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A Citizens' Advisory Task Force analyzed the state of Clarence Schools' buildings and grounds. This presentation summarizes its findings.
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Clarence School District Citizen’s Advisory Task Force on FacilitiesNovember 19, 2013 - June 16, 2014
1
Task Force Members
Vic Martucci, Chair
Jim Powers
Scott Bylewski
Jim Callahan
Jim Dentinger
Melissa Boglioli
Mark Layer
Barry Chubb
Tom Burns
Keith Parwulski
Elizabeth Dunne
2
Michael Fuchs, Board of Education Trustee
Geoffrey Hicks, Superintendent of Schools
Rick Mancuso, Business Administrator
James Andres, Superintendent of Buildings and Grounds
Scott W. Jones, A.I.A. - Gordon W. Jones Associates, Architects
Jeffrey Nunn, Project Manager - Gordon W. Jones Associates, Architects
3
District Liaisons
Charge of Task Force:
Examine enrollment trends in order to determine short term and
longer term solutions on school building configurations that
maximize fiscal efficiency and educational effectiveness
Examine capital improvement needs in order to determine if a capital
project is necessary and what the scope of the project should be
4
Capital Project Rationale
Building Stewardship
Our school buildings range in age from 48 to 75 years old
There has not been a major “fix-it”, general repair and maintenance project for over 40 years
They are community buildings and require maintenance and upkeep
We, as a community, have maintained these buildings in the past and must continue to do so as long as the buildings remain in use
5
Capital Project Rationale
Why fund with a bond issue?
Yearly operating budgets do not cover costs of major repairs and equipment
replacement
With a bond, 70% of any Capital Project will be refunded by state aid
Without a bond, NONE of the costs for repairs and equipment replacement
are refunded by the state, so all costs fall on the district
6
Capital Project Components
1. Facilities Use and Consideration of Consolidation
2. 2011 Building Conditions Survey and Supplements
3. Athletic Facilities Analysis
7
Task Force Recommendations
Maintain current building use and configuration
Invest $9.3 million to leverage a $30.9 million
Repair & Maintenance Capital Project
Invest $1.5 million to leverage a $5 million Athletic
Facilities Capital Project
8
Fiscal Effect
On a $200,000 home, this would amount to
$60 for the Repair & Maintenance Capital
Project plus $8.50 for the Athletic Facilities
Capital Project per year, or less than $6 per
month for the 15 year life of the bond
9
Capital Project Components
10
1. Facilities Use and Consideration of Consolidation
Facilities Use and Consolidation
Current Building Use and Student Enrollment
Building Grade Level # of Students
High School 9-12 1,608
Middle School 6-8 1,174
Elementary Total K-5 1,954
Clarence Center K-5 422
Harris Hill K-5 500
Ledgeview K-5 498
Sheridan Hill K-5 534 11
Elementary School CapacityOptimum Enrollment Capacity for each Elementary School = 550
Assumes retention of 5 Special Education classes, Physical Education, Art,
Music, and Library needs
Considers classroom needs for Response to Intervention, Special Education,
Occupational and Physical Therapy, Computer Labs and Book Rooms
Total District Elementary Enrollment Capacity for 3 buildings = 1,650
Current Total District Elementary Enrollment = 1,954
12
Grade 2008-09 2009-10 2010-11 2011-12 2012-13 2013-145-yr
change
K-5 2243 2236 2141 2090 2031 1954 -289
6-8 1202 1188 1211 1182 1203 1174 -28
9-12 1637 1683 1667 1649 1620 1608 -29
K-12 5082 5107 5019 4921 4854 4726 -356
Actual Enrollment TrendsPrevious 5 years
13
Grade 2014-15 2015-16 2016-17 2017-18 2018-195 year
change
K-5 1904 1850 1831 1814 1800 -104
6-8 1160 1135 1089 1060 1021 -139
9-12 1571 1565 1569 1555 1548 -23
K-12 4635 4550 4489 4429 4369 -266
Projected Enrollment TrendsNext 5 years
14
Charge #1: RecommendationFacilities Use and Consolidation
There is not sufficient enrollment decline at this time to consider closing a school or reconfiguring grade levels
The Task Force recommends:
! Maintaining four elementary schools if the elementary enrollment drops to the benchmark level of 1,650 students
! Reconvene the Task Force if benchmark levels are realized at a future date
15
Capital Project Components
16
1. Facilities Use and Consideration of Consolidation
2. 2011 Building Conditions Survey and Supplements
District Investment: $9.3 million
New York State: $21.6 million
Total Investment $30.9 million
Task Force Recommendation
17
Recommended Repair & Maintenance
Capital Project
Structures
Building Original Construction Additions & Alterations
Clarence Center Elementary 1939 1949, 1956, 1970
Harris Hill Elementary 1953 2001
Ledgeview Elementary 1961 2001
Sheridan Hill Elementary 1958 2001
Clarence Middle School 1966 1994, 2005
Clarence High School 1952 1957, 1967, 1997, 2005
Bus Garage 199618
Required every 5 years
Identifies health & safety issues, interior & exterior construction issues
All code items must be updated
Fire alarms, asbestos, handicap accessibility, electrical
Items prioritized and categorized
Reviewed and updated in 2013, included District Technology Plan
2011 Building Conditions Survey
19
Code Mandates = $4,680,000
Safety & Security = $912,000
Communication = $1,870,000
General Repairs/Restoration = $2,150,000
Masonry Repairs = $1,005,000
Parking Lots/Sidewalks = $5,975,000
Heating, Ventilation, AC = $5,430,000
Electrical = $1,410,000
Plumbing = $2,325,000
Flooring = $2,125,000
Roofing = $4,165,000
Bleacher & Pressbox = $1,200,000
Energy Management = $4,015,000
Technology = $6,520,000Total = $43,782,000
Building Conditions Survey Summary
2013 Update
20
Rationale – Repair & Maintenance Capital Project
What Major Issues Must Be Addressed?
Building health & safety concerns
Building roofs, HVAC, and electrical equipment
Aging building infrastructure
Updating technology infrastructure
21
Rationale – Repair & Maintenance Capital Project
Why Now?
Leverage $9.3 million of district investment in order to gain $21.6 million of state funds for capital repairs & maintenance
Systems and elements in buildings are past their useful life
Preventative maintenance must be done on systems in a normal repair cycle in order to protect our investment and save money in the long term
New health and safety regulations must be adhered to when a building undergoes any renovation
22
Rationale – Repair & Maintenance Capital Project
Cost Savings
Some renovations will save money in the long term
by making utility use more efficient
Delays in addressing systems issues will result in
breakdowns and more costly emergency repairs
23
Charge #2: RecommendationRepair & Maintenance Capital Project
We all agree that $42.6 million is too much to ask the community to support
Therefore, the Task Force recommends:
! All Priority #2 items be removed from this Capital Project, and that
! As many Priority #1 items as possible be scaled back to reduce costs
Total Repair & Maintenance Capital Project:
$30.9 million
24
Code Mandates = $3,636,000
Safety & Security = $912,000
Communication = $1,415,000
General Repairs/Restoration = $1,410,000
Masonry Repairs = $705,000
Parking Lots/Sidewalks = $1,310,000
Heating, Ventilation, AC = $5,278,000
Electrical = $782,000
Plumbing = $1,254,000
Flooring = $960,000
Roofing = $4,095,000
Athletic Safety Issues = $1,200,000
Energy Management = $1,790,000
Technology = $6,153,000Total = $30.9 million
Repair & Maintenance Project Summary
25
Clarence Center Elementary
Total Estimate = $5,623,000
Technology (network cabling, power, wireless)
Energy management, electrical, communications
Roofing
HVAC & plumbing
Safety, security, code mandates
Exterior doors & sidewalks
26
Harris Hill Elementary
Total Estimate: $1,310,000
Technology (power, wireless, network cabling)
Flooring, exterior masonry, parking lots, general repairs
Plumbing
Safety, security, code mandates
Drainage drywell & sidewalks
Replace wood floor in gym
27
Ledgeview Elementary
Total Estimate = $6,905,000
Roof
Technology (network cabling, power, wireless)
Energy management, electrical, communications
Masonry, flooring, parking lots, general repairs
HVAC, plumbing
Safety, security, code mandates
28
Sheridan Hill Elementary
Total Estimate = $2,390,000
Technology (network cabling, power, wireless)
Energy management, electrical, communication
Masonry, flooring, parking, general repairs
Roof
HVAC, plumbing
Safety, security, code mandates
29
Clarence Middle School
Total Estimate = $1,933,000
Technology (backup, security, network cabling, wireless)
Energy, management, electrical, communications
Flooring & general repairs
HVAC & plumbing
Safety, security, code mandates
30
Clarence High School
Total Estimate = $7,452,000
Technology (backup, security, power, wireless)
Bleachers, pressbox, parking lots
Flooring, masonry, general repairs
Energy management, electrical, communication
Heating, Ventilation, Air Conditioning
Safety, Security, Code Mandates
31
Capital Project Components
32
1. Facilities Use and Consideration of Consolidation
2. 2011 Building Conditions Survey and Supplements
3. Athletic Facilities Analysis
District Investment: $1.5 million
New York State: $3.5 million
Total Investment: $5 million
Task Force Recommendation
33
Recommended Athletic Facilities
Capital Project
Current Condition of CHS Athletic Fields
Current athletic fields are in poor condition
Overuse of the fields in the fall and spring seasons puts significant stress on them
The athletic fields never get a chance to recover from overuse
Fertilization and field maintenance budget has been reduced and maintaining the fields properly is a challenge
Poor weather limits contests and practices, especially in late fall & early spring Preponderance of cancelled or rescheduled games due to field conditions
34
1,775 participants in grades 7-12 that use the athletic fields
Synthetic playing surfaces will be safer and result in fewer
injuries for our student athletes
Regardless of weather, we can schedule contests and
practices
The project will be partially aided by the state (up to 70%)
Rationale – Athletic Facilities Capital Project
35
The fields can be used by community teams and groups
Any team will be able to play under the lights
Synthetic turf fields have been successfully installed and used
throughout the region
The task force looked at a wide variety of field options and
concluded the proposal best meets the needs of our school
district
Rationale – Athletic Facilities Capital Project (con’t.)
36
Clarence High School Athletic Fields 2014
37
38
Proposed Multi-purpose Turf FieldFootball, Soccer, Field Hockey, Lacrosse, and Physical Education classes
39
Multi-purpose Turf Field
Replace !rubberized !
track surface!
Replace fencing
Replace!scoreboardExisting
lighting remains
40
A. Remove existing grass football
field and install new artificial turf
with under-drainage system (field
designed for football, lacrosse,
field hockey)
B. Replace rubberized track surface
C. Replace perimeter fencing
D. Replace scoreboard
41
Proposed Multi-purpose Turf FieldsBaseball, Softball, Soccer, Field Hockey, PE classes and community use
42
Softball !Turf Field
Baseball !Turf Field
Multi-purpose Turf Field
Existing dugouts and scoreboards
remain
43
A. Install new artificial turf with under-
drainage system at existing varsity
baseball & softball fields
B. Existing scoreboards remain
C. Includes regulation size multi-sport
synthetic turf field placed in the
varsity baseball outfield
44
Benefits of Synthetic Turf on Athletic Program
Safety
Playing conditions remain constant and even playing surfaces
reduce the risk of injuries caused by inconsistent playability of
natural grass
Artificial surfaces require no mowing, watering, or re-lining
45
Durability
Our current grass fields cannot support all of the use from our athletic program
Synthetic fields are available during those months when adverse weather hinders practice and games
It is not necessary to limit the use of fields in order to preserve them for competition
No need to transport teams off-site for practice, saving taxpayers additional transportation costs.There would be a significant positive impact on scheduling events that have weather related cancellations
Benefits of Synthetic Turf on Athletic Program
46
Benefits of Synthetic Turf on Athletic Program
Physical Education, School Sports & Community Use
Synthetic turf fields provide additional teaching and learning
stations to promote the health and wellness of all students
Synthetic fields can be used by all community youth sports
groups
47
Charge #3: RecommendationAthletic Fields
The Task Force recommends:
1. A separate Athletic Facilities Capital Project Bond Issue be presented in the amount of $5 million
2. The Athletic Facilities Capital Project should be contingent on the successful passing of the $30.9 million Repair & Maintenance Capital Project Bond Issue
This means that the Program Facilities Bond MUST PASS in order for the Athletic Facilities Bond to be put into effect, should it pass
48
The total for the 2 bond issues would be $35.9 million
Approximately $25.1 million of the proposed total investment
of $35.9 million - or 70% - will be reimbursed to local
taxpayers by New York State
Approximately $9.3 million for the Repair & Maintenance
Capital Project cost and $1.5 million of the Athletic Facilities
Capital Project cost would be covered by school tax levy over
the 15 year life of the bonds
Summary
49
Fiscal Effect
On a $200,000 home, this would amount to
$60 for the Repair & Maintenance Capital
Project plus $8.50 for the Athletic Facilities
Capital Project per year, or less than $6 per
month for the 15 year life of the bond
50
Recommended