Communicating electronically EMAIL Email Requirements Computer ISP: Internet Service Provider Email...

Communicating electronically

EMAIL

Email Requirements Computer ISP: Internet Service Provider Email Address

The parts of an Email Address Username: jostudent ISP: @quest Domain: net

gjohnson@qwest.net Yname@davis.k12.ut.us

No spaces between the 3 parts

Types of Domains

.COMcommercial

.NETnetwork

.EDUeducational

.ORGNon-profit organization

.MILmilitary

.GOVgovernment

.INTinternational

What Can You Do With Email?

Read it Reply to It Forward It Delete It Move or Save It

Print It

Advantages of Email

Information can be distributed faster to many people

Quicker response time

Saves Time and Money

Time zones—No Problem

Eliminates telephone tag

Can read at one’s own convenience

Messages composed and delivered any time regardless of holidays or weekends.

Disadvantages of Email

Email is not private

Permanent record of email message is stored - even deleted messages

Email can be placed under subpoena

Once sent, it cannot be retracted (there are exceptions)

You lose control. Any email can be forwarded easily by the recipient to anyone the recipient chooses

Guidelines of Email One subject per message:

ALWAYS USE SUBJECT LINE What would your reaction be to the message? Message needs to be correct, concise, and

clear Maintain goodwill of recipient Use paragraphs Remember common courtesies like “Please”

and “Thank you”

SignatureUse signature on your messagesUsernames can be anonymousYour personal business card

@%@%@%@%@%@%@%@%

Joe Student

High School Student

jstudent@mail.davis.k12.ut

Punch it and its done!

@%@%@%@%@%@%@%@%

Netiquette Proper protocol when using email

What’s acceptable and what is notBy using email you agree to abide by the protocol

CAPS = shouting

SPAM: unwelcome email and advertisements

Emoticons

Transmits an emotion in email

:) or :-) = happiness

:( or :- ( = unhappiness

:D or :-D = Laughter

:O or :-O = Surprise, yelling or realization of an error ("uh oh!")

AcronymsAbbreviations used for common phrases.

LOL = Laugh out loudTTYL = Talk to you laterB4N = Bye for nowROTFL = rolling on the floor laughing

Recipient needs to know the acronym’s meaning