CALIFORNIA ENVIRONMENTAL REPORTING SYSTEM TRAINING FOR BUSINESSES Contra Costa County Hazardous...

CALIFORNIA ENVIRONMENTAL REPORTING SYSTEM

TRAINING FOR BUSINESSES

Contra Costa CountyHazardous Materials

Programs

AGENDA

INTRODUCTIONS/HOUSEKEEPING

THE BASICS ABOUT CERS

ACCESSING CERS

FINDING/ADDING A BUSINESS/FACILITY INTO CERS

SUBMITTAL ELEMENTS

MANAGING USERS

ANNUAL RESUBMITTAL

CONCLUSION

INTRODUCTIONS

CCHSHMP STAFF INTRODUCTIONS

BUSINESS INTRODUCTIONS

NAME

TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO

BODY, DRY CLEANER, GASOLINE STATION, ETC.)

HAVE YOU USED CERS BEFORE?

THE BASICS ABOUT CERS

ASSEMBLY BILL (AB) 2286 WAS PASSED AND

SIGNED INTO LAW IN SEPTEMBER 2008

AB 2286 MANDATED BUSINESSES TO

ELECTRONICALLY REPORT ALL HAZARDOUS

MATERIALS DATA

BUSINESSES MUST REPORT

ELECTRONICALLY AFTER JANUARY 1, 2013

ACCESSING CERS

ACCESSING CERS

http://cers.calepa.ca.gov/

ACCESSING CERS (CONT.)

ENTER YOUR USER NAME

ACCESSING CERS (CONT.)

ENTER YOUR PASSWORD

ACCESSING CERS (CONT.)

USER NAME: _______________________

PASSWORD: _______________________

ACCESSING CERS (CONT.)

YOU MUST AGREE TO USER CONDITIONS

FINDING/ADDING A NEW BUSINESS/FACILITY TO CERS

FINDING/ADDING A NEW FACILITY TO CERS

ALWAYS SEARCH FOR YOUR FACILITY FIRST!

FINDING YOUR BUSINESS/FACILITY IN CERS

Facility Address is the best search. Less information is better when performing a search.

Facility Address is the best search. Less information is better when performing a search.

FINDING YOUR BUSINESS/FACILITY IN CERS

YOUR SEARCH WILL YIELD BUSINESS NAME(S)

Click on the number in the “Facilities” column. This will list all facilities owned by this Business.

FINDING YOUR BUSINESS/FACILITY IN CERS

LOOK TO SEE IF YOUR FACILITY EXISTS UNDER THE CORRECT BUSINESS NAME

Click “Close” once you have reviewed the list.

ACCESSING YOUR BUSINESS/FACILITY

“REQUESTING ACCESS” FROM THE LEAD USER

Click “Request Access…”

ACCESSING YOUR BUSINESS/FACILITY

A “REQUEST CONFIRMATION” IS PROVIDED. ACCESS REQUEST IS SENT TO THE LEAD USERS.

ACCESSING YOUR BUSINESS/FACILITY

ONCE APPROVED BY THE LEAD USER, YOU MAY BEGIN A SUBMITTAL FOR YOUR FACILITY

Click “Start/Edit Submittal”

ADDING A NEW BUSINESS/FACILITY

IF YOU DID NOT FIND YOUR BUSINESS/ FACILITY, CLICK “ADD NEW FACILITY”

ADDING A NEW BUSINESS/FACILITY

ENTER THE PHYSICAL ADDRESS OF YOUR FACILITY

ADDING A NEW BUSINESS/FACILITY

ENTER THE FACILITY NAME

NOTE: If the address you entered matches another facility that already exists in CERS, you will be prompted to “Request Access” to this facility. You will need to decide whether to request access to the existing facility or enter a new facility (e.g., a gasoline station and auto repair shop operating at the same physical address with two different owners).

ADDING A NEW BUSINESS/FACILITY

FILL IN THE INFORMATION REQUESTED

ADDING A NEW BUSINESS/FACILITY

A “CERS ID” WILL BE ISSUED.

Click “Continue”

SUBMITTAL ELEMENTS

BEGIN YOUR SUBMITTAL

CLICK EITHER “START FACILITY SUBMITTAL” OR “START/EDIT SUBMITTAL” TO BEGIN

FACILITY INFORMATION

BUSINESS ACTIVITIES

Answer “YES” or “NO” to each question.

BUSINESS ACTIVITIES (CONT.)

If you generate hazardous waste, you will be required to provide an EPA identification number (e.g., CAL123456789).

BUSINESS ACTIVITIES (CONT.)

Once you answer all the “YES” or “NO” questions, click Save.

BUSINESS OWNER/OPERATOR IDENTIFICATION

HAZARDOUS WASTE GENERATOR REPORTING FORM

Click “Miscellaneous State-Required

Documents”

HAZARDOUS WASTE GENERATOR REPORTING FORM

Upload your HW Generator Reporting Form (For Calendar Year 2013)

Enter: “HW GENERATOR REPORTING FORM”

http://cchealth.org/hazmat/pdf/HWG-Reporting-Form.pdf

HAZARDOUS MATERIALS INVENTORY

HAZARDOUS MATERIALS INVENTORY

YOU MUST REPORT EACH HAZARDOUS MATERIAL/WASTE ONSITE THAT MEET OR EXCEED THE FOLLOWING THRESHOLD VALUES:

55 GALLONS500 POUNDS200 STANDARD CUBIC FEET

HAZARDOUS MATERIALS INVENTORY (CONT.)

Click “Start” to begin

HAZARDOUS MATERIALS INVENTORY (CONT.)

Click “Add Material”

HAZARDOUS MATERIALS INVENTORY (CONT.)

Enter Name of Chemical

HAZARDOUS MATERIALS INVENTORY (CONT.)

Click “Add”

HAZARDOUS MATERIALS INVENTORY (CONT.)

COMPLETE ALL REMAINING INFORMATION

Click Save when Complete

SITE MAP

Click “Add Site Map”

SITE MAP - REQUIREMENTS

INDICATE NORTH (↑)LOADING AREASINTERNAL ROADSADJACENT STREETSSTORM AND SEWER DRAINSACCESS AND EXIT POINTSEMERGENCY SHUT OFF(S)EVACUATION STAGING AREAIDENTIFY ALL HAZARDOUS MATERIAL/WASTE

STORAGE LOCATION(S)EMERGENCY RESPONSE EQUIPMENT

SITE MAP (CONT.)

CHOOSE A DOCUMENT OPTION AND COMPLETE:

EMERGENCY RESPONSE AND TRAINING PLANS

EMERGENCY RESPONSE/TRAINING PLAN

Click “Start”

EMERGENCY RESPONSE/TRAINING PLAN (CONT.)

CHOOSE A DOCUMENT OPTION AND COMPLETE:

EMERGENCY RESPONSE/TRAINING PLAN (CONT.)

TEMPLATE AVAILABLE AT:http://cchealth.org/hazmat/pdf/CERS-Consolidated-Emergency-Response-Contingency-Plan.pdf

TRAINING PLAN

EMPLOYEE TRAINING PLAN SECTION MUST BE COMPLETED

TRAINING PLAN (CONT.)

NOTE: Choose “Provided Elsewhere in CERS” if previously uploaded (e.g., CERS Consolidated Emergency Response/Contingency Plan)

UNDERGROUND STORAGE TANK

UNDERGROUND STORAGE TANK

CLICK “START”

UNDERGROUND STORAGE TANK (CONT.)

CLICK “START”

UST PERMIT APPLICATION – FACILITY INFORMATION

BOE : 44######

UNDERGROUND STORAGE TANK (CONT.)

TANK ID IS A REQUIRED

FIELD

UST PERMIT APPLICATION – TANK INFORMATION

EACH COMPARTMENT MUST BE REPORTED AS AN INDIVIDUAL TANK

UNDERGROUND STORAGE TANK (CONT.)

MONITORING PLAN

UNDERGROUND STORAGE TANK (CONT.)

ADDING AN ADDITIONAL TANK

UNDERGROUND STORAGE TANK (CONT.)

UST PERMIT APPLICATION – TANK INFORMATION

UNDERGROUND STORAGE TANK (CONT.)

UNDERGROUND STORAGE TANK (CONT.)

UST PERMIT APPLICATION – TANK INFORMATION

UNDERGROUND STORAGE TANK (CONT.)

MONITORING PLAN

UNDERGROUND STORAGE TANK (CONT.)

UNDERGROUND STORAGE TANK (CONT.)

REQUIRED EVERY YEAR

http://cchealth.org/hazmat/pdf/UST-Certification-of-Financial-Responsibility.pdf

UNDERGROUND STORAGE TANK (CONT.)

MONITORING SITE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP

RESPONSE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP

UST OWNER/OPERATOR WRITTEN AGREEMENT – CURRENT AGREEMENT ON FILE WITH CCHSHMP

UST LETTER FROM CHIEF FINANCIAL OFFICER – SUBMITTED ANNUALLY IF PROVIDING $5,000 ON CFR FORM

OWNER STATEMENT OF DESIGNATED UST OPERATOR COMPLIANCE – CURRENT FORM ON FILE WITH CCHSHMP

TIERED PERMITTING

TIERED PERMITTING

CLICK “START”

TIERED PERMITTING (CONT.)

TIERED PERMITTING (CONT.)

ADD ADDITIONAL UNITS (NOTE: CE-CL UNITS DO NOT NEED TO BE INDIVIDUALLY ADDED.)

TIERED PERMITTING (CONT.)

REQUIRED FORMSPERMIT BY RULE:

FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process

Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is

Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN

TIERED PERMITTING (CONT.)

REQUIRED FORMSCONDITIONALLY AUTHORIZED:

FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process

Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is

Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN

TIERED PERMITTING (CONT.)

REQUIRED FORMSCONDITIONALLY EXEMPT:

FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process

Page(s)) PLOT PLAN

TIERED PERMITTING (CONT.)

REQUIRED FORMSCONDITIONALLY EXEMPT – COMMERICAL

LAUNDRY: FACILITY PAGE

RECYCLABLE MATERIALS REPORT

RECYCLABLE MATERIALS REPORT

CLICK “START”

RECYCLABLE MATERIALS REPORT (CONT.)

http://cchealth.org/hazmat/pdf/Recyclable-Materials-Report.pdf

REMOTE WASTE CONSOLIDATION

ANNUAL NOTIFICATION

REMOTE WASTE CONSOLIDATION

CLICK “START”

REMOTE WASTE CONSOLIDATION (CONT.)

COMPLETE THE FORM AND CLICK “SAVE”

HAZARDOUS WASTE TANK CLOSURE CERTIFICATION

HAZARDOUS WASTE TANK CLOSURE

CLICK “START”

HAZARDOUS WASTE TANK CLOSURE (CONT.)

http://cchealth.org/hazmat/pdf/Hazardous-Waste-Tank-Closure-Certification-Form.pdf

ABOVEGROUND PETROLEUM STORAGE

ACT

ABOVEGROUND PETROLEUM STORAGE ACT

CLICK “START”

HAZARDOUS WASTE TANK CLOSURE (CONT.)

http://cchealth.org/hazmat/pdf/Aboveground-Petroleum-Storage-Act-Facility-Statement.pdf

DO NOT UPLOAD SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) PLANS

THE APSA FACILITY STATEMENT IS REQUIRED

READY TO SUBMIT

ALL ELEMENTS ARE READY TO SUBMIT:

READY TO SUBMIT

SUCCESS!!!

MANAGING USERS

MANAGING USERS

MANAGING USERS (CONT.)

ALWAYS ASSIGN AT LEAST TWO “LEAD USERS”

MANAGING USERS (CONT.)

1. ENTER THE PERSON’S EMAIL ADDRESS

2. ENTER THE PERSON’S FIRST NAME, LAST NAME, CONTACT INFORMATION, AND BUSINESS TITLE

3. SELECT THE APPROPRIATE PERMISSION LEVEL (SEE NEXT SLIDE)

MANAGING USERS (CONT.)

APPROVERS – CAN ADD, VIEW EDIT, AND SUBMIT FACILITY REPORTS TO THEIR FACILITY’S REGULATOR

EDITORS – CAN ADD/EDIT FACILITY SUBMITTALS/REPORTS, BUT CANNOT SUBMIT REPORTS TO THEIR FACILITY’S REGULATOR

LEAD USERS – CAN VIEW/ADD/EDIT/SUBMIT FACILITY REPORTS TO REGULATORS, AS WELL AS ADD, REMOVE, AND OTHERWISE MANAGE THEIR BUSINESS’ USER ACCOUNDS, FACILITIES, AND OTHER DATA

VIEWERS – CAN VIEW FACILITY SUBMITTALS/REPORTS (READ ONLY)

ANNUAL RESUBMITTAL

ANNUAL RESUBMITTAL

CLICK “START/EDIT SUBMITTAL”

ANNUAL RESUBMITTAL (CONT.)

CLICK “START” FOR EACH SUBMITTAL ELEMENT. ALWAYS BEGIN FROM A PREVIOUS SUBMITTAL. REVISE INFORMATION AS NECESSARY AND SUBMIT.

QUESTIONS?

CONCLUSION

FOR ADDITIONAL ASSISTANCE CONTACT (925) 335-3200.