Contacts Booklet 2011-3

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Booklet

If you can’t find the information you are looking for

or you have any suggestion, please write to

Marketing and Communications

comunicaciones@aiesecandes.org

In this Booklet…

You will find the contact list and information of the people of our local committee:

ANDES. It is organized according to the areas and the topics for which you should contact a person when you have a doubt or need some information. Remember that according to the Workflow, you should contact first a Project manager or Coordinator of a correspondent area, then a Vice-president and if by then the problem or doubt has not been solved, you should contact the President.

Content Content

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●General Contact Information 3 ●Flow Chart 4 ●Local Committee President (LCP) 5 ●Outgoing Exchanges (OGX) 6 ●Incoming Exchanges (ICX) 7 ●Marketing and Communications (M&C) 8 ●Finance and Administration (F&A) 9 ●Talent Management (TM) 10 ●Information Management (IM) 11

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General Contact

Information

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Flow Chart

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Local Committee President

Local Committee President (LCP)

Camilo López E-mail: camilo.lopez@aiesec.net presidencia@aiesecandes.org Maximum response time (via e-mail): 3 days Telephone: 317 753 06 64

Topics •Projects Information that has to be given to the MC •A problem that has not been solved through the Workflow •Ex – membership requests •Assembly motion petitions •Full member status requests/interviews •General organizational doubts • Lead planning & Review process. •Implement systems of review and assessment.

The Local Committee President (LCP) is in charge of leading toward the achievement of the organization's philosophy, mission and strategy through managing the Local Committee and leading the Executive Board team. His/her job is to pursue the strategic goals and objectives of the organization, by designing and applying good strategies in the committee.

Outgoing Exchanges

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Local Committee Vicepresident (LCVP OGX)

Veronica González E-mail: ogx@aiesecandes.org Maximum response time (via e-mail): 2 days

Telephone: 310 2040841

Topics •Requirements for internship applicants. • The Process of internships: How to start, how to use the platform, how to be available on the platform, how to search and apply for internship •Preparation for the emotional, psychological and cultural changes that the applicant will live during the internship. • Who to turn to when the trainee has a problem during the internship •How the trainee must return to the committee after the internship • Problems related to the matching process

The OGX team is responsible of driving a sustainable and high quality outgoing exchange growth at local level. The outgoing exchanges are people from Colombia who go to other countries to work.

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Outgoing Exchanges

Coordination

Promotion

Milena Espitia

Email: milespitia@gmail.com Telephone: 310 6213428 Maximum response time (via email): 3 days Topics

•Internal communication (Facebook, twitter, newsletter –

with M&Comm) •External communication (flyers, web page, recruitment, alumni - with M&Comm)

•Segmentation (by countries and EPs – build a team) Documents

Oscar Orjuela

Email: oscartigerus80@hotmail.com Maximum response time (via email): 3 days Telephone: 310 7594131 Topics • Contracts legalization. •Payment follow up (with the padrinos assistance) •External relations (travel agencies agreements)

The OGX team is responsible of driving a sustainable and high quality outgoing exchange growth at local level. The outgoing exchanges are people from Colombia who go to other countries to work on companies.

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Coordination

Outgoing Exchanges

Talent selection & MRB

Katrym Julio

Email: katryncita@hotmail.com

Telephone: 300 8147327

Maximum response time (via email): 3 days

Topics

• English test (relation with EF). • Recruitment process (with TM) • XPS (if we need one)

Quality and Service

Catalina Amórtegui

Email: camortegui87@gmail.com

Maximum response time (via email): 3 days Topics

•Farewell party and souvenirs (logistics)

•Satisfaction survey (analysis and improvement process)

•Reintegration process (with TM)

•Cultural EP preparation

The OGX team is responsible of driving a sustainable and high quality outgoing exchange growth at local level. The outgoing exchanges are people from Colombia who go to other countries to work on companies.

Incoming Exchanges

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Local Committee Vicepresident (LCVP ICX)

Andrés García E-mail: icx@aiesecandes.org andres0cortes@gmail.com Maximum response time (via e-mail): 2 days Telephone: 313 8326580

Topics •Sales •Training in sales. •Services for the trainees •Matching training •Current internship projects •P-Box’s •International Cooperation •CRM •New Companies-Potential Partners

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This area is in charge of managing the incoming exchanges of the committee, referring to people from all countries around the world that come to Colombia to work on local companies. The main functions are: Sales preparation, sales, delivery and re-raising.

Incoming Exchanges

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Coordination

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Sales Coordinator

Salomon Muriel

Email: salomon.muriel@aiesec.net Telephone: 313 246 5100 Maximum response time (via email): 2 days Topics •Sales •Negotiation •Coaching •Organizational Management

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This area is in charge of managing the incoming exchanges of the committee, referring to people from all countries around the world that come to Colombia to work on local companies. The main functions are: Sales preparation, sales, delivery and re-raising.

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Marketing & Communication Local Committee Vicepresident (LCVP M&C)

Laura Sánchez E-mail: comunicaciones@aiesecandes.org Maximum response time (via e-mail): 2 days Telephone: 311 – 477 95 29

Topics •Internal communication Processes: Tools, campaigns, information flow, activities of other committees. Pricing Policies •External communication processes: tools for communication with stakeholders, segmented media, LC’s activities, and ways to approach the stakeholders. Legal support and review •AIESEC Branding information: visual guidelines, documents, marketing design LC’s general information: opportunities, functions, areas, national and international ER and diversification

The main focus of the area is to improve communications at a local level, positioning through our Stakeholders and support and improve our core processes based on sustainable relations, in order to contribute to the National and Global initiatives.

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Marketing & Communication Coordination

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Universities Relevant Connection Coordinator

Stakeholder Focus Coordinator

Salomon Muriel Email: salomon.muriel@aiesec.net Telephone: 313 246 5100 Maximum response time (via email): 2 days •Relational marketing, positioning and communications with the universities •Account managers direction

•Long term relations legalization

Nicolás Acosta Email: acostanicolas2@gmail.com Maximum response time (via email): 3 days Telephone: 315 565 0260 Topics •Market research •Benchmarking •Segmentation •Capitalizing on networks, markets and issues •CRM

The main focus of the area is to improve communications at a local level, positioning through our Stakeholders and support and improve our core processes based on sustainable relations, in order to contribute to the National and Global initiatives.

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Marketing & Communication Coordination

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Communications Coordinator

Positioning Communication

Nicolas Cardenas Email: nicko.cardenas@aiesec.net Maximum response time (via email): 3 days Topics • Internal communications • External Communications • Social Media

Margarita Sandoval Email: margarita.sandoval@aiesec.net Maximum response time (via email): 3 days Telephone: 3108061378 Topics •Public relations •Advertising •Relational marketing •Media Management •External Positioning to Students & Organizations

The main focus of the area is to improve communications at a local level, positioning through our Stakeholders and support and improve our core processes based on sustainable relations, in order to contribute to the National and Global initiatives.

Brand Development Coordinator

Adriana Linares

Email: Adriana.linares@aiesec.net Maximum response time (via email): 3 days Telephone: 3163835483 Topics •Organizational Climate •Brand effectiveness

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FINANCE & ADMINISTRATION

Local Committee Vicepresident (LCVP FL&A)

Mauro Rayo Email: finanzar@aiesecandes.org Maximum response time (via email): 2 days Telephone: 3176579070

Topics •Budgeting and financial support •Pricing Policies •National and Local Policies •Legal support and review •TN quality and service •ER and diversification

The area is responsible for managing the finance and administration processes of the committee in order to guarantee the sustainability in all the activities, capacity to deliver more high quality @XP’s and legality. Common Projects and Processes: IM: KPI’s and indicators implementation. ICX: ER support, TN support, pricing advice, legal review of contracts and agreements.

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FINANCE & ADMINISTRATION

Coordination

Financial Planning and Follow Up Coordinator

Alberto Poveda Email: allison.beltran@aiesec.net/ xoxoallisonb_516@hotmail.com Maximum response time (via email): 4 days Telephone: 311 882 4337 Topics •Financial tracking and reporting •Process support and follow up •Event support

Legal Proceedings and Service Coordinator

Carlos Gómez Email: carlos.gomez@aiesec.net Maximum response time (via email): 4 days Telephone: 316 741 5198 Topics •Legal Support •Trainee Service •Local Compendium •Local Auditor Group (GAL).

The area is responsible for managing the finance and administration processes of the committee in order to guarantee the sustainability in all the activities, capacity to deliver more high quality @XP’s and legality. Common Projects and Processes IM: KPI’s and indicators implementation. ICX: ER support, TN support, pricing advice, legal review of contracts and agreements.

Email: allison.beltran@aiesec.net/ xoxoallisonb_516@hotmail.com Maximum response time (via email): 4 days Telephone: 311 882 4337

Topics •Financial tracking and reporting •Process support and follow up

•Event support

Email: yescat14@hotmail.com

Maximum response time (via email): 4 days

Topics

•Financial tracking and reporting

•Process support and follow up

•Event support

Coordination

FINANCE &

ADMINISTRATION

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ER & Innovation Coordinator

Paula Galan Email: paula.galan@aiesec.net Telephone: 3112328122 Maximum response time (via email): 4 days Topics •Incomes diversification •Fund raising activities and events •Universities approach •ICX Support •Sponsorships

The area is responsible for managing the finance and administration processes of the committee in order to guarantee the sustainability in all the activities, capacity to deliver more high quality @XP’s and legality. Common Projects and Processes: IM: KPI’s and indicators implementation. ICX: ER support, TN support, pricing advice, legal review of contracts and agreements.

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Talent Management Local Committee Vicepresident (LCVP TM)

Santiago Pulido

E-mail: talento@aiesecandes.org Maximum response time (via e-mail): 3 days Telephone: 313 230 1421

Topics •Basically, anything that has something to do with MEMBERS. •Motivation problems. •Training needs. •Recruitment processes. •Rewards and Recognitions. •Follow-up, tracking and pipeline. •Middle Management •Selection processes •Team Buildings •Managing Human Resources

This area is in charge of making sure the processes related to developing the members of the local committee are developed. These processes include education, coaching, allocation, performance assessment, tracking and pipeline management, among others.

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Talent Management Coordination

Dual XP

Daniela Rodríguez Email: daniela.rodriguez@aiesec.net Telephone: 3134949415 Maximum response time (via email): 2 days Topics •Opportunities •Reintegration •Pipeline

Follow-up ICX Corner

Open position Email: talento@aiesecandes.org Telephone: Maximum response time (via email): 3 days Topics •Information about ICX, IM or FL&A. • Follow-up and tracking of ICX, IM and FL&A members. •Problems within areas. • Learning Plan, Pipeline, competencies. •Re-allocation from or to any of these areas.

This area is in charge of making sure the processes related to developing the members of the local committee are developed. These processes include education, coaching, allocation, performance assessment, tracking and pipeline management, among others.

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Talent Management Coordination

Coordination

Follow-up OGX Corner

Open Position Email: talento@aiesecandes.org Telephone: Maximum response time (via email): 3 days Topics • Follow-up, tracking of OGX, TM and M&C and Information about

these areas. •Learning Plan, Pipeline, competencies. •Problems within these areas. •Lack of motivation. •Re-allocation from or to any of these areas.

Recruitment and Zonalito

Juan Sebastian Carvajal Email: carvajalorostegui@gmail.com Telephone: 316 435 4522 Maximum response time (via email): 3 days Topics •Talent Planning •Talent Marketing •Selection, allocation •Induction (Zonalito) •When you have an idea, complaint or suggestion about a Recruitment processes.

This area is in charge of making sure the processes related to developing the members of the local committee are developed. These processes include education, coaching, allocation, performance assessment, tracking and pipeline management, among others.

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Coordination

LTT for training in processes + personal development

Daniel Ruiz Email: daniel.ruiz@aiesec.net Maximum response time (via email): 3 days Topics •If you need training sessions for your members in any processes. •If you want to have a training on a certain topic. •If you are willing to invite a teacher or a contact to give a training session to the LC. •If you feel you don´t know enough from a certain topic. •If you are a coordinator or VP and you feel that your members need training on a certain topic.

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LTT for projects +MM Laura Gonzalez Email: lula.gonza9@gmail.com Telephone: 314 236 1508 Maximum response time (via email): 3 days Topics •If a coordinator feel confused or lost. •If you are a regular member (even coordinator) and you have an idea for a project. •If you are developing a project and you need supervision, advice or training on a certain topic. •If you are a coordinator and you feel your VP is not giving you responsibilities or empowering you. •Coaching for MM

Talent

Management

This area is in charge of making sure the processes related to developing the members of the local committee are developed. These processes include education, coaching, allocation, performance assessment, tracking and pipeline management, among others.

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Coordination

Review, Fast- track and motivation

Maria Camila Pinilla Email: mariaca.pinilla@gmail.com Telephone: 312 464 4284 Maximum response time (via email): 3 days Topics •Talent Review •Rewards and Recognitions •When someone´s birthday is coming. •When you need to make sure if someone´s birthday is coming. •When you feel someone is not motivated or even yourself. •When you feel you´re not achieving the expected performance. •If you are a coordinator and you are having troubles motivating a particular member or he/she is not achieving results

Talent

Management This area is in charge of making sure the processes related to developing the members of the local committee are developed. These processes include education, coaching, allocation, performance assessment, tracking and pipeline management, among others.

Information Management

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Local Committee Vicepresident (LCVP IM)

Miguel González

E-mail: sistemas@aiesecandes.org Maximum response time (via e-mail): 3 d a y s Telephone: 3166202597

Topics: •Information technologies •Processes and performance •Coaching •education •Support

Information Management is

approach for communication &

collaboration of knowledge

within organization Within

AIESEC system. ,Information

Management plays a crucial

role in supporting all business

process and strengthening

other areas.

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Information Management Coordination

Processes Coordinator

Felipe Morales Email: felipe.morales@aiesec.net Maximum response time (via email): 3 days

Topics

•Knowledge management

•Processes Consulting

•BPM (Business Process Management)

Business Intelligence Coordinator

Geovanny Guaqueta Email: geovanny.guaqueta@aiesec.net Maximum response time (via email): 3 days

Topics •Data Analysis •Key Performance Indicators •Data Models

Information Management is

approach for communication &

collaboration of knowledge

within organization Within

AIESEC system. Information

Management plays a crucial

role in supporting all business

process and strengthening

other areas.

11

Information Management Coordination

Organizational support Coordinator

José Millán Email: jose.millan@aiesec.net Maximum response time (via email): 3 days Topics •IT support, myaiesec.net & tools

•Organizational Support: New IM solutions

IM Culture

Ivan Barrera Email: ivan.barrera@aiesec.net Maximum response time (via email): 3 days Topics •IM education processes •Myaiesec.net Wikis

•Internal communications 4- IM audit & consulting.

Information Management is

approach for communication &

collaboration of knowledge

within organization Within

AIESEC system. ,Information

Management plays a crucial

role in supporting all business

process and strengthening

other areas.