Cost Savings through twelve Directors Portal€¦ · Cost Savings through twelve Directors Portal...

TECHNICAL ASPECTS

NO SERVER ENVIRONMENT

NO SERVER ENVIRONMENT

NO SPECIALISTSREDUCTION OF COSTS

NO MAINTENANCE

SECURITY ASPECTS

TIME ASPECTS

Using twelve Directors Portal results in massive time savings:

12

6

5

9

1 hour

6k €

250 pages

7€

175€

ASSUMPTIONS

$$

$

$$

$$$

$

$

$$

$

$$

$$$

$

$

$$

$

$$

$$$

$

$

$$

$

$$

$$$

$

$

$$

$

$$

$$$

$

$

$$

$

$$

$$$

$

$

≈ 4’400 €

≈ 805 €≈ 4’200 € ≈ 600 €

≈ 526 €

$$

$

$$

$$$

$

$

≈ 700 €

$$

$

$$

$$$

$

$

≈ 18 €

≈ 480 €

1

2

3

4

5

6

7

8

1 2

345

67 8

Copyright 2016 by loomion AG, Switzerland. All rights reserved.

FINANCIAL ASPECTS

TESTIMONIALS

TWELVE DIRECTORS PORTALSAVINGS USING TWELVE DIRECTORS PORTAL

Advantages of using twelve Directors Portal in SaaS or “off-premise” mode are:

No server environment required to operate the portal (Opex instead of Capex)

No software licenses required for theservers

No specialists required for operation of infrastructure

Reduction of costs for security measures in-house (firewalls, virus scan, IPS)

No maintenance work required (backup,updates, hotfixes, etc.)

BOARD OFFICE

SECURITY ADVANTAGESTHROUGH:

BOARD OF DIRECTORS MEMBERS

SECURITY ADVANTAGESTHROUGH DAILY USE:

INTERNAL IT TEAM

SECURITY ADVANTAGESTHROUGH DAILY USE:

Using twelve Directors Portal the level of security is greatly enhanced:

Savings for internal audits and litigation cases

Timestamped and useridentified overview of readdocuments

Simplified granting ofpermissions on documentsthrough pre-defineddocument types

Access control for Boarddocuments in the BoardOffice through predefineduser rights

Minimized risk of lost documents

Simplified securityhandling

Intrinsic security measures (automatic logoff, deletion of local database after unsuccessful logonattempts etc.)

Distribution of confidentialinformation exclusively encrypted communication channels

Storage of documents in encrypted databases

BOARD OFFICE BOARD MEMBERS Time saving through daily use: Time saving through daily use:

Central and structured storageof documents using metadata

Full text search for finding ofinformation

Real-time distribution ofmeeting documents

Real-time updates for newversions of documents

Automated notificationregarding new documents

Planning of meetings

Simplification of processesfor circular resolutions and votings

No waiting time for updated information and documents

No handling (archiving, carryingand securing) of physical material

Facilitated communication withBoardmember colleagues and the

Board Office

Consolidation of all meetingdocuments in one central location

Expedited location ofinformation through fulltext search

Ease of participation incircular resolutions and votings

Export of meeting dates to personalcalendars to organise personal

schedules

Concentration of all important meeting information on document dashboard

Committee meetings per year (4 risk + 4 audit + 4 nomination)

Printed copies per committee meeting

Board of Directors meetings per year

Printed copies per Board meeting

Effort for preparing, printing anddistribution of 1 copy

Labor cost per month for oneBoard secretary assistant

1 printed copy contains approx.

Card-board packaging and folder

Per cartridge for 4-color laserprinter

Time effort for preparing, printing and distributing of all copies: approx. 120 h x labor costs per month/160

Paper costs for 30’000 pages

Costs for packaging

Costs for toner for 30’000 pages

Costs for international shipping (27 mailings)

Costs for national shipping (90 mailings)

Depreciation of printer over 3 years

Electricity costs

Ralf Luchsinger, CIOGlarner Kantonalbank Dr. Heiner Zehntner, Corporate Secretary

Endress+Hauser AG

"Glarner Kantonalbank – awarded as "The Digital Bank of Switzerland" – was looking for an ideal solution to complement our "One Device, Anytime, Anywhere with Touch" workplace strategy. Withloomion's twelve Directors Portal, we have found the perfect match."

"Thanks to twelve Directors Portal, the communication with the Board renders to be essentially more simple and more efficient. Meeting invitations and meeting documents are now deliveredquickly and safely. In general, transparency and security have significantly improved."

The handling costs of the individual Board members are not included in this calculation.

TOTAL: 11’800 € PER YEAR