By: Sarah Collins, LA DOTD. March 2009 Louisiana DOTD Went Into Production with Trnsport...

Trns•portPreconstruction

Production Experience

By: Sarah Collins, LA DOTD

News Alert!

March 2009Louisiana DOTD Went Into Production with

Trns•port Preconstruction!

June 2009

Over 40 projects let in Preconstruction!

How Did It Happen?

Implementation Team

IT Person

InfoTech

Other Team Members

Workshops

Training Classes

InstallationPreconstruction Install

Day 1

Preconstruction Install

Day 3

Implementation

From October 2007 to March 2009

the Louisiana DOTD Worked on Implementing

CES – Cost Estimation BAMS\DSS – Bid Analysis

Preconstruction

Implementation

Did it go as smooth as butter? Did we have are ups and downs? Has the work finished?

Major Challenges

Data Conversion & Migration Master Pay Item File Training

Data Conversion & Migration

Legacy System: BIDS What data to convert?

Project Plan: Convert five years of data. Reality: Converted all projects with 2000 and 2006

Spec Years.

Keeping systems synchronized. Stimulus Projects

Master Pay Item File

BIDS and Specialty Items SiteManager Materials Adjusting to Change

Major Issue Everyone had their own ideas. No one wanted to let go of that ability (from Design to

Construction)

A consensus was obtained. 2008 Spec Year was created based off of the 2006

Spec Book

Training

Underestimated Headquarters (6 main offices) Districts (9 offices) Only 5 days of Preconstruction training scheduled

Developed a Strategy

Training Strategy

We identify a “System Expert(s)” from each office.

Formally trained the System Experts Open the Trns•port Training and Assistance

Center At Headquarters 5 weeks over 3 month period Manned by InfoTech

Conducted District “Road Shows”

Snow

Hurricane Gustav

Hurricane Gustav

Remaining Issues

Data Loads SiteManager Expedite BAMS\DSS

The Problem Carriage Returns\Line Feed

Hybrid Lump Sum Appears Unit\Lump on BIDX Confusing to Contractors

Today

September 30, 2009 10:00 a.m. 37 Projects are Scheduled to Be Let in

Preconstruction.

The Process

Integration with ERP!

The Future

October 2010: ERP Go-Live

2010\2011: Electronic Lettings for the Districts District Lets Project < $500,000 with no Federal

money.

2011\2012: CRLMS

Questions