Cooperative and Collaborative Approach to Workplace Safety Lee Anne Jillings Director, Office of...

Cooperative and Collaborative Approach to Workplace Safety

Lee Anne JillingsDirector, Office of Outreach

Services and Alliances, OSHA

AMI International, Meat,Poultry, & Seafood Convention & Exposition

October 30, 2003 McCormick Place Conference Center

Chicago, IL

OSHA’s StrategicManagement Plan, 2003-2008

By 2008, reduce fatality rates 15% and injury/illnessrates 20% through:

• Goal 1 – Reduce occupational hazards through direct intervention

• Goal 2 – Promote safety and health culture through compliance assistance, cooperative programs, and strong leadership

• Goal 3 – Strengthen agency capabilities and infrastructure

Goal 2: Compliance Assistance, Cooperative Programs & Leadership

Promote a safety and health culture through compliance assistance, cooperative programs and strong leadership.

Strategy 2-1: Improve OSHA’s ability to capture opportunitieswhere compliance assistance, leadership,outreach, and cooperative programs will maximizeimpact.

Strategy 2-2: Promote a safety and health culture throughAmerica’s worksites.

Strategy 2-3: Improve the effectiveness of OSHA’s approachesfor promoting safety and health.

OSHA’s Alliance Program

Broadly Written AgreementsEstablished at OSHA’sNational, Regional, Area Officesor by State Plan States

• Goals focus on:– Training and Education– Outreach and Communication– Promoting the National Dialogue

Customized Implementation Teams Two-years, Renewable Quarterly Update Meetings or Conference Calls

Benefits of an Alliance

• Build a cooperative andtrusting relationship withOSHA

• Network with otherorganizations committedto workplace safety and health

• Leverage resources to maximize worker protection

Steps of Forming an Alliance

• Initial meeting between OSHA and organization • Complete Alliance draft• Draft is sent to OSHA’s Executive Staff and

Regional Administrators for review and comment• Comments incorporated into the draft• Draft is sent to the Solicitor of Labor for final

approval • Schedule date for signing the Alliance • Implementation Team meeting

6 11 13 16 2230

41

5665

7480

92

0

10

20

30

40

50

60

70

80

90

Number of Alliances

Oct.'02

Nov. Dec. Jan. Feb. Mar. April May Jun. Jul. Aug. Sept.'03

New OSHA National/Regional/Area Office Alliance Growth Chart

FY '03 YTD (Through 9/30/03)

National Alliances

Signed• The Dow Chemical Alliance Company

• American Biological Safety Association

• Society of the Plastics Industry

• Independent Electrical Contractors

Recent/Upcoming• Board of Certified Safety Professionals

• National Safety Council

• American Heart Association

• Work Zone Coalition for Safety and Health

Alliance Program Example

Airline Industry Alliance Signed November 12, 2002

• Alliance addresses ergonomic issues associated with the handling of passenger checked baggage.

• Promotes communication, outreach, training, education and a national dialogue to reduce ergonomic-related injuries.

Airline Industry Alliance Members

• Continental Airlines

• Delta Air Lines

• JetBlue Airways

• Midwest Express Airlines

• Southwest Airlines

• United Airlines

• US Airways

• Air Canada

• AirTran Airways

• Alaska Airlines

• American Airlines

• American Trans Air

• America West Airlines

• Continental Airlines

• NSC International Air Transport Section

Airline Industry Alliance, Cont.

Industry Apprehension

Some airlines may have feared:

• Alliance will result in more frequent inspections;

• Federal & State OSHA inspectors would use Alliance information and work products inconsistently in the enforcement actions; or

• One size does not fit all: each airline sees their business characteristics as unique

Airline Industry Alliance, Cont.

Traditional OSHA-Industry Perceptions

• Industry personnel may have perceived OSHA as:-non-collaborative-rule focused, not solution-oriented

• During inspections/investigations, boundaries maintained, information flow is restricted

• Inspections may only scratch the surface:-visual observations-written program review

• OSHA personnel not always familiar with industry-specific challenges that influence compliance capabilities

Airline Industry Alliance, Cont.

Planned Approach

• To ensure individual airline Planeside Loading support and continued participation, the Alliance parameters were set:– Specific goals– One-year timeline for completion of work

products

Airline Industry Alliance, Cont.

Airline Participation

• All signatories on the Alliance sent representation to the meetings;

• Meetings were conducted efficiently and at convenient times/locations;

• Open sharing of best practices between airlines to familiarize OSHA with existing efforts;

• Participants were open-minded to recommendations;

• Resulted in immediate changes to and development of resources

Airline Industry Alliance, Cont.

OSHA Participation • OSHA representatives dedicated many hours to

Alliance implementation;

• OSHA representatives were considerate of inherent industry challenges;

• OSHA actively participated at all meetings including hosting airline members at Salt Lake Technical Center and planning and presenting at the VPP Seminar;

• Recommendations for changes were realistic (economically/technologically feasible) and received well by airline representatives

Airline Industry Alliance, Cont.

Success

• Baggage Handling eTool

• VPP Seminar

• Baggage Handling Training Manual

• Safety and Health Topics Page

• NSC Presentation

AMI-OSHA Alliance

• Signed on October 24, 2002.

• Addresses ergonomics in the meat industry by using the collective expertise of AMI’s members to advance a culture of injury and illness prevention and the sharing of best practices and technical knowledge.

• Specific Goals

Training and Education

• Develop and deliver training and education programs on ergonomic issues.

• Cross-train OSHA personnel and industry safety and health practitioners in AMI’s ergonomic best practices or programs.

Outreach & Communication

• Develop and disseminate information and guidance through print and electronic media, particularly the AMI and OSHA web sites.

• Disseminate information and guidance in Spanish and other languages.

• Speak, exhibit, or appear at conferences, local meetings, or other events to promote the effectiveness of the AMI members’ ergonomic programs.

• Promote and encourage the AMI members’ participation in OSHA’s cooperative programs and mentoring among AMI members.

Promoting the National Dialogue on Workplace Safety and Health

• Encourage AMI members to act as industry liaisons and resources for OSHA’s cooperative programs and Compliance Assistance Specialists.

• Share information on best practices of AMI’s

members with others in the industry.

Cooperative and Collaborative Approach to Workplace Safety

Dan McCauslandDirector, Worker Safety and

Human Resources, AMI

AMI International, Meat,Poultry, & Seafood Convention & Exposition

October 30, 2003 McCormick Place Conference Center

Chicago, IL

OSHA-AMI Implementation Team

AMI Members:• Dan McCausland, AMI• Mike Hartley, Smithfield Packing Co.• Regina Barker, Practical Ergonomics• Eric Reynolds, Taylor, an Excel Foods Co.• Tim Newquist, Kraft Foods North America, Inc.• Gary Walters, Premium Standard Farms, Inc.

OSHA Members:• Lee Anne Jillings• Lisa Ramber• Beth Sherfy• SLTC• Training and Education

AMI-OSHA Implementation Team, Cont.

Kick-Off Implementation Team Meeting:

• January 29, 2003

Quarterly Implementation Team Meetings:

• April 24, 2003

• July 24, 2003

• October 24, 2003

OSHA-AMI Alliance Projects

Training and Education

• Customize OSHA’s 10 and 30 Hour courses for the meat industry

• Sponsor meat industry specific ergonomics training courses

• Hold a seminar for Region IV’s compliance officers, Consultation Projects and State Plan States and discuss the meat industry workplace

AMI/OSHA Alliance Projects, Cont.

Outreach and Communication

• Review OSHA’s Safety and Health Topics Page: OSHA Assistance for the Meat Packing Industry

• Develop eTools for the meat industry, e.g. ergonomic analysis tools– Participate in the development of the OSHA’s Ammonia

Refrigeration eTool

• Add links to OSHA-AMI Alliance Web page to appropriate electronic assistance tools on OSHA’s web site

• Revise and update AMI Ergonomics Handbook and distribute free-of charge– Translate manual into Spanish

• Produce and distribute CDs with information from OSHA’s Web site for the Meat Industry

• Arrange for OSHA’s participation in AMI’s meetings and conferences

Lee Anne Jillings

Phone: 202-693-2340

jillings.leeanne@dol.gov

Dan McCausland

Phone: 608-242-5950

dmccausland@meatami.com