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Configuration.ppt
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University of Southern California
Enterprise Wide Information Systems
Configuring SAP
Instructor: Richard W. Vawter
University of Southern California
Objectives
The primary objective of this discussion is to show how the SAP R/3 Implementation Guide (IMG) can be used to aid the project team in configuring business transactions.
For simplicity, we will keep our focus on the Order process.
Upon completion of this topic, you should be able to:
Describe the various implementation and configuration tools available in the SAP R/3 system.
Anticipate how elements of the Customer Master are integrated and are used to control the SD processes.
Use elements in the Material Master to streamline COM.
How to configure the Billing process for data flow and price control.
University of Southern California
Topics
The Implementation Guide
Sales Orders and the Customer Master
Customizing the Material Master
Configuring the Billing Process
University of Southern California
Methods for Implementing & Configuring SAP
SAP R/3 includes several tools to facilitate configuring SAPand continuing support .
The R/3 Reference Model - describes the business processes included in the standard R/3 system as well as the relationship among the different application modules.
The Implementation Guide (IMG) - guides users in matching their business requirements with the SAP standard software.
The Procedural model - is used as a navigator to guide you through the whole implementation and configuration process.
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The Implementation Guide
A tool that leads to a step-by-step customizing of selected parts (modules) of the R/3 system.
It guides the project team in matching the business requirements with the SAP standard software.
With the IMG project management functions...
Consultants in charge of implementation first decide which parts of R/3 are to be customized.
The system then automatically generates the needed hierarchical list of the customizing steps for achieving that customization.
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The Implementation Guide
Basis configuration takes place.
Global settings are set as default in the SAP system.
The structure is defined to match the organization’s business function.
Applications are created to meet business requirements.
Financial Accounting
Materials Management
Cross- application functions are developed.
Sales and Distribution
Human Resources
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The Enterprise IMG
The Enterprise IMG is just a subset of the Reference IMG.
It is where all the customizing takes place.
PSPS
PPPP
COCO
FIFI
……..
HRHR
MMMM
SDSD
FIFI
MMMM
PPPP
COCO
FIFI
COCO
PPPP
MMMM FIFI
COCO
SAP Reference IMG Enterprise IMG
Project IMG
Project 001Project 002
Project 002Additional needs,
e.g. upgrade
Customizing Objects
As a rule, you will have more than one SAP system.
Development system
Changes made in the development system are transported to the test system, then to the production system.
Test system Production system
Development systemDevelopment system
11 2211 22 3311 22 33 4
1111 22
Sales organization
Sales documents
Implementation guide
Test systemTest system
22334
1122
Sales organization
Sales documentsVersions
TransportRequest
Workbenchorganizer
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Customizing - How to Proceed
1. Define the organizational structures in the IMG and name the individual organizational elements.
2. Assign the organizational elements.
Define the organizational elements
Assign the organizational elements
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Topics
The Implementation Guide
Sales Orders and the Customer Master
Customizing the Material Master
Configuring the Billing Process
University of Southern California
How Master Data is Integrated in SD Processing
Master Data
CustomersMaterialsBills of MaterialsCustomer-Material InfoProduct Proposals
Master Data
CustomersMaterialsBills of MaterialsCustomer-Material InfoProduct Proposals
FIFI
PSPS
PMPM
CCCC
MMMM
PPPP
FIFI
MMMM
COCO
FIFI
Sales supportSales support
DataWarehouse
DataWarehouse
SalesSales
Materials Mgmt.Production PlanningPlant MaintenanceControllingFinancial AccountingProject System
Materials Mgmt.Financial Accounting
Financial AccountingControlling
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Origins of Data in Sales Documents
When you create a sales order, the system proposes most of the data from the master records.
Sales orderCustomer master dataCustomer master data
Material master dataMaterial master data
. . . . .. . . . .
ConditionsConditions
TextsTexts
Control tablesControl tables
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Business Partners (Partner Functions)
Partners - someone you have a relationship with or have to communicate with.
Functions - each partner type has specific functions.
Sold-to partySold-to party
Ship-to partyShip-to party
Bill-to partyBill-to party
PayerPayer
Contact personContact person
Forwarding agentForwarding agent
EmployeeEmployee
. . . . . . . .. . . . . . . .
PartnerPartnerFunctionsFunctions
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Business Partners - Customer Master
Essential business partners for a sales transaction are the sold-to party, ship-to party, payer and bill-to party.
They are stored in the customer master.
Sold-to partySold-to party Ship-to partyShip-to party
Bill-to partyBill-to party PayerPayer
CustomerCustomermastermaster
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Customer Master - 3 Major Data Views
Sales data - data specific to sales, e.g. sales, distribution, shipping.
Company Code data - financial accounting data.
General data - data assigned directly to a client so it’s available to the other two areas.
General dataGeneral data
Sales dataSales dataCompany code dataCompany code data
FIFI SDSD
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Customer Master - Account Groups
Account Group codes define what information will be needed; what fields will be required. A payer only needs address information, etc, while a sold-to
party needs an address plus delivery address, etc.
Customer : C1
Sales organization : 0001
Distribution channel : 01
Division : 01
Account group : 0001
Create sold-to partyCreate sold-to party
Field selectionNumber assignmentOne-line account: Yes/NoOutput proposal
ACCOUNT GROUP 0001ACCOUNT GROUP 0001
ACCOUNT GROUPACCOUNT GROUP
0001 Sold-to party
0002 Ship-to party
0003 Payer
0004 Bill-to party
. . .
0001
Customer Master - Selecting Fields for Data Groups Using field selection, you can define for each account group whether fields are optional or required.
You can suppress any fields which you do not require.
Data in the customer master recordData in the customer master recordAddressCommunicationControl dataPayment transactions
SalesShippingBillingPartner usageOutput
IMG for SalesIMG for Sales
General data
Company code data
Sales data
Hide Required Optional DisplaySales groupStatistics groupCustomer groupPricing procedureProduct proposal. . . .
Account groups are already set up in the R/3 system
Sold-to party
Specific fields are selected for each of these account groups
The selection of fields depends on the functionality of the partner function needed.
Customer Master - Selecting Fields for Data Groups
Bill-to party Payer Ship-to party
Account groupAccount group00010001
Sold-to partySold-to party
Sales
Shipping
Billing
Partner usage
Documents
Sales
Shipping
Billing
Partner usage
Documents
Account groupAccount group00020002
Ship-to partyShip-to party
Sales 1
Shipping
Billing 2
- - - - -
Documents
Sales 1
Shipping
Billing 2
- - - - -
Documents
Account groupAccount group00030003
PayerPayer
Sales 1
- - - - -
Billing
- - - - -
Documents
Sales 1
- - - - -
Billing
- - - - -
Documents
Account groupAccount group00040004
Bill-to partyBill-to party
Sales 1
- - - - -
- - - - -
- - - - -
Documents
Sales 1
- - - - -
- - - - -
- - - - -
Documents
1. Controlling for authorization 2. Tax information
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Customer Master - Combination Rules in Field
The combination rule with the highest priority determines the respective field status.
SuppressSuppress
DisplayDisplay
RequiredRequired
OptionalOptional
SuppressSuppress
SuppressSuppress
SuppressSuppress
SuppressSuppress
SuppressSuppress
DisplayDisplay
SuppressSuppress
DisplayDisplay
DisplayDisplay
DisplayDisplay
RequiredRequired
SuppressSuppress
DisplayDisplay
RequiredRequired
RequiredRequired
OptionalOptional
SuppressSuppress
DisplayDisplay
RequiredRequired
OptionalOptional
1st priority1st priority
2nd priority2nd priority
3rd priority3rd priority
4th priority4th priority
Transaction fields marked as:
Acc
ou
nt
gro
up
ma
rke
d a
s:
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Customer Hierarchies Create hierarchies to reflect the structure of the customer organization.
Use customer hierarchiesduring sales order processing and billing for determining pricing.
ACME CoACME CoACME CoACME Co
CentralCentral
47114711
ACME CoACME CoACME CoACME Co
SouthSouth
47124712
ACME CoACME CoACME CoACME Co
NorthNorth
47134713
ACME CoACME CoACME CoACME Co
NorthwestNorthwest
47144714
ACME CoACME CoACME CoACME Co
NortheastNortheast
47154715
Customer2743
Customer2743
Customer2744
Customer2744
Customer2742
Customer2742
Uniquenode number
Uniquenode number
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Topics
The Implementation Guide
Sales Orders and the Customer Master
Customizing the Material Master
Configuring the Billing Process
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Materials - Material Types
The material type is part of the general data on a material.
The departments responsible for a material type determine which views must be maintained for a specific material.
MaterialMaterial
A
Matl. typeMatl. type
Description
Department
Internal/External POs
Description
Department
Internal/External POs
Account
assignment
Account
assignment
Quantity/Value updatePrice control
Variance for each plant
Quantity/Value updatePrice control
Variance for each plant
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Selecting Fields for Materials - Influencing Factors
An individual control table is available for each influencing factor shown here and corresponds to a group of fields in the material master.
TransactionTransaction
Procurementindicator
Procurementindicator
Material typeMaterial type
PlantPlant
Industry sectorIndustry sector
SAPcomponents
SAPcomponents
Field selectionField selection
Sales &Distribution
MaterialsMgmt.
ProductionPlanning
FinancialAccounting
Controlling
Fixed AssetsMgmt.
QualityMgmt.
PlantMaintenance
HumanResources
Workflow
IndustrySolutions
R/3Client / Server
ABAP/4 ProjectSystem
??
……………..
…………
…………
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Materials - Material Status
You can define different kinds of material status and for each status, how the system will react when an item is created in a sales document.
Material Status
Discontinued part
Technical defect...
Discontinued part
Technical defect...
Quotation Standard Order
Error Warning
Error Error
Error Warning
Error Error
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Product Hierarchies
Product hierarchies are used for pricing and analysis.
In the Standard SAP setup, they can be defined with up to 18 characters and three levels.
1 1
2 2
3 3
LevelLevel
0000100001Electrical appliances
0000100001Electrical appliances
0000100002Compressors0000100002
Compressors
0000100001ToolsTools
000010000100000001Electric screwdrivers000010000100000001Electric screwdrivers
000010000100000002Electric drills
000010000100000002Electric drills
000010000200000001Electric drills
000010000200000001Electric drills
000010000200000002Electric drills
000010000200000002Electric drills
Customer-Material Information
You can define customer-specific data for a material in a customer-material information record. This may incl: cust.-specific matl. # cust.-specific matl. description etc.
Sales organization : 1000Distribution channel : 01Customer : C1
Sales organization : 1000Distribution channel : 01Customer : C1
Material Description M1 Computer AG M2 Computer UG . . . .
Material Description M1 Computer AG M2 Computer UG . . . .
Customer-specific dataMaterial Description M234 Computer 550C M598 Computer 1650B . . . .
Customer-specific dataMaterial Description M234 Computer 550C M598 Computer 1650B . . . .
Customer-Material Information
Customer Matl Description Qty M234 Computer 550C 10 M598 Computer 1650B 3
Customer Matl Description Qty M234 Computer 550C 10 M598 Computer 1650B 3
Sales order
Sold-to Party: C1Sold-to Party: C1
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Proposing Items Using Product Proposal Material combinations which you use frequently can be
stored in product proposals.
Product proposal : 5000002Validity period : 01/01-12/31Search term : SD product proposals
Item Material Qty. 10 M1 40 20 M2 50 30 M3 30
Sold-to party: C1
Item Material Qty. 10 M1 40 20 M2 50 30 M3 30
Sales Order
Material orMaterial ormaterial + quantitiesmaterial + quantities
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Bill of Materials - An Example
By making the appropriate settings in Customizing, you can copy the components in the bill of material to a sales order as one “item”.
Mouse Monitor CPU Keyboard
Computer
Screen Casing
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Bill of Material - Bill of Material Categories
The bill of material category serves as a link to different objects.
You can create bills of material only for objects existing in the material master.
Material BOM
Equipment BOM
Document BOM
Materialmaster record
MaterialMaterialA
Equipmentmaster record
Documentmaster record
Sales order
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Bill of Material - Where They Are Used
Item status controls how BOM items are processed in related application areas:
Production (operations)
Construction (technical data)
Pricing
Sales & distribution (order quantity)
Plant maintenance (maintenance information)
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Topics
The Implementation Guide
Sales Orders and the Customer Master
Customizing the Material Master
Configuring the Billing Process
University of Southern California
Billing Types
The billing type controls the entire billing document.
Billing types are dictated by the type of the reference document.
InvoiceInvoice
Cash saleCash sale
Credit/debit memoCredit/debit memo
ReturnsReturns
Inter-company billingInter-company billing
CancellationsCancellations
Invoice listInvoice list
Pro forma invoicePro forma invoice
BillingBillingTypesTypes
The Billing Process Each billing document requires a reference document.
InquiryType: IN
StandardOrder
Type: OR
HeaderItem: TANSchd. line
ReturnsType: RE
HeaderItem: REN
Cash SalesType: BV
CreditType: CR
QuotationType: QT Type: LF
HeaderItem: TAN
Type: F2
Header
Schd. line
Type: LR Type: RE
Type: LR
Type: RE
Order Document Types Delivery Doc. Billing Documents
Immediate
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Billing Documents
You can reference either an order or a delivery document when creating an invoice.
This is configured in the IMG by the item category.
Std. Order Delivery Invoice
Std. Order Delivery Invoice
or
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Credit / Debit Memos
However, with credit / debit memos, you can only reference the credit / debit requests (sales documents).
Credit request Credit memo
Debit request Debit memo
Order Delivery Invoice
or
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Returns
Credit memos are created with reference to the returns (sales documents) and NOT to the returns delivery.
Credit request Credit memo
Sales Order Delivery Invoice
or
Returnsdelivery
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Data Flow
You can influence the data flow from reference documents to billing documents by:
Billing types Copying control for header Copying control for items
Order Delivery Invoice
For example- payer- item number- prices- texts
For example- ship-to party- quantity- texts
Doc. flow
Data flow
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Copy Control
As just mentioned, how data is transferred in the billing process can be influenced by the copy control data.
Header F2 LF
Item F2 LF TAN
Target Source
Billing Deliverytype type
Target Source Source
Billing Delivery Itemtype type category
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Billing Quantities
Delivery and order quantities are referenced in billing.
You can create a billing document with reference to an order for quantities already delivered.
Billing Billing Quantity
With reference to an order Delivery quantity minus quantityalready invoiced
With reference to a sales document Order quantity minus quantity(e.g., credit memo) already invoiced
With reference to a delivery Delivery quantity minus quantity(e.g., billing doc. Types F1 and F2) already invoiced
Pro forma invoice F5 Order quantity
Pro forma invoice F8 Delivery quantity
Pricing in Billing Documents You can specify a pricing type for each billing document
type and item category.
Invoice A
M1 10 pc10 x 9.50Manual discount
Invoice B
M1 10 pc10 x 10.50Discount 2 %
Invoice C
M1 10 pc10 x 10.50Discount 2 % & manual
Invoice D
M1 10 pc10 x 9.00Manual discount
Discount
from 50.00 1 % -100.00 2 % -
Price: Material M1
from 1.pc 10.0010.pc 9.5020.pc 9.00
Price: Material M1
from 1.pc 11.0010.pc 10.5020.pc 10.00
Order
M1 20 pc20 x 9.00Manual discount
Delivery
M1 10 pc
January March
Pricing type:A Price components are copied and updated (scale
redetermined).
B Pricing is carried out again.
C Manual price components are copied, pricing carried out for all other components.
D Price components are copied as is from the reference document.
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Key Points (1) The Implementation Guide (IMG) enables the project team to
match the business requirements with the SAP standard software and customize the transactions to the needs of the organization.
You can minimize the time an effort needed to create sales documents by thoroughly maintaining the customer master and defining all types of business partners.
The account group allows you to select data fields for maintaining the master data.
By classifying materials by material types, you can specify which views for a material are to be maintained.
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Key Points (2) When maintaining material master records, you can specify (in the
IMG) which fields are to appear, to be required or optional, or are to be blocked.
You can store customer-specific information on individual materials (e.g. customer material numbers and descriptions) in customer-material information records. This enables you to create orders using material numbers specified by the ordering party.
When you frequently sell combination of materials, you can simplify sales order creation by creating product proposals.
You can also create BOM’s to combine several materials for use in SD.
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Key Points (3) Billing documents always reference a previous document.
Reference documents will dictate the billing document type.
The flow of data is controlled:
by the programs
by billing types
by copying control tables
You can determine copying control at:
the header level
the item level
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