CLASSIFIED SERVICE TIME AND ATTENDANCE Office of Admissions May 3, 2000

CLASSIFIED SERVICETIME AND ATTENDANCE

Office of Admissions

May 3, 2000

Attendance andLeave Responsibilities EMPLOYEE’S RESPONSIBILITY

– COMPLETE , SIGN AND FORWARD TO SUPERVISOR ALL BIWEEKLY/MONTHLY AND SEMIANNUAL REPORTS

SUPERVISOR’S RESPONSIBILITY– VERIFY ACCURACY, CO-SIGN AND

FORWARD TO T & A RECORD KEEPER

RESPONSIBILITY

TIME AND ATTENDANCE RECORD KEEPER– PROVIDE EMPLOYEES AND THEIR

SUPERVISOR WITH ATTENDANCE AND LEAVE FORMS

– UPDATE STAFF OF CHANGES IN T&A POLICIES/PROCEDURES

– FORWARD COMPLETED SEMIANNUAL REPORTS TO STATE PERSONNEL

CLASSIFIED SERVICEVACATION LEAVEFULL-TIME ACCRUING VACATION CREDITS

– 37.5 hour week• 3.75 hours biweekly - 7 years or less• 5.75 hours biweekly - over 7 years

– 40 hour week• 4 hours biweekly - 7 years or less• 6 hours biweekly - over 7 years

BONUS VACATION DAYS

ARE EARNED AFTER THE COMPLETION OF A YEAR OF STATE SERVICE AS FOLLOWS:

FULL TIME VACATION BONUS DAYS

YEARS OF SERVICE

1

2

3

4

5

6

7

BONUS DAYS

7hrs. 30 min.

15 hrs.

22 hrs. 30 min.

30 hrs.

37 hrs. 30 min.

45 hrs.

52 hrs. 30 min.

VACATION BONUS DAYS

YEARS OF SERVICE

8 - 14

15 - 19

20 - 24

25 - 29

30 - 34

35 and up

BONUS DAYS

30 min.

8 hrs.

15 hrs. 30 min.

23 hrs.

30 hrs. 30 min.

38 hrs.

PART-TIME CLASSIFIED SERVICE EMPLOYEES EARN VACATION AND SICK LEAVE

ON A PRO-RATA BASIS, BASED ON PERCENTAGE WORKED (FTE)– SEE CHART ON THE BACK OF

PRESENTATION HANDOUT FOR ACCRUAL RATES

PART-TIME EMPLOYEES AND HOLIDAYS PART-TIME CLASSIFIED EMPLOYEES

EARN ONLY THE HOLIDAYS THAT FALL ON A REGULARLY SCHEDULED WORK DAY– IE: IF AN EMPLOYEE IS NOT

SCHEDULED TO WORK ON A MONDAY, THE HOLIDAY IS A MONDAY, THEY DO NOT ACCRUE

VACATION LEAVE

VACATION ACCUMULATION– maximum accumulation - 40 days– compensated up to 30 days upon

separation from state service

ANNIVERSARY DATE FOR VACATION PURPOSES

DATE OF ORIGINAL APPOINTMENT LEAVE WITHOUT PAY/SEPARATION

– 6 MONTHS OR MORE– ADJUSTMENT NEEDS TO BE DONE

ADJUSTED ANNIVERSARY DATE DETERMINE THE DURATION OF THE

LWOP IN CALENDAR MONTHS & DAYS

ADD NUMBER OF MONTHS AND DAYS TO THE VACATION ANNIVERSARY DATE

RESULT IS THE ADJUSTED DATE

EXAMPLE OF ADJUSTMENT

ANNIVESARY DATE IS JUNE 20, 1987 LWOP FOR 9 MONTHS AND 20 DAYS ADD 9 MONTHS AND 20 DAYS TO

JUNE 20, 1987 ANNIVESARY DATE 06/20/87 PLUS 9 MONTHS AND 20

DAYS EQUALS 04/10/88 NEW ANNIVESARY DATE IS APRIL 10,

1998

PERSONAL LEAVE

ALL CLASSIFIED EMPLOYEES EARN 5 DAYS OF PERSONAL LEAVE ON THEIR ANNIVERSARY DATE

PERSONAL LEAVEANNIVERSARY DATE DATE OF ORIGINAL APPOINTMENT ADJUSTMENT OF THIS DATE ONLY

WHEN AN EMPLOYEE IS NOT ON THE PAYROLL

NEW ANNIVERSARY DATE IS THE DATE THE EMPLOYEE RETURNS TO THE PAYROLL

FULL-TIME CLASSIFIED STAFF SICK LEAVE ACCRUING SICK LEAVE CREDITS

– 37.5 hour week • 3.75 hours biweekly

– 40 hour week• 4.0 hours biweekly

SICK LEAVE MAX ACCUMULATION CSEA

– ASU - 190 DAYS– OSU - 200 DAYS– ISU - 200 DAYS

PEF- 200 DAYS COUNCIL 82 -225 DAYS SECURITY UNIT - 225 DAYS

CLASSIFIED STAFFSICK LEAVE AT HALF PAY TO BE ENTITLED TO SICK LEAVE AT

HALF PAY (SL@1/2 PAY) AN EMPLOYEE MUST:

• have permanent status• have at least one year of state service• be absent because of personal illness or

disability• must exhaust all other accruals

SL @ 1/2 PAY

ACCUMULATION OF SL@ 1/2 PAY• based on union contract

– 10 days for each six months of state service

FAMILY MEDICAL LEAVE ACT (FMLA) ELIGIBILITY:

– MUST BE EMPLOYED FOR A MINIMUM OF ONE YEAR

– MUST WORK A MINIMUM OF 1250 HOURS PER YEAR (.67 FTE)

– MEDICAL DOCUMENTATION IS REQUIRED

FMLA

EARN 12 WEEKS FMLA PER CALENDAR YEAR

ALLOWS EMPLOYEE TO MAINTAIN HEALTH INSURANCE AT THE EMPLOYEE SHARE

FMLA RUNS CONCURRENT WITH WORKERS COMPENSATION OR CHILDREARING LEAVE

CHILDREARING LEAVE

PERIOD OF DISABILITY– FOUR WEEKS PRIOR TO THE

ANTICIPATED DUE DATE– SIX WEEKS FOLLOWING CHILDBIRTH

SICK LEAVE CAN BE USED ONLY DURING THIS 10 WEEKS PERIOD– MEDICAL DOCUMENTATION IS REQUIRED

FOR DISABILITIES BEYOND THIS PERIOD

CHILDREARING LEAVE(con’t) MATERNITY LEAVE MAY BE

FOLLOWED BY CHILD CARE LEAVE WITHOUT PAY AT THE EMPLOYEE’S REQUEST FOR UP TO 7 MONTHS FROM DATE OF DELIVERY OR ADOPTION

VACATION, PERSONAL LEAVE MAY BE USED DURING THIS PERIOD

CHILDREARING LEAVE(con't') IN THE EVENT BOTH PARENTS ARE

STATE EMPLOYEES, THE 7 MONTHS OF LWOP MAY BE SPLIT INTO TWO SEPARATE BLOCKS WITH EACH PARENT TAKING ONE BLOCK OF LEAVE, NOT TO EXCEED A COMBINED TOTAL OF SEVEN MONTHS

FAMILY SICK LEAVE/BEREAVEMENT LEAVE

15 DAYS PER YEAR FOR DEATH OR ILLNESS IN IMMEDIATE FAMILY

AUTHORIZATION SHOULD NOT BE UNREASONABLE DENIED

DID YOU KNOW?

AN EMPLOYEE MAY CONTINUE HIS/HER HEALTH INSURANCE AFTER RETIREMENT AT THE EMPLOYEE SHARE !– 90% OF COST FOR THE EMPLOYEE– & 75% OF COST FOR DEPENDENTS IS

PAID BY THE STATE

THE GOOD NEWS IS ---

165 (may be 200 with new contract) DAYS OF SICK LEAVE CAN BE CONVERTED TO A DOLLAR EQUIVALENT OF AN EMPLOYEE’S SALARY TO PAY HEALTH INSURANCE PREMIUMS AFTER THEY RETIRE FROM STATE SERVICE

RESIGNATIONTERMINATIONRETIREMENT

SUBMISSION OF FINAL SEMIANNUAL TIME SHEET – STATE PERSONNEL WILL COMPLETE

AN AUDIT OF ALL SEMIANNUALS AND THE RESULTS ARE FORWARDED TO PAYROLL TO INITIATE THE LUMP SUM PAYMENT FOR VACATION LEAVE (IF DUE)

QUESTIONS AND ANSWERS

LIZ DUNDON 645-5000 ext.1266

or

ldundon@business.buffalo.edu

www.business.buffalo.edu/hrs/