CAPITAL PROJECTS PROCESS: PROJECT IDEA DEVELOPMENT · CAPITAL PROJECTS PROCESS: PROJECT IDEA...

CAPITALPROJECTSPROCESS:PROJECTIDEADEVELOPMENTWEHEARYOU–HERE’STHEEXPLANATIONYOUASKEDFOR(articleoriginallyappearedinJuly2016TahoeDonnerNews)Youhavequestionsaboutthecapitalprojectsprocess;wehaveanswers.YourquestionsillustratedtotheGeneralPlanCommittee(GPC)thattheoriginalflowchartneededtobemoreunderstandable,sowewentrighttoworkonarevisedflowchartwiththatgoalinmind.Thisrevisedchart(newname:CapitalProjectsProcess)coversthefirsttwopages(newname:ProjectIdeaDevelopment)whichcreatedmostofyourquestions.TheGPCwillberevisingtheremainingfourpages,aswell.It’simportanttonotethatnoflowchartcanincludeeverydetail.Theprocessincludeseverystepfrominitialideatopost-projectreview,soitcancovermanyyearsofworkandcountlessdetails.TheflowchartisyourGPC’sattempttocapturethebigpictureandprovideenoughdetailforyoutounderstandtheprocess.AnditisyourGPC.Thiscommitteeiscomposedofmembersjustlikeyou,whobringavarietyofbackgrounds,experienceandexpertise.Thecommongroundisthatwearevolunteermembers,whoadvisetheboardbyrecommendingcapitalprojectinvestmentswhichprovidemaximumbenefittoallmembers.Yourquestionsarealwaysworthasking,andtheyareimportanttotheGPC.YouarewelcometobringquestionsandcommentstoGPCmeetings(firstMondayeachmonthat3p.m.atNorthwoodsClubhouse)oremailGPCChairMichaelSullivanatGPC@tahoedonner.com.Here’sabrieftourofthefirsttenstepsintheCapitalProjectsProcess,whichcoversprojectideadevelopment:IDEASFUNNELThisiswhereyourideascomeintotheplanningprocess,andeveryideaisconsidered.Onlyafewideasmakeitthroughtheseriesofreviewstoapprovedprojectstatus,buteveryideatellsyourGPCandboardofdirectorsaboutmemberinterests.Ifyousubmitanideathatisn’tapprovedatanystageintheprocess,youcanre-submitit.Anyonecansubmitideasatanytime.(continued)

PRELIMINARYIDEALISTAllideasareputonthislist.It’simportanttorecognizethateveryone’ssuggestionsareintendedtomakeTahoeDonnerabetterplace.Thislistiscirculatedquarterlytotheboardofdirectors,GPC,andpostedontahoedonner.com.PRELIMINARYIDEAREVIEWThisisthefirstreview,whereideasareevaluatedbythegeneralmanagerandstaff,theGPCchair,andtheboardGPCliaison.Theycategorizeeachideaintooneoffivecategoriesthathelpsortideasforfurtherconsiderationin:1)thenextfewyears,2)thenextfiveyears,3)futureyears,4)operationalideasasdistinguishedfromcapitalprojectideas,and5)ideasnolongerconsidered.Thisreviewidentifiessomecategory1ideasthatmoveforwardtobecomepreliminaryideas.Thepreliminaryidealistispostedontahoedonner.com.*PRELIMINARYPROJECTLISTThislistofideasthathavebecomeprojectsiscirculatedquarterlytotheboardofdirectors,GPCandispostedontahoedonner.com.*PROJECTINFORMATIONPAPERS(PIPs)PreliminaryinformationisgatheredanddocumentedbythedirectorofcapitalprojectsasthebasisforreviewbytheGPC.Moredetailedinformationwillbedevelopedthroughsubsequentstagesintheprocess.PIPsarepostedontahoedonner.com.*PROJECTTASKFORCE(PTF)ANALYSISAfterreviewingthePIPs,theGPCappointsaprojecttaskforce(PTF)togathermoredetailedinformationandprovideapreliminaryanalysisofthemanyfactorsthatimpacteachproject.PTFmembersbringavarietyofexperience,expertiseandperspectivetotheproject,andmembersareencouragedtovolunteertheirtimeandtalentstoparticipateinthisprocess.EmailyourinteresttoGPC@tahoedonner.com.GPCREVIEWTheGPCreviewsthepreliminaryprojectanalysesofthePTF.Projectsareapprovedforfurtherconsideration,sentbacktothePTF,orrejectedasnotfeasibleatthepresenttime.MemberscanattendGPCmeetingsorviewGPCrecommendationsinGPCmeetingminutesbygoingtoBoardofDirectors>Meetings>MeetingDocuments>SupportingDocuments>CommitteeReports.DECISIONPAPERFORCONCEPTUALDESIGNREVIEWThisisanotherstepwhereinformationisgatheredanddocumentedbythedirectorofcapitalprojects,thistimeinmuchgreaterdetail.Decisionpapersprovidetheboardofdirectorswithessentialdatanecessarytodecidewhetheraprojectwillbefundedforconceptualdesignworktoproceed,gobacktotheDCPformoreinformation,orberejectedatthepresenttime.

(continued)BOARDREVIEWForeachprojectunderconsideration,theboardofdirectorsreviewsdecisionpapers,projecttaskforceanalysesandGPCrecommendations.Theboardmayapproveprojectsforfundingofconceptualdesign,sendthembackforadditionalinformationoranalysis,orrejectthematthistime.ApprovedprojectsareaddedtotheCapitalFundsProjection(CFP),whichispostedontahoedonner.com.*Memberscanattendboardmeetingsorviewboarddecisionsandsupportingdocumentsinboardmeetingminutespostedontahoedonner.com.WORKINGTOGETHERThat’showwemakeprogress,byworkingtogether.YourGPCiscommittedtoinclusionandtransparency,whileunderstandingthatnodecisionwillpleaseeveryone,allofthetime.Byworkingtogether,withgoodandfrequentcommunication,ourgoalistofulfilltheGPCcharter(postedontahoedonner.com*)toadvisetheboardbyrecommendingcapitalprojectinvestmentswhichprovidemaximumbenefittoallmembers.It’sworthrepeating:Yourinputisalwayswelcome.Putideasintothefunnel.AttendGPCandboardmeetings.SignupforTahoeDonnere-blasts.ReadtheTahoeDonnerNews.Spendtimeontahoedonner.com.Volunteerforcommitteesandtaskforces.Yourinvolvementisvaluableandwelcome.TalktotheGPCmembers–we’llbeattheannualmeetingandexpoonJune26totalkwithyou(seepage3foreventdetails).Andstaytuned–theremainingpagesoftheCapitalProjectsProcessflowchartareunderconstruction.*Fromtahoedonner.com,clickonMembers>CapitalProjects>CapitalProjectsSpendingProcess.