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Purpose of Program
• Positive communication between residents and the City
• Foster a sense of community
• Address citizen concerns
• Offer a contact point via volunteer liaisons
Goals of Program
• Build partnerships
• Improve communication
• Foster/encourage public involvement
• Inform neighborhoods
• Assist residents in identifying needs and assets of their neighborhood
Neighborhood Projects
• Benefit to the public
• Physical improvements
• Build/enhance neighborhood features
• Not funded by association dues (ongoing maintenance fees)
• Completed within six months of approval
Grant Cycles
• Communication Grants (available January 3 – February 6, 2015)
• Project Grants (available January 9 –March 13, 2015)
• Mini-grants (pending funding available mid-March 2015) All Mini-grants must be completed by November 13, 2015.
Neighborhood Project Examples• Neighborhood entrance signage
• Landscaping entrances
• Landscaping traffic islands or portions of right of ways
• Neighborhood cleanups
• Painting of public areas
• Community Gardens
Mini-grants & Communication Grant Examples
• “Screen on the Green” movies in the park
• Murals or Mosaics
• Renton River Days Parade Float
• Neighborhood events, trainings, meeting space
• A-frame signs, banners, newsletters
Grant Components• Project Evaluation Criteria
• Project Coordinator Responsibilities
• Developing a Budget
• Neighborhood Match
• Contract
• Liability
• Completion of Project
• Payment of Providers
• Maintenance of Project
Planning of project
• Is the planning of the project comprehensive and meet City Standards? (1 - 5 points)
Neighborhood Need
• No existing improvements (5 points)
• Existing improvements need some work (3 points)
• Existing improvements need little or no work (1 point)
Neighborhood Project Support
• Is there significant support? (5 points)
• Moderate support? (3 points)
• Opposition? (1 point)
Project Maintenance
• Project requires no maintenance (5 points)
• Some maintenance (3 points)
• Full maintenance (1 point)
Experience & Participation
• Experience with a similar project (5 points)
• Demonstrate active participation and commitment (3 points)
• No experience or commitment (1 point)
• Attendance at a Neighborhood Workshop/Event (2 points)
Project Visibility
• Benefit to the general public (5 points)
• Benefit to adjacent neighborhoods (3 points)
• Benefit to select group of residents (1 point)
Project Coordinator Responsibilities
• Grant Application signed by Board
• Fill out and submit paperwork
• Primary project contact
• Communicate with residents
• Give oral presentation to Grant Review Team
• Facilitate neighborhood meetings
• Coordinate maintenance
• Recruit volunteers
• If awarded, attend mandatory Grant Recipient Workshop
• Financial accountability/documentation of expenditures (original receipts, no copies)
Developing a Budget
• The cost of doing your project– Research costs early
• List all materials and services
• Obtain accurate and realistic cost estimates for all items from different sources
Neighborhood Match
• City of Renton will match dollar for dollar the following:– Volunteer labor - $22.55 per hour
– Donated professional services/skilled labor - ‘reasonable and customary rate’
– Donated material/supplies - market value
– Neighborhood fund raising/pledges - cash value
Match Limitations• Assistance from City staff or other City
funds
• Professional services– Entirely donated
– Entirely funded by grants
– Food & gas expenses not applicable
– Security camera and tools not eligible
• Up to $150.00 of volunteer labor match on application process
Contract
• Contract required– Provided by the City
– End of six month period (or funds are returned to the City)
• Signed by the Project Manager
Liability
• Submit list of volunteers
• City covers volunteers working on the project workers compensation
• Minors are encouraged to participate but not allowed to operate equipment
Payment of Providers
• Grant funds disbursed by:– Reimbursement paid directly to the
Association/organization (Recommended)
– City issued checks made out to the Association/ Organization
*Forms will be given to grant recipients after approved by Renton City Council
Completion of Project
• Provide City with:– Brief project summary (Final Report Form)
– Photographs, documents created and printed with use of grant money
Maintenance of Project
• Neighborhoods must assure projects will be maintained
• Neighborhood responsible for ongoing maintenance
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