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Content Management SystemsJenny Owens & Nick Owens
What is CMS? CMS stands for “Content Management
System”
Software or a web platform that allows users to manage and create content
Collaborative and participative, multiple editors and authors
Who would use one? Large organizations
Users with little technical knowledge
Content needing frequent updates
Remote content management
From
the
Begin
nin
g…
Originally a large up-front cost
Expensive to update and maintain Customized to organization
Many free options on the market It gets the job done
Even high-end companies can get CMS with low cost options Largely Customizable
Back Then…
Today…
Common Features
Templates
Control of Access
WYSIWYG and content easy to edit
The management of workflow
Multiple users make changes
Delegation
Document management
How they stack up….
Pros Low cost (some are free)
Ease of use
Customizable
Workflow
Good for the non-technical
Quick changes
Shared maintenance
Large number of people can contribute and share content
Cons Implementation
Maintenance
Limit flexibility and design
Security break due to multiple users
Quick changes by non-technical people can lead to more mistakes
Types of CMS Personal and Workgroup Often free Customizable and growing Community Support
Enterprise Cost Effective Larger organizations given
support Workflow, search options
What’s on the market
Wordpress Joomla
Drupal
SilverStripe Radiant
Frog
Concrete5 dotCMS
ModX
TYPO3 Cushy
AnalysisReview of CMS Options
Word
Pre
ss Pros
Large network of users and developers
User-Friendly
Free and fairly robust
Cons
Security issues
No official support given
Not as robust as some other open course CMS
Dru
pal Pros
Several modules come standard
Many companies offer commercial support
Vast community support
Cons
Lack of themes for site building
Theming system is complicated
Joom
la! Pros
LDAP authentication
More than 7,000 extensions
Lots of documentation
Cons
Not as user-friendly
Lack of quality themes
Excessive for simple sites
Current Trends
Weekly Downloads Comparison
2010 2011
Popular Site Use*
2010 2011
*Based off of Alexa One Million measuring the top one million published sites
Google PageRank
2010 2011
*Based off of Alexa One Million measuring the top one million published sites
What’s Being Used Now
Best Practices
Best Practices Selection and implementation of CMS should be
decided by IT experts and end-users The average company selects a new CMS every 3-
5 years
Consistency is key Set style guidelines early and do your research
Your best resources may not come from your vendor
In-depth training will lead to the results you want
References President, T. (2012, April 21). Pros & Cons of a Content
Management System. http://fronterahouse.com/blog/2011/04/25/pros-cons-of-a-content-management-system/
Smith, M. (2012, April 21). Top 12 Free Content Management Systems. http://spyrestudios.com/free-content-management-systems/
Morville, P & Rosendfeld, L. (2007). Information Architecture for the World Wide Web. Sebastopol, CA: O’Reilly Media.
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