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CITY OF BURLINGTON
REGULAR MEETING OF COUNCIL NO. 5-10
MINUTES
DATE OF MEETING: Monday, March 22, 2010.
PLACE OF MEETING: Council Chambers, Level 2, City Hall at
7:00 p.m.
MEMBERS PRESENT: Mayor Cam Jackson and Councillors Rick
Craven, Peter Thoem, John Taylor, Jack
Dennison, Rick Goldring and Carol
D’Amelio.
MEMBERS ABSENT: None.
STAFF PRESENT: Roman Martiuk, Allan Magi, Mariana Iglesias,
Joan Ford, Donna Kell, Tom Eichenbaum,
Suzanne Whitehead and Jo-Anne Rudy.
PROCLAMATIONS:
United Nations World Autism Awareness Day April 2, 2010
Red Cross Month March 2010
MOTION TO CONFIRM COUNCIL MEETING MINUTES:
25. Moved by: Councillor Craven
Seconded by: Councillor Dennison
THAT the minutes of the following meeting of Council be hereby confirmed:
Regular meeting of Council No. 4-10 held Monday, February 22, 2010.
MOTION CARRIED
DECLARATIONS OF INTEREST:
Councillor Dennison – Parks and Recreation Department report PR-13-10, dated
February 9, 2010, providing an update on the Parks and Recreation Department Work
Plan as it relates to Aqua Fitness, Parks and Recreation Department report PR-12-10,
dated February 9, 2010 as it relates to Ontario Men’s and Women’s Singles Squash
Championships and also as it relates to partnerships with supplementary private sector
facilities and the overall 2010 budget as it relates to rates and fees, as he and his children
own Cedar Springs Health, Racquet and Sports club, which provides recreational
programs and services.
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 2
DELEGATIONS:
Approval of Freeman Station Final Site Selection Option
See Item DI-03-10-1
1. Marianne Meed Ward, 497 Martha Street, Burlington, L7R 2R1, spoke in opposition to
Option B and provided feedback from 176 residents across the City and summarized the
key findings which showed 17 residents in support and 159 opposed to the placement of
Freeman Station in Spencer Smith Park. Meed Ward indicated that most residents were
in support of saving the station and locating it at Ireland House.
2. Les Armstrong, Burlington (Ward 1), indicated that although this location isn’t as
historically significant as the west end of Spencer Smith Park, it is a very suitable
compromise and will add positively to the streetscape of the area. Armstrong noted that
this location will afford the public easy access to the station and attract considerable
interest to private business who could lease the facility and added that there could also be
interest in the building for civic uses.
3. Jane Ann Newson, Chair, Heritage Burlington, advised that this is the most appropriate
and preferred location for the station and added that it has the wow factor the City’s been
looking for. Newson indicated that it will provide more possibilities for reuse and for the
public to connect with it through historical signage, photographs and storyboards.
Newson stated the importance of moving the station before it’s too late and urged
Council to please save the station.
4. Barb Teatero, representing the Burlington Museums Board, indicated that the station is a
key cultural resource and played a major role in the development of Burlington. Teatero
stated that the station would be maintaining its historical context if located in the
downtown and noted that it would contribute to the waterfront as the City’s cultural
centre.
5. Dave Morris, President, Burlington Historical Society, stated the importance of relocating
and saving this historical building and keeping it in Burlington. Morris noted that the
station would provide much needed washrooms at the east end of Spencer Smith Park and
urged Council to recognize the City’s historical past and save the station.
6. Bill Leslie, Burlington (Ward 3), spoke in opposition to Option B. Leslie distributed both
a Cad drawing of the Freeman Station at the proposed location and a picture of the actual
building to scale at the proposed location which showed that restaurant patio views of the
lake and Spencer Smith Park would be obliterated. Leslie noted that thousands of
residents and tourists enjoy these views every day of the summer and asked Council not
to make a last resort decision.
7. Joe Veitch, 1323 Lakeshore Road, Burlington indicated that Spencer Smith Park was a
Centennial project in 1964 and has since been attacked by adding buildings, parking lots
and destroying wooded areas. Veitch stated a number of reasons why the station should
not be located in the park and noted that because Council does not have a clear use for the
building, it should not be put in the park.
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 3
8. Janice Hambrock, 1002-415 Locust Street, Burlington, representing Harbourview
residents, submitted a petition from 23 Harbourview residents indicating that they oppose
the placement of Freeman Station in Spencer Smith Park and request Council to continue
exploring other location options for this building. Hambrock indicated that the station
would obstruct the panoramic view of the lake and expressed disappointment that
Council would consider encroaching on the limited green space in the downtown.
9. George Curran, 5387 Clive Crescent, Burlington, L7L 3N9, indicated that it is a terrible
tragedy to have a historical building deteriorate and noted that his first choice for the
location of Freeman Station would be Brock Park. Curran stated that an appropriate use
for this building would be to house the Sports Hall of Fame and various sports heritage
displays.
10. Bryce Leggatt, Chair, Burlington Sports Hall of Fame, advised that his organization has
been looking for a permanent space in the downtown and noted that if Freeman Station
was located in Spencer Smith Park, it would seem quite fitting that part of the facility be
made available to the Burlington Sports Hall of Fame. Leggatt indicated that they could
generate some revenue and would be in a position to offer some income to the City.
Leggatt noted that Brock Park would also be a suitable location for the station.
11. Pat Beaudoin, President, Burlington Art Centre Board of Directors, indicated that the
possibility of Freeman Station being located in the parking lot of the Burlington Art
Centre came to their attention very recently and noted that they have some concerns such
as loss of parking spaces, staffing and security issues, to name a few. Beaudoin noted
that they would need time to consult with their board and partners before making a firm
decision.
Approval of a Residential Development Charges Deferral Agreement for 551 Maple
Avenue
See Item F-14-10
12. Joe Lamb, 203-430 Pearl Street, Burlington spoke in opposition to this agreement and
noted that it goes against current policy and best practices when it comes to residential
developments. Lamb indicated that this type of agreement without the proper
consultation and transparency could be viewed as favouritism. Lamb noted that he does
not want his hard earned tax dollars being used to play banker to a big developer.
Approval to Maintain the Present 3-Lane Section of Lakeshore Road
See Item E-24-10-1
13. Joe Lamb, 203-430 Pearl Street, Burlington stated that the existence of merge lanes in
front of Spencer Smith Park does not promote pedestrian safety and causes major
congestion along Lakeshore Road which results in road rage as cars go in and out of
traffic to get advantage over the vehicles who occupy the main lanes. Lamb suggested
that the merge lanes in front of Spencer’s Landing and Burlington Avenue be eliminated
and four lanes be created in this area.
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 4
Approval of the 2010 Current Budget
See Item F-15-10-5
14. David Miller, Executive Director, Sound of Music Festival, provided some history of the
festival noting the number of volunteers and sponsors involved in this event on an annual
basis and noted the economic impact with the thousands of people who attend every year.
Miller added that the dynamic of the festival would change if they had to charge
attendees.
CONSIDERATION OF RECOMMENDATIONS FROM STANDING COMMITTEES
Committee of the Whole Meeting of March 1, 2010
PRESENTATION OF A NEW BY-LAW REGULATING THE EXPANSION OF
DRIVEWAYS
Present to Council for enactment by-law 20-2010, a by-law pursuant to Section 130 of the
Municipal Act regulating the expansion of driveways, attached as Appendix A in
Engineering Department report E-27-10, dated February 12, 2010. (E-27-10)
REFERRAL OF THE INTERNATIONAL SPORT EVENTS HOSTING POLICY AND
INTERIM SPORT EVENT HOSTING GUIDELINES TO THE MAY 12, 2010 COMMUNITY
SERVICES COMMITTEE
Refer consideration of Parks and Recreation Department report PR-12-10, dated February 9,
2010 regarding the International Sport Events Hosting Policy and Interim Sport Event
Hosting Guidelines, to the May 12, 2010 Community Services Committee. (PR-12-10-1)
ENDORSEMENT OF CIVIC ENGAGEMENT IN THE MAYOR AND COUNCIL
COMMUNITY CLEANUP
Continue with the community clean up based on the importance of its initiative as well as
the connection to Burlington’s Strategic Plan; and
Rotate the location of the BBQ for the Mayor and Council Community Cleanup across the
community in a city facility with 2010 being in the north; and
Continue the Mayor and Council Community Cleanup under the Mayor’s office direction
using the mayor’s staff and Councillor’s assistants and other city staff as required; and
Fund the Mayor and Council Community Cleanup through general funds, with a direction
not to exceed $7,000, with the exception of Roads and Parks Maintenance staff time. (PR-
14-10)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 5
APPROVAL OF ELGIN PARK AS THE LOCATION FOR THE APELDOORN PARK
EXCHANGE
Approve Elgin Park as the location for the Apeldoorn Park Exchange with a budget not to
exceed $100, 000. (PR-17-10)
DIRECTION TO MEET WITH HALTON REGIONAL STAFF REGARDING FEE
ASSISTANCE PROGRAMS AND AFFORDABLE RECREATIONAL OPPORTUNITIES
Direct the Acting Director of Parks and Recreation to meet with Region of Halton staff
(Children Services, Public Health Services and Ontario Works) to discuss current fee
assistance programs and potential opportunities to enhance affordable recreation
opportunities in the City of Burlington. (Councillor Thoem and Councillor D’Amelio)
(CW-04-10)
DIRECTION TO CONTACT THE PROVINCIAL GOVERNMENT REGARDING
COMMUNITY USE OF SCHOOLS SUBSIDY PROGRAM
Direct the Acting Director of Parks and Recreation to contact the provincial government to
better understand the Community Use of Schools Subsidy program; and
Direct the Acting Director of Parks and Recreation, in cooperation with both public school
boards, to undertake an audit of how provincial funds for the schools use subsidy program
are used in the City of Burlington; and
Direct the Acting Director of Parks and Recreation to undertake a review of the school use
subsidy program and its impact on the Community Schools Utilization Agreement and
report back to the Community Services Committee prior to the next Agreement being
approved. (Mayor Jackson) (CW-05-10)
FIVE ITEMS FOR RECEIPT:
THAT the following five items, having been given due consideration by the Community
Services Committee, be received and filed:
Report providing an update on the Fairview Street/Plains Road/QEW ramp reinstatement.
(E-25-10-1, February 12, 2010)
Email from Deb Caughlin, Manager of Committee Services, regarding the report
providing an update on the Fairview Street/Plains Road/QEW ramp reinstatement. (E-
25-10-2, February 26, 2010)
Report providing information on a policy framework on affordable access to recreation
for Ontarians. (PR-15-10, February 8, 2010)
Report providing an update on the status of the Parks & Recreation Work Plan. (PR-13-
10, February 9, 2010)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 6
Delegation material from George Curran, President Burlington Sport Alliance, regarding
the report recommending approval of The International Sport Events Hosting Policy and
Interim Sport Event Hosting Guidelines. (PR-12-10-2, March 1, 2010)
Joint Community Development and Community Services Committee Meeting of March 1,
2010
APPROVAL OF A VARIANCE TO SIGN BY-LAW 34-2007 TO PERMIT A DECREASED
FRONT YARD SETBACK FOR A PROPOSED GROUND SIGN – CANADIAN TIRE
CORPORATION
Allow the application by the Canadian Tire Corporation, 2180 Yonge Street, Toronto,
ON M4P 2V8, for the following variance to Sign By-law 34-2007 for the property known
as 3250 Fairview Street:
1. A front yard setback of 1.5 m instead of the 3.81 m setback required under the
Sign By-law for a proposed ground sign; and
Having had regard for Section 99, Subsection 5 of the Municipal Act, 2001, S.O. 2001,
c.25 as amended, the variance request is found to be minor, to be desirable, and maintains
the intent of the said By-law, and the application is approved subject to the following
condition:
1. The variance applies to the proposed ground signage only and is valid only for the
duration of its existing use on site. (PB-22-10)
The following amendment was moved by Mayor Jackson and seconded by Councillor Dennison:
THAT Item DI-03-10-1 of the Joint Community Development and Community Services
Committee Meeting No. 3-10, be amended by deleting the recommendation in its entirety
and replacing with the following:
Approve in principle the south west corner of the parking lot at Brock Park and the Burlington
Art Centre as the final selection site for relocation of the historic Freeman Station; and
Direct the Executive Director of Corporate Strategic Initiatives to issue a request for proposal for
the relocation of the station to this site and retain a qualified consulting team for the preparation
of detailed design for the relocation including: site plan, landscaping and servicing, foundation
design, structure relocation and placement and a restoration plan; and
Authorize the Executive Director of Corporate Strategic Initiatives to obtain competitive bids for
construction of the site works, foundation and relocation of the Freeman Station; and
Authorize the General Manager of Development and Infrastructure to undertake a consultation
with the Burlington Art Centre, the Burlington Historical Society and the Burlington Sports Hall
of Fame Committee to develop a proposal or proposals for the community use of the relocated
station under the following general guidelines:
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 7
The building will not have a full basement
The Burlington Art Centre be given sufficient time to develop a memorandum of
understanding with the City regarding the prescribed uses subject to analysis of its impact
on Burlington Art Centre’s strategic plan
The Historical Society be given an opportunity to jointly develop a specialized display
honouring our City’s transportation heritage
The Hall of Fame Committee be given an opportunity to develop a specialized display
honouring our City’s sports and recreation heritage
Proceeds from the project budget of approximately $990,000 be used in part and by agreement
to support the capital expenditure of the Burlington Art Centre, the jointly used parking area
including resurfacing, lighting and landscape improvements, the display areas for the Hall of
Fame, the Historical Society and the Burlington Art Centre; and
Staff report back on progress within 3 weeks.
A Recorded Vote was requested by Councillor Dennison, resulting in the following:
IN FAVOUR: Mayor Jackson, Councillors Craven and D’Amelio
OPPOSED: Councillors Thoem, Taylor, Dennison and Goldring
(3 in favour, 4 opposed)
AMENDMENT FAILED
APPROVAL OF FREEMAN STATION FINAL SITE SELECTION OPTION
Approve Option B East end of Spencer Smith Park above grade (with lower level
walkout), as outlined in Development & Infrastructure Division report DI-3-10, dated
February 18, 2010, as the final selected site for relocation of the historic Freeman Station;
and
Direct the General Manager of Development & Infrastructure to issue a request for
proposal for the relocation of the station to the location described in Option B of
Development & Infrastructure Division report DI-3-10, dated February 18, 2010, and
retain a qualified consulting team for the preparation of a detailed design for the
relocation of the Station including: site plan, landscaping and servicing, foundation
design, structure relocation and placement, and a restoration plan; and
Authorize the General Manager of Development & Infrastructure to apply for site plan
approval and building permits, including permits from Conservation Halton, if necessary,
pursuant to Ontario Regulation 162/06; and
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 8
Authorize the General Manager of Development & Infrastructure to obtain competitive
bids for construction of the site works, foundation and relocation of the Freeman Station
and report back on the results; and
Direct the General Manager of Development & Infrastructure to proceed with Phase 3,
issuance of Request for Expressions of Interest (RFEI) for the Freeman Station adaptive
re-use project, as described in Development and Infrastructure Division report DI-3-10,
dated February 18, 2010, and report back to the Community Development Committee on
the RFEI outcome. (DI-03-10-1)
RECOMMENDATION FAILED
REFERRAL OF CONFIDENTIAL REPORT PROVIDING AN UPDATE ON THE BRANT
STREET PIER
Refer consideration of confidential Engineering Department report E-30-10, dated
February 18, 2010, to a Special Community Services Committee meeting to be held prior
to the Council meeting of March 22, 2010. (E-30-10-1)
DIRECTION REGARDING NEW CITY PARK – PAN AM GAMES UPDATE
Direct the Executive Director of Corporate & Strategic Initiatives to write to the Chair of
the Niagara Escarpment Commission requesting an opportunity to present additional
information on Burlington’s role in the Pan Am Games with New City Park as the
preferred site. (CD-04-10-2)
EIGHT ITEMS FOR RECEIPT:
THAT the following eight items, having been given due consideration by the Community
Development Committee, be received and filed:
Memorandum from Allan Magi, Executive Director of Corporate Strategic Initiatives
regarding the Pan Am Games – New City Park site. (CD-04-10-1, February 22, 2010)
PowerPoint presentation from Allan Magi, Executive Director of Corporate Strategic
Initiatives regarding the Pan Am Games – New City Park site. (CD-04-10-3, March 1,
2010)
PowerPoint Presentation from ATA Architects Inc., 211 Lakeshore Road East, Oakville,
L6J 1H7, concerning the report providing an update on the results of the January 18,
2010 Freeman Station workshop and final site selection options. (DI-03-10-2, March 1,
2010)
Freeman Station Heritage Impact Study: Relocation of Freeman Station to Spencer Smith
Park. (DI-03-10-3, March 1, 2010)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 9
Delegation material from Les Armstrong, concerning the report providing an update on
the results of the January 18, 2010 Freeman Station workshop and final site selection
options. (DI-03-10-4, March 1, 2010)
Delegation material from Joe Veitch, concerning the report providing an update on the
results of the January 18, 2010 Freeman Station workshop and final site selection options.
(DI-03-10-5, March 1, 2010)
Correspondence from Susan Morrissey, Chair, Tourism Board of Directors, concerning
the report providing an update on the results of the January 18, 2010 Freeman Station
workshop and final site selection options. (DI-03-10-6, March 1, 2010)
Confidential PowerPoint presentation from Philip Kelly, Manager of Development and
Environmental Engineering, concerning the report providing an update on the Brant
Street Pier. (E-30-10-2, March 1, 2010)
Budget & Corporate Services Committee Meeting of March 2, 2010
APPROVAL OF A RESIDENTIAL DEVELOPMENT CHARGES DEFERRAL AGREEMENT
FOR 551 MAPLE AVENUE
Approve a residential development charges deferral agreement for 551 Maple Ave [535-
41/06] at the prime lending rate plus 1% of the city’s bank with the payment plan
specified in Appendix B of Finance Department report F-14-10, dated February 5, 2010;
and
Authorize staff to prepare a legal agreement for the development charges deferral
agreement for the development at 551 Maple Ave [535-41/06]. (F-14-10)
APPROVAL OF THE PROPOSED 2010 BURLINGTON DOWNTOWN BUSINESS
IMPROVEMENT AREA BUDGET AND LEVY
Approve the 2010 Proposed Budget for the Burlington Downtown Business Improvement
Area (BIA) as presented in Appendix B of Finance Report F-12-10, dated February 17,
2010 incorporating a BIA members’ levy of $522,500; and
Authorize the Treasurer to incorporate the resulting BIA tax rates into the 2010 Tax Levy
By-Law; and
Approve a $30,000 internal loan funded from the Hydro Reserve Fund in 2010 for the
Burlington Downtown Business Improvement Area (BIA) to be repaid in three equal
instalments plus interest at the City’s average annual borrowing rate. (F-12-10)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 10
APPROVAL OF THE PROPOSED 2010 ALDERSHOT BUSINESS COMMUNITY
BUSINESS IMPROVEMENT AREA BUDGET AND LEVY
Approve the 2010 Proposed Budget for the Aldershot Business Community Business
Improvement Area (BIA) as presented in Appendix A of Finance Report F-13-10, dated
February 17, 2010 incorporating a BIA members’ levy of $76,000; and
Authorize the Treasurer to incorporate the resulting BIA tax rates into the 2010 Tax Levy
By-Law. (F-13-10)
ENDORSEMENT OF ACTIONS REGARDING QUARTERLY LITIGATION UPDATE
Endorse the actions of the City Solicitor in respect of Litigation matter #17 of Legal
Department report L-13-10 dated February 8, 2010 providing an update on the status
of litigation, prosecution, tribunal and property matters. (L-13-10)
DIRECTION TO REVIEW AND DEVELOP A POLICY FOR DEFERRALS ON
DEVELOPMENT CHARGES
Direct the Director of Finance to develop a policy for deferrals on development charges
for residential properties including not-for-profit and affordable housing, and review the
existing policy for deferrals on development charges on non-residential properties.
(Councillor Thoem) (BC-04-10)
FOUR ITEMS FOR RECEIPT:
THAT the following four items, having been given due consideration by the Budget and Corporate
Services Committee, be received and filed:
Report providing the status of the reserve for contingencies as at December 31, 2009.
(F-16-10-1, February 12, 2010)
Confidential Schedules 5 and 5/1 to Finance Department report providing the status of
the reserve for contingencies as at December 31, 2009. (F-16-10-2, February 12, 2010)
Report providing a Financial Status report as at December 31, 2009. (F-10-10, February
11, 2010)
Report regarding Council remuneration and expenses 2009. (F-11-10, February 11, 2010)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 11
Community Services Committee Meeting of March 3, 2010
REFERRAL OF MEMORANDUM REGARDING THE REQUEST FOR SCHOOL BUS
PARKING AT IROQUOIS PARK.
Refer consideration of Parks & Recreation Department memo CC-06-10, dated February
19, 2010 regarding the request for school bus parking at Iroquois Park to the March 31,
2010 Community Services Committee. (CC-06-10)
REFERRAL OF CORRESPONDENCE FROM RESIDENT REGARDING A REQUEST FOR
SCHOOL BUS PARKING AT IROQUOIS PARK.
Refer consideration of correspondence from Margarita Darnel, CC-07-10, dated
December 3, 2009 regarding the request for school bus parking at Iroquois Park to the
March 31, 2010 Community Services Committee. (CC-07-10)
APPROVAL OF THE JOINT VENTURE AGREEMENTS
Approve the Joint Venture Policy (Appendix A) as outlined in Parks & Recreation
Department report PR-09-10, dated February 10, 2010; and
Rescind the existing Joint Venture Financing Policy; and
Direct the Executive Director of Corporate Strategic Initiatives Department to perform
condition assessments on all Joint Venture Facilities by December 31, 2010 to determine
the costs and anticipated timelines for the replacement of assets; and
Direct the Director of Parks & Recreation, in consultation with the Executive Director of
Finance and the City Solicitor to report to the Community Services Committee in the first
quarter of 2011 with a financial analysis based on building condition assessments that
details costs associated with capital renewal and financial impacts on Joint Venture
Organizations; and
Direct the Director of Parks & Recreation to renew expiring Joint Venture Agreements
on a month to month basis until Council approves a capital renewal strategy for Joint
Venture Facilities. (PR-09-10-1)
APPROVAL OF THE TYANDAGA MUNICIPAL GOLF COURSE – REVISED 2010
BUSINESS OPERATING MODEL AND PRICING STRUCTURE
Approve Option 2, for the transitional year 2010 Tyandaga Municipal Golf Course green
fee and membership rates and fees (excluding taxes) as follows:
That the following fees be effective March 4, 2010:
a) Green fee rates at $44.76 (am) and $35.24 (pm)
b) Junior membership fee at $476.18
c) Streamline membership categories and set the Adult 7-day membership at
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 12
$1, 1428.56 and the 5- day membership at 1317.87 and provide unlimited
golf
d) Introduce an Alternative Adult membership that includes an upfront fee of
$714.29 (7-day), $476.19 (5-day) and a $19.05 flat green fee rate - pay as
you play
; and
Delegate decision-making authority for 2010, as a trial period, to the General Manager of
Community Services, the Executive Director of Finance and the Director of Parks &
Recreation for the following operational business matters at Tyandaga Municipal Golf
Course:
1. Adjusting, if market conditions change, rates and fees for the golf program ,
including memberships, the Junior Program and tournaments to remain
competitive
2. Entrepreneurial partnership development
3. Develop targeted promotional golf campaigns that will include price
packaging for green fee play to promote the golf course based on a cost
analysis to ensure revenue targets are met
; and
Direct the Director of Parks & Recreation to report back at the end of the 2010 golf season
on the outcomes of the delegated authority trial period; and
Direct the Director of Parks & Recreation to submit an annual updated business plan at the
end of each golf season for Council’s consideration, in addition to the regular reporting as
part of the budget process on the Tyandaga Municipal Golf Course operation that will
include, but not limited to, green fees, memberships, promotional campaigns, tournament
and food and beverage sales performance; and
Direct the Director of Parks & Recreation to provide Council with monthly e-mail updates
on the highlights of the financial and business performance of Tyandaga Municipal Golf
Course from April – December that will provide revised year-end forecasts to supplement
the annual business report, including any adjustment made under delegated authority; and
Authorize that commencing in 2010, the contribution to the Tyandaga Vehicle Depreciation
Reserve Fund (VDRF) be in accordance with the schedule contained in Appendix C of
Parks and Recreation Department report PR-6-10, dated February 4, 2010; and
Refer the revised 2010 budget for Tyandaga to the March 9, 2010 Budget & Corporate
Services Committee deliberation on the proposed 2010 Budget. (PR-06-10)
APPROVAL TO MAINTAIN THE PRESENT 3-LANE SECTION OF LAKESHORE ROAD
Approve the recommended alternative of maintaining the present 3-lane section of
Lakeshore Road for the near future with full reconstruction and streetscaping deferred to
2019 in the 2010 – 2019 Capital Budget and Forecast. (E-24-10-1)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 13
STATUS UPDATE ON THE RESIDENTIAL DRAINAGE ASSESSMENT (RDA) PROGRAM
Continue to undertake Phase 1 Engineering Assessments for Council approved RDA Pilot
Study areas; and
Fund the construction of the recommended drainage improvement works on public property
within the RDA Pilot study areas to assist residential property owners with drainage issues,
subject to the approval of City Council and consistent with Engineering Department report
E-67-08 dated November 26, 2008. Potential drainage improvements include but are not
limited to those outlined in Table 4.1 of Engineering Department report E-23-10, dated
January 27, 2010; and
Implement the drainage improvements outlined in Table 4.2 for private property to be paid
for by private property owners, subject to the recommended procedure outlined in Table 4.3
of Engineering Department report E-23-10, dated January 27, 2010; and
Adopt the procedure outlined in Table 4.3 of Engineering Department report E-23-10, dated
January 27, 2010, to assist residents with the implementation of drainage improvements on
private property; and
Authorize the Director of Engineering to prepare designs and to obtain bids from contractors
to construct the drainage improvements recommended on City property/easements for the
St. Mary’s Pilot study area; and
Authorize Engineering Department staff to meet with area residents and the external
professional engineering firms(s) retained for the RDA pilot study areas to present the
findings and recommendations from the Phase 1 Engineering studies; and
Direct the Director of Engineering to report back in the fall of 2011 on the extent to which
the recommendations in the Phase 1 Engineering studies have been implemented by
residents and provide a recommendation whether or not the RDA Pilot Program should
continue. (E-23-10)
APPROVAL OF THE DISCOVERY LANDING-OBSERVATORY FUNCTIONAL SPACE
REVIEW
Receive the Observatory Functional Space Review in Parks & Recreation Department report
PR-10-10 dated December 14, 2009; and
Approve expanding the existing year-round rental opportunities in the Observatory as
described in Parks & Recreation Department report PR-10-10 dated December 14, 2009;
and
Amend the approved 2010 Rates and Fees for the Observatory approved by Council on
December 14, 2009 to include an additional flat fee of $100 to book the Lobby area. (PR-
10-10-1)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 14
FOUR ITEMS FOR RECEIPT:
THAT the following four items, having been given due consideration by the Community and
Corporate Services Committee, be received and filed:
Memorandum from Doug Pladsen, Community Development Planner, regarding
Appendix B of the Parks and Recreation Department report PR-09-10 recommending
approval of the Joint Venture Agreements. (PR-09-10-2, February 22, 2010)
Memorandum from Tom Eichenbaum, Director of Engineering, regarding additional
information on the Lakeshore Road reconfiguration (E-24-10-2, February 19, 2010).
Correspondence from Gene Wasik, Burlington Cycling Committee, regarding the
Lakeshore Road reconfiguration additional information. (E-24-10-3, March 2, 2010)
Delegation material from Leanne Ciancone, Spencer’s at the Waterfront, regarding the
report recommending approval of the Discovery Landing-Observatory functional space
review and recommendations. (PR-10-10-2, March 2, 2010)
Budget & Corporate Services Committee Meeting of March 9, 2010
The following amendment was moved by Councillor Taylor and seconded by Councillor Thoem:
THAT Item F-15-10-5 of the Budget & Corporate Services Committee Meeting No. 6-10,
Reference #172 be amended by replacing the words ‘to be redeployed from within the city
complement’ with the wording ‘from the Planning and Building Department
redeployment”.
AMENDMENT CARRIED
APPROVAL OF THE 2010 CURRENT BUDGET
Approve the proposed 2010 Current Budget, Performance Measurement targets and Rates
& Fees (also known as Proposed 2010 Current Budget Review Material – Current Budget
Details) as amended by the Budget and Corporate Services Committee at their meeting of
March 9, 2010 as outlined in the chart below:
Appendix A
& B
Reference
Number*
Book Page
Number* Item Description
Net Change
Approved
88 53 Remove bus bench advertising program $54,000
116 58 City Talk page reduction – maintain 16 pages; do
not reduce to 12 pages
$7,800
168 69 Web casting Standing Committee meetings – add
funding in order to web cast Community
Development Committee meetings
$3,000
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 15
172 73 Waste Reduction / Recycling initiatives - add
one-time expenditure of $80,000 and on-going
expenditure of $20,000 to fund improved &
consistent waste/recycling containers within city
facilities and associated communication and
business process changes, including enhanced
green procurement policies with the objective of
moving toward a target of zero waste from city
facilities.
In addition, fund a 2-year contract position
($142,500) from the Planning and Building
Department redeployment to assist with the
development and implementation of an enhanced
waste management program for city facilities
including changes to procurement practices and
enhanced recycling and waste diversion.
Add one time funding from the Tax Stabilization
Reserve Fund (TFSRF)
$20,000
115-121 Add funding for advertising costs related to the
Mayor and Council community cleanup.
$2,000
171 Increase recoveries in Winter Control for
Tyandaga
$(4,000)
269 Add a budget for the new Waterfront Access and
Protection Committee
$5,000
; and
Apply any budget amendments approved by the Budget and Corporate Services Committee
against the proposed net tax levy amount of $112,698,387, which has resulted in a net tax levy
amount of $113,986,187. (F-15-10-5)
The following amendment was moved by Councillor Dennison and seconded by Mayor Jackson:
THAT Item F-08-10 of the Budget & Corporate Services Committee Meeting No. 6-10, be
amended by the following:
Reduce the Provision to the Employee Accident Reserve Fund from $250,000 to $150,000
Reduce the Provision to the Insurance Reserve from $500,000 to $300,000; and
Increase the Provision to the Joseph Brant Memorial Hospital Reserve Fund by $300,000
AMENDMENT FAILED
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 16
APPROVAL OF THE 2009 SURPLUS DISPOSITION
Receive Finance Department report F-08-10, dated March 9, 2010 reporting on the
preliminary 2009 Surplus including year-end adjustments processed to date as amended;
and
Direct the City Treasurer to allocate the 2009 Surplus based on the strategy outlined in
Finance Department report F-08-10, dated March 9, 2010 as amended and outlined in the
chart below:
Tax Rate Stabilization Reserve Fund (1-time) $767,540
Tax Rate Stabilization Reserve Fund (municipal
election)
$57,280
Employee Accident Reserve Fund $250,000
Provision to Insurance Reserve Fund $500,000
Severe Weather Reserve Fund
(formerly Winter Control)
$0
Provision to Joseph Brant Memorial Hospital
Reserve Fund
$1,200,000
Provision to Strategic Land Acquisition
Reserve Fund
$779,492
Tax Rate Stabilization Reserve Fund (balance) $0
Total $3,554,312
; and
Rename the Winter Control Reserve to the Severe Weather Reserve. (F-08-10)
The following amendment was moved by Councillor Dennison and seconded by Mayor Jackson:
THAT Item CORPSERV-01-10-1 of the Budget & Corporate Services Committee Meeting
No. 6-10, be amended by deleting the recommendation in its entirety and replacing with
the following:
Approve , in addition to the $1.2M funding provision to the Joseph Brant Memorial Hospital
Reserve Fund from the 2009 surplus disposition, transfer $800,000 from the Hydro Reserve
Fund to the Joseph Brant Memorial Hospital Reserve Fund for a total provision of $2M; and
Approve a dedicated tax levy beginning in 2010 for $2M, offset by one-time revenue of $2M
from the Joseph Brant Memorial Hospital Reserve Fund to raise funds for a municipal
contribution toward the Joseph Brant Memorial Hospital phase 1 redevelopment as a starting
point for the development of a Memorandum of Understanding and contribution agreement
between the City of Burlington and the Joseph Brant Memorial Hospital in future years.
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 17
A Recorded Vote was requested by Councillor Dennison, resulting in the following:
IN FAVOUR: Mayor Jackson and Councillor Dennison
OPPOSED: Councillors Craven, Thoem, Taylor, Goldring and D’Amelio
(2 in favour, 5 opposed)
AMENDMENT FAILED
APPROVAL OF A DEDICATED TAX LEVY FOR A MUNICIPAL CONTRIBUTION
TOWARDS THE JOSEPH BRANT MEMORIAL HOSPITAL PHASE 1 REDEVELOPMENT
Approve a dedicated tax levy beginning in 2010 of $1.2 million to raise funds for a
municipal contribution toward the Joseph Brant Memorial Hospital phase 1
redevelopment and as a starting point for development of a Memorandum of
Understanding and contribution agreement between the City of Burlington and the Joseph
Brant Memorial Hospital. (CORPSERV-01-10-1)
DIRECTION TO CONDUCT A REVIEW OF PLANNING DEPARTMENT STAFFING AND
AN EVALUATION OF NON-GREENFIELD DEVELOPMENT FEES.
That the senior management team be directed to conduct a staffing level review of the
Planning Department similar to that conducted for the Engineering Department in
CM/1/09 and that the review also include an evaluation of non-greenfield development
fees and that staff report back by September 2010. (Councillor Taylor) (BC-05-10)
DIRECTION TO EXPLAIN NET ZERO BUDGETS IN THE 2011 BUDGETS
That staff be directed to explain the intention and principles of “net zero budgets” in
2011 budget documents as well as how the net zero was achieved. (Councillor Taylor)
(BC-06-10)
DIRECTION TO INCORPORATE ROADS AND PARK MAINTENANCE COSTS INTO THE
PARKS AND RECREATION BUDGET
That staff be directed to develop better ways to incorporate significant RPM
operating costs into the Parks and Recreation budget in order to better evaluate
business operations and pricing. (Councillor Taylor) (BC-07-10)
TEN ITEMS FOR RECEIPT:
Receive and file the following ten items, having been given due consideration by the Budget and
Corporate Services Committee, be received and filed:
Report presenting the updated 2010-2013 Multi-Year Current Budget Simulation.
(F-07-10, February 18, 2010)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 18
Confidential Human Resource Department report regarding a human resource matter.
(HR-02-10)
Correspondence from Reena Bajwa, Financial Analyst, Budgets and Development,
Finance Department, dated February 17, 2010, regarding the proposed 2010-2019 Capital
Budget and Forecast. (EBC-01-10-3, February 17, 2010)
Correspondence from Keith Hoey, Chamber of Commerce, regarding the Joseph Brant
Memorial Hospital redevelopment. (CORPSERV-01-10-4, February 17, 2010)
Correspondence from Carrie Brooks-Joiner, Chair, Burlington Public Library Board,
regarding the memorandum from Elizabeth Lewis, Financial Analyst, Finance
Department dated February 24, 2010, regarding the proposed 2010 Current Budget. (F-
15-10-6, February 24, 2010)
Correspondence from John Edwards, Scouts Canada, regarding the memorandum from
Elizabeth Lewis, Financial Analyst, Finance Department dated February 24, 2010,
regarding the proposed 2010 Current Budget.
(F-15-10-7, February 24, 2010)
Correspondence from Paul Toffoletti, Chair, Burlington Sustainable Development
Committee, regarding the memorandum from Elizabeth Lewis, Financial Analyst,
Finance Department dated February 24, 2010, regarding the proposed 2010 Current
Budget. (F-15-10-8, February 24, 2010)
City of Burlington, 2010 Current Budget Action Request Form. (F-15-10-9, March 9,
2010)
Burlington Museums Board – 2010 Proposed Consolidated Current Budget. (F-15-10-10,
November 6, 2009)
Proposed 2010 Current Budget Booklet. (F-15-10-11, February, 2010)
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 19
MOTION TO ADOPT RECOMMENDATIONS FROM STANDING COMMITTEE:
26. Moved by: Councillor Craven
Seconded by: Councillor Dennison
THAT the following reports:
Committee of the Whole Report No. 4-10
Meeting of March 1, 2010. As presented
Joint Community Development and Community Report No. 3-10
Services Committee Meeting of March 1, 2010. As amended
Budget & Corporate Services Committee Report No. 5-10
Meeting of March 2, 2010. As presented
Community Services Committee Report No. 4-10
Meeting of March 3, 2010. As presented
Budget & Corporate Services Committee Report No. 6-10
Meeting of March 9, 2010. As amended
be hereby adopted.
MOTION CARRIED
MOTIONS ARISING FROM THE SPECIAL COMMUNITY SERVICES COMMITTEE
MEETING OF MARCH 22, 2010:
27. Moved by: Councillor D’Amelio
Seconded by: Councillor Craven
THAT the following recommendations:
APPROVAL OF CONFIDENTIAL BRANT STREET PIER PROJECT UPDATE
Approve the strategy and next steps as presented in Engineering Department report E-35-
10, dated March 15, 2010 particularly as identified in the section Strategy/Process. (E-35-
10, March 15, 2010)
ONE ITEM FOR RECEIPT:
Receive and File the following item, having been given due consideration by the Community
Services Committee,
Confidential Engineering Department report E-30-10, dated February 18, 2010 regarding
Confidential Brant Street Pier Project Update. (E-30-10, February 18, 2010)
be approved as presented.
MOTION CARRIED
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 20
REPORTS OF MUNICIPAL OFFICERS:
APPROVAL OF TREE REMOVAL AT 538 PLAINS ROAD EAST, NEW HORIZON HOMES
THAT New Horizon Homes be granted approval to remove five City trees from the
Plains Road frontage of the proposed mixed use supportive housing development at 538
Plains Road East; and
THAT all associated costs with respect to the removal of the trees will be the
responsibility of New Horizon Homes.
File: 535-012/09 (PB-29-10)
MOTION TO EXTEND COUNCIL MEETING:
28. Moved by: Councillor Craven
Seconded by: Councillor D’Amelio
THAT in accordance with City of Burlington Procedural By-law 37-2008, as amended, the
adjournment hour be extended beyond 10:30 p.m. by 30 minutes (to 11:00 p.m.) to continue
unfinished business.
MOTION CARRIED
MOTION TO SUSPEND RULES:
29. Moved by: Councillor D’Amelio
Seconded by: Councillor Craven
THAT in accordance with City of Burlington Procedural By-law 37-2008, as amended, the rules be
suspended in order for the adjournment hour to be extended beyond 11:00 p.m. to continue
unfinished business.
MOTION CARRIED
MOTION TO RECEIVE AND FILE COUNCIL INFORMATION PACKAGES:
30. Moved by: Councillor Dennison
Seconded by: Councillor Craven
THAT the following Information Packages, having been prepared and distributed to Council, be
received and filed:
February 26 and March 5, 12, 2010.
MOTION CARRIED
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 21
MOTION TO RECEIVE AND FILE ITEMS RECEIVED BY COUNCIL:
31. Moved by: Councillor Dennison
Seconded by: Councillor Craven
THAT the following items, having been considered by Council, be received and filed:
Memorandum from Allan Magi, Executive Director of Corporate Strategic Initiatives, dated
March 8, 2010, providing information on the Freeman Station. (Related to Item DI-03-10-1)
Memorandum from Italo DiPietro, Manager of Infrastructure & Data, Engineering
Department, dated March 11, 2010, concerning a by-law regulating the expansion of
driveways. (Related to Item E-27-10)
Public Feedback on Freeman Station compiled by Marianne Meed Ward.
Memorandum from Allan Magi, Executive Director of Corporate Strategic Initiatives, dated
March 19, 2010, providing additional information concerning Freeman Station Relocation
Project.
Memorandum from Chris Glenn, Acting Director of Parks & Recreation, dated March 15,
2010, providing additional information requested at the March 3 and 9, 2010 Budget and
Corporate Services Committee meetings.
Correspondence dated March 10, 2010 from Bryce Leggatt, Chair, Burlington Sports Hall of
Fame, concerning the re-location of Freeman Station.
Correspondence dated March 19, 2010 from BurlingtonGreen Zero Waste Sub-Committee
providing their strong support for the 2010 budget which in turn includes the expenditures
necessary to support the Zero Waste initiatives.
Delegation notes from Les Armstrong.
E-mail from Jason Bassford indicating his support of Freeman Station being located in
Spencer Smith Park.
Additional public feedback on Freeman Station received from Marianne Meed Ward.
Delegation material from Joe Veitch.
Delegation material from Bill Leslie.
Delegation material from Joe Lamb concerning Item F-14-10.
Delegation material from Joe Lamb concerning Item E-24-10-1.
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 22
Petition from residents of 415 Locust Street concerning the placement of Freeman Station in
Spencer Smith Park.
Delegation material from Jane Ann Newson.
Development and Infrastructure Report DI-03-10-1 concerning Freeman Station final site
selection option.
MOTION CARRIED
CONSIDERATION OF BY-LAWS:
32. Moved by: Councillor Thoem
Seconded by: Councillor D’Amelio
THAT the following by-laws be now introduced, entitled, enacted and passed:
By-law No.
Title
19-2010 A by-law to appoint certain Municipal Law Enforcement Officers for the City of
Burlington.
File: 745-06 (CL-5-10, DA-15-10)
20-2010 A by-law to regulate the expansion of driveways.
File: 795-03-1 (E-27-10)
21-2010 A by-law to exempt Lots 1, 2, 3, 4, 8, 9, 10, 11, Blocks 79, 80, 81, Plan 20M-
1035 and Lots 1 to 21, 47 to 53, Blocks 100, 101, and 102, Plan 20M-1063 from
part lot control, Branthaven Homes (Millcroft Inc.), Ward 6.
File: 511-01/10 (PB-26-10, DA-16-10)
22-2010 A by-law to exempt Lots 83 to 99, Plan 20M-1054 from part lot control, Burl 9
Developments Limited, Ward 6.
File: 511-01/10 (PB-31-10, DA-19-10)
23-2010 A by-law to amend Schedule “A” of Transit By-law 97-2008 to reflect fare
increases effective April 1, 2010.
Files: 770-01 and 770-11 (TT-01-10)
MOTION CARRIED
STATEMENTS BY MEMBERS:
Councillor Dennison will be hosting a Ward 4 public open house concerning Joseph Brant
Memorial Hospital on April 20 at Cedar Springs Health, Racquet and Sportsclub from 7 to 8:30
p.m. with guest Eric Vandewall, President and CEO.
REGULAR MEETING OF COUNCIL NO. 5-10 MARCH 22, 2010 PAGE 23
Councillor D’Amelio advised of an upcoming seminar entitled “Empowering Seniors –
Protecting Yourself” taking place on March 29 at the Burlington Seniors’ Centre from 1 to 4
p.m. For more information call Tracey Burrows at 905 335-7600, ext. 7492.
Councillor Goldring invited Ward 5 residents to a Citizens Engagement Public Round Table
meeting on March 25 at Mainway Recreation Centre from 7:30 p.m. to 9:00 p.m. to discuss how
Burlington is changing and what the defining issues are for Ward 5.
Mayor Jackson reminded citizens that the deadline for submitting nominations for the Civic
Recognition Awards is Friday, March 26 and extended an invitation to a Spaghetti and Lasagna
Dinner being held on March 30 at the Burlington Legion from 4:30 to 7:00 p.m. to kick-off the
Annual Easter Food Drive that will benefit both the Salvation Army and Partnership West food
banks.
MOTION TO CONFIRM PROCEEDINGS OF THE COUNCIL MEETING:
33. Moved by: Councillor D’Amelio
Seconded by: Councillor Thoem
THAT By-law Number 24-2010, being a by-law to confirm the proceedings of Council at its
meeting held Monday, March 22, 2010, be read a first, second and third time and be enacted and
passed.
MOTION CARRIED
MOTION TO ADJOURN:
34. Moved by: Councillor Thoem
Seconded by: Councillor D’Amelio
THAT this Council do now adjourn to meet again at the call of the Mayor.
Time: 11:34 p.m.
MOTION CARRIED
Suzanne Jones Cam Jackson
ACTING CITY CLERK MAYOR
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