Connecticut Judicial Branch. Case Management Information System (CMIS) Case Management Information...

Connecticut Judicial Connecticut Judicial BranchBranch

Case Management Information Case Management Information System (CMIS)System (CMIS)

and other and other Technology SolutionsTechnology Solutions

Today: Adult Probation FocusToday: Adult Probation Focus

CMIS And Its Interfaces

CMIS Contains:CMIS Contains:IntakeClient Profile:

History of Intakes

History of Addresses

Photos

Case Level

55,000 currently active cases under Adult Probation supervision All adult probation cases are classified through risk tools. Client classifications

include: Sex Offender, High, Medium, Administrative, JAMS, Split Sentence and

Warrants History of supervision levels and Special Programs

CMIS Contains Case CMIS Contains Case InformationInformation

Special Programs

Information Sent from Criminal / Motor Information Sent from Criminal / Motor Vehicle System DailyVehicle System Daily

Data transmitted to CMIS daily:Data transmitted to CMIS daily: Dockets, charges, dispositions, case statusDockets, charges, dispositions, case status Data is matched with the appropriate clientData is matched with the appropriate client No data entry neededNo data entry needed Reduces data entry errorsReduces data entry errors

Data Transmitted from Criminal / Motor Vehicle System

Risk ToolsRisk Tools Level of Service Inventory (LSI)Level of Service Inventory (LSI) Adult Substance Use Survey – Revised (ASUS – R)Adult Substance Use Survey – Revised (ASUS – R) Domestic Violence Survey Inventory (DVSI)Domestic Violence Survey Inventory (DVSI)

Domestic Violence Survey Information Domestic Violence Survey Information (DVSI)(DVSI)

Case PlanCase Plan

A Case Under Supervision Includes: Officer / location

Level of supervision Start and end dates

Case Type eg: Accelerated rehabilitation, Youthful offender, Sentenced, Split Sentence, etc. Dockets and charges, including violation of probation

Client Case NotesClient Case Notes

My To Do List (Daily)My To Do List (Daily) To do listTo do list

Release of inmatesRelease of inmates New arrests with automatic tracking for exact matchesNew arrests with automatic tracking for exact matches Dispositions of new arrestsDispositions of new arrests Notice of police arresting a client for violation of probationNotice of police arresting a client for violation of probation Notice of court disposition on violation of probationNotice of court disposition on violation of probation DNA non complianceDNA non compliance

Other Data CollectedOther Data CollectedFirearms DataFirearms Data

UrinalysisUrinalysis

Real time transfer between officesReal time transfer between officesCase transfer queuesCase transfer queues

Victim Restitution Victim Restitution Restitution Restitution

8,000 active cases8,000 active cases 4,000 new restitution cases per year4,000 new restitution cases per year $6,500,000 collected for victims yearly$6,500,000 collected for victims yearly

Violation of Probation ActivityType of violation : New arrest or violation of standard/court ordered

condition

Violation of Probation Arrest Data Date signed by judge Which police department is holding the warrant Date warrant served by police or probation

D N AD N A Electronic DNA comparison with DOCElectronic DNA comparison with DOC Electronic comparison to State Police LabElectronic comparison to State Police Lab DNA letters/Warning lettersDNA letters/Warning letters

Judicial Administrative Monitoring Judicial Administrative Monitoring System System JAMS JAMS

PSIR – Presentence Investigation Report (New)

Create the PSIR and once approved by a supervisor, allow access to authorized users - More user friendly

CONDOR – Scanning CONDOR – Scanning ProjectProject

Currently scanning all closed Adult Probation cases Currently scanning all closed Adult Probation cases Scanning all current PSIRsScanning all current PSIRs Availability of data on old casesAvailability of data on old cases Long term storage issues will be resolved Long term storage issues will be resolved

PRAWNPRAWNPaperless Re-Arrest WarrantsPaperless Re-Arrest Warrants

Currently all Failure to Appear warrants are paperlessCurrently all Failure to Appear warrants are paperless Interface between CMIS/middle ware/PRAWNInterface between CMIS/middle ware/PRAWN Presently 6,500 warrants active with Adult Probation Presently 6,500 warrants active with Adult Probation By spring it is expected all violation of probation By spring it is expected all violation of probation

warrants will be in PRAWN. warrants will be in PRAWN. Probation staff will be scanning in the warrant and Probation staff will be scanning in the warrant and

affidavit into the system. This will allow police affidavit into the system. This will allow police electronic access to the information. electronic access to the information.

When the police serve the violation of probation When the police serve the violation of probation warrant, they will be able to print the electronic copy warrant, they will be able to print the electronic copy and sign it as served. and sign it as served.

P O RP O R –– Protective Order Protective Order RegistryRegistry

Interface between CMIS/middle ware/PORInterface between CMIS/middle ware/POR Data is more reliable by less data entry/more timelyData is more reliable by less data entry/more timely Domestic related casesDomestic related cases 30,000 a year30,000 a year

Data Mining, Integration of Data, Data AnalysisData Mining, Integration of Data, Data Analysis

Create datasets to facilitate program evaluation and longitudinal Create datasets to facilitate program evaluation and longitudinal researchresearch

Create datasets for external dissemination (e.g. Press inquiries, Create datasets for external dissemination (e.g. Press inquiries, OFA, Parole, etc.)OFA, Parole, etc.)

Develop reports for operational purposesDevelop reports for operational purposes Interagency data exchange (e.g. split sentence offenders, Jail Interagency data exchange (e.g. split sentence offenders, Jail

Reinterview, etc.)Reinterview, etc.)

CMIS ReportsCMIS Reports

Provides real-time feedback to staff on performance objectivesProvides real-time feedback to staff on performance objectives Efficient access to enable data-driven decision making at all levelsEfficient access to enable data-driven decision making at all levels Workload analysis and allocationWorkload analysis and allocation User-customizable parameters (time period, metrics, risk, etc.)User-customizable parameters (time period, metrics, risk, etc.) Improves data quality through routine data-error reportsImproves data quality through routine data-error reports Provides tools to improve client management (i.e. contacts, addresses, Provides tools to improve client management (i.e. contacts, addresses,

reporting dates)reporting dates)

CDCS – CDCS – Contractor Data Collection Contractor Data Collection SystemSystem

ReferralsReferrals

KPERRY

CDCSCDCS –– Contractor Data Collection SystemContractor Data Collection SystemAssessment & ServicesAssessment & Services

KPERRY

Judicial Electronic Bridge (JEB) – client screen

Judicial Electronic Bridge (JEB) - Case Screen

CMIS And Its Interfaces