Close Contact.
Contact Tracing & Voluntary Self-Reporting
COVID-19 is a Reportable Disease
Positive test is reported to MDH
MDH is the governing authority
MDH decides on contact tracer and works closely with that tracer, county
and institution
Every step is vetted,
recommendations and/or
requirements stipulated by MDH
Disease Case Investigators/Contact TracerProbing questions - “It
sounds like your symptoms developed last Tuesday. It
was raining on Tuesday. Do you remember what you were doing when it was
raining?”
List of contacts for one case of COVID-19 may be three or
30 or more
When contact tracing the investigator does not reveal who the person may have
been exposed to but sometimes it is obvious.
Based on exposure the investigator will tell the
contact that they are required to quarantine for 14
days
Those with symptoms are referred for testing and must isolate for 10 days + 3 fever
free
They discuss contacting work, whether they share a
bathroom and provides guidance and resources
Flexibility for Caseload Changes, Supply Chain Interruptions and Modified Guidelines
Self-Responsibility –for our Community
• Stay home if sick and call Ask-A-Nurse or your provider
• Wash Hand
• Wear Masks
• Avoid Gatherings
• Physical Distancing
Indications or Triggers to Increase or Decrease Activities
Incidence and prevalence
Percentage of positive tests, deaths in community and
surrounding community
Ability to safeguard vulnerable members of
our community and adjacent communities.
Percent of cases linked to known cases
indicating amount of community spread
Capacity for testing, isolation and tracing Hospital capacity
State and Federal guidelines
Level of adaptation of safety protocols
Education and Health Promotion
• Best Practices
• Focus Groups
• Campus Communication
Residence Life and Food Service
• Single rooms
• Staggered move in dates
Residence Life and Food Service
Athletics
• No decision yet
• Updated NCAA guidance
Communications Group
Save the Date!Next COVID-19 All University Update Meeting
Wednesday, August 5 – 2pm
Recommended