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WITHDRAWN ~ETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Request for Records Disposition Authority
Records Schedule Number DM-0059-2014-0014
Schedule Status Returned Without Action
Agency or Establishment Department of State
Record Group I Scheduling Group General Records of the Department of State
Records Schedule applies to Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject Records Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will No be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
0 0 0 2
GAO Approval
Electronic Records Archives Page 1 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
2
WITHDRAWNbullRETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Outline of Records Schedule Items for DAA-0059-2014-0014
Sequence Number
Office of Regional Affairs and Programs Program Files Disposition Authority Number D~-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 2 of6 PDF Created on 11 092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN ~ETURNED w11ouT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Records Schedule Items
Sequence Number
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
Records relating to the program functions of the Office of Regional Affairs and Programs These files include but are not limited to policy plans and strategic plans presidential directives and policy guidance to the Department of State regarding counterterrorism efforts or strategies on a national level briefing materials position papers interagency meeting materials including agendas preparatory materials talking points summaries of conclusions and recommendations formal agreements with agencies and international partners and all substantive correspondence and other documentation related to directing and carrying out policy program functions and responsibilities of the Office of Regional Affairs and Programs
Final Disposition Permanent
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic format(s) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off when superseded or obsolete or at the end of activity as appropriate
Transfer to the National Archives Transfer to the National Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial transfer is unknown at this National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
2
WITHDRAWNbullRETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the activities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials organized by region
Final Disposition Temporary
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic formats) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 year(s) after cutoff
Additional Information
GAO Approval Not Required
Electronic Records Archives Page4 of6 PDF Created on 110912016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN ~ETURNED WlietOUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014middot0014
Agency Certification
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods specified
Signatory Information
Date Action By Title Organization
05062014 Certify Tasha Thian Agency Records Off icer
AGIS - AGISIPSRA
11092016 Return Without Ac ti on
Darryl Byrd Appraisal Archivist National Archives and Records Administration - Records Management Services
Electronic Records Archives Page 5 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN9RETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Executive Summary
Summary
Permanent Item Numbers
Federal Register Notice
Publication Date
Copies Requested 0
Comments Received 0
Electronic Records Archives Page 6 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
2
WITHDRAWNbullRETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Outline of Records Schedule Items for DAA-0059-2014-0014
Sequence Number
Office of Regional Affairs and Programs Program Files Disposition Authority Number D~-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 2 of6 PDF Created on 11 092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN ~ETURNED w11ouT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Records Schedule Items
Sequence Number
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
Records relating to the program functions of the Office of Regional Affairs and Programs These files include but are not limited to policy plans and strategic plans presidential directives and policy guidance to the Department of State regarding counterterrorism efforts or strategies on a national level briefing materials position papers interagency meeting materials including agendas preparatory materials talking points summaries of conclusions and recommendations formal agreements with agencies and international partners and all substantive correspondence and other documentation related to directing and carrying out policy program functions and responsibilities of the Office of Regional Affairs and Programs
Final Disposition Permanent
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic format(s) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off when superseded or obsolete or at the end of activity as appropriate
Transfer to the National Archives Transfer to the National Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial transfer is unknown at this National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
2
WITHDRAWNbullRETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the activities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials organized by region
Final Disposition Temporary
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic formats) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 year(s) after cutoff
Additional Information
GAO Approval Not Required
Electronic Records Archives Page4 of6 PDF Created on 110912016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN ~ETURNED WlietOUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014middot0014
Agency Certification
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods specified
Signatory Information
Date Action By Title Organization
05062014 Certify Tasha Thian Agency Records Off icer
AGIS - AGISIPSRA
11092016 Return Without Ac ti on
Darryl Byrd Appraisal Archivist National Archives and Records Administration - Records Management Services
Electronic Records Archives Page 5 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN9RETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Executive Summary
Summary
Permanent Item Numbers
Federal Register Notice
Publication Date
Copies Requested 0
Comments Received 0
Electronic Records Archives Page 6 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
WITHDRAWN ~ETURNED w11ouT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Records Schedule Items
Sequence Number
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
Records relating to the program functions of the Office of Regional Affairs and Programs These files include but are not limited to policy plans and strategic plans presidential directives and policy guidance to the Department of State regarding counterterrorism efforts or strategies on a national level briefing materials position papers interagency meeting materials including agendas preparatory materials talking points summaries of conclusions and recommendations formal agreements with agencies and international partners and all substantive correspondence and other documentation related to directing and carrying out policy program functions and responsibilities of the Office of Regional Affairs and Programs
Final Disposition Permanent
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic format(s) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off when superseded or obsolete or at the end of activity as appropriate
Transfer to the National Archives Transfer to the National Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial transfer is unknown at this National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
2
WITHDRAWNbullRETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the activities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials organized by region
Final Disposition Temporary
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic formats) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 year(s) after cutoff
Additional Information
GAO Approval Not Required
Electronic Records Archives Page4 of6 PDF Created on 110912016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN ~ETURNED WlietOUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014middot0014
Agency Certification
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods specified
Signatory Information
Date Action By Title Organization
05062014 Certify Tasha Thian Agency Records Off icer
AGIS - AGISIPSRA
11092016 Return Without Ac ti on
Darryl Byrd Appraisal Archivist National Archives and Records Administration - Records Management Services
Electronic Records Archives Page 5 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN9RETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Executive Summary
Summary
Permanent Item Numbers
Federal Register Notice
Publication Date
Copies Requested 0
Comments Received 0
Electronic Records Archives Page 6 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
WITHDRAWNbullRETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the activities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials organized by region
Final Disposition Temporary
Item Status Withdrawn
Is this item media neutral Yes
Do any of the records covered No by this item currently exist in electronic formats) other thane-mail and word processing
Disposition Instruction
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 year(s) after cutoff
Additional Information
GAO Approval Not Required
Electronic Records Archives Page4 of6 PDF Created on 110912016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN ~ETURNED WlietOUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014middot0014
Agency Certification
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods specified
Signatory Information
Date Action By Title Organization
05062014 Certify Tasha Thian Agency Records Off icer
AGIS - AGISIPSRA
11092016 Return Without Ac ti on
Darryl Byrd Appraisal Archivist National Archives and Records Administration - Records Management Services
Electronic Records Archives Page 5 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN9RETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Executive Summary
Summary
Permanent Item Numbers
Federal Register Notice
Publication Date
Copies Requested 0
Comments Received 0
Electronic Records Archives Page 6 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
WITHDRAWN ~ETURNED WlietOUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014middot0014
Agency Certification
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed for disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods specified
Signatory Information
Date Action By Title Organization
05062014 Certify Tasha Thian Agency Records Off icer
AGIS - AGISIPSRA
11092016 Return Without Ac ti on
Darryl Byrd Appraisal Archivist National Archives and Records Administration - Records Management Services
Electronic Records Archives Page 5 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
WITHDRAWN9RETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Executive Summary
Summary
Permanent Item Numbers
Federal Register Notice
Publication Date
Copies Requested 0
Comments Received 0
Electronic Records Archives Page 6 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
WITHDRAWN9RETURNED Wl~OUT ACTION NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Executive Summary
Summary
Permanent Item Numbers
Federal Register Notice
Publication Date
Copies Requested 0
Comments Received 0
Electronic Records Archives Page 6 of6 PDF Created on 11092016
WITHDRAWN RETURNED WITHOUT ACTION
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
1192016 National Archives amprds Administration Mail - Withdrawal of Records Sces-Bureau of Counterterrorism
NATIONAL regtil Darryl Byrd ltdarrylbyrdnaragovgt
ARCHIVE
Withdrawal of Records Schedules-Bureau of Counterterrorism 1 message
Lisa Clavelli ltlisaclavellinaragovgt Tue Nov 8 2016 at 613 PM To Timothy J Kootz ltKootzT Jstategovgt Cc Darryl Byrd ltdarrylbyrdnaragovgt Sean Curry ltseancurrynaragovgt Meredith Scheiber ltmeredithscheibernaragovgt Shelia Prince ltprincesastategovgt
Mr Kootz
Please accept this email as notice the National Archives and Records Administration (NARA) will be withdrawingreturning without action the following proposed records schedules for the Bureau of Counterterrorism These schedules will be returned to the Department of State in ERA shortly
DAA-0059-2014-0009 Office of Operations DAA-0059-2014-0010 Office of Multilateral Affairs DM-0059-2014-0011 Office of Designations and Sanctions DAA-0059-2014-0012 Office of Homeland Security DAA-0059-2014-0013 Office of Terrorist Screening and Interdiction Programs DAA-0059-2014-0014 Office of Regional Affairs and Programs
As discussed since the appraisal of these schedules in the summer and fall of 2014 the Bureau has undergone extensive restructuring as well as an expansion in its mission to now include international engagement and assistance efforts to counter violent extremism
Since these changes NARA has tried to determine with the Department whether we could proceed with processing the schedules We have encountered difficulty receiving responses to questions relating to schedules andor revisions to schedules--which we believe originates from CT program offices Given the amount of time which has passed since the appraisal visits in conjunction with the reorganization that has occurred and the larger scheduling initiative the Department is pursuing to meet the requirements of the Managing Government Records Directive (M-12-18) we feel it is appropriate to withdraw these schedules at this time
Please let me remind the Department in the withdrawal of these schedules any records within the Bureau of Counterterrorism which currently do not have an approved disposition authority from NARA are unscheduled and must be treated as permanent until there is an NARA approved authority for those records
We look forward to working with the Department in the future on this and other scheduling efforts Please let me know if you have any questions
Thank you Lisa R Clavelli
LISA R CLAVELLI Supervisor Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759
httpsmailgooglecommailuOui=2ampik=489b34t7aaampview=ptampsearch=inboxampth=15846388a5ed4fd8ampsiml=15846388a5ed4fd8 11
NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
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NATIONAL 0Q Lisa Clavelli ltlisaclavellinaragovgtARCHIVEll
Re DAA-0059-2014-0014 1 message
Darryl Byrd ltdarrylbyrdnaragovgt Wed Oct 12 2016 at 808 AM To Meghan Guthorn ltrneghanryannaragovgt Cc Lisa Clavelli ltlisaclavellinaragovgt
Hi Meghan As requested I have edited both the appraisal memo and the change memo They are attached to this email
I know you are out of the office today but if I could have the Final SHU fonn back by COB on Thursday 10142016 I would appreciate it
If you have any questions please let me know
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 207 40 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Fri Oct 7 2016 at 346 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
Thank you for providing the additional infonnation
In light of this summary and the infonnation provided in the accessioning report ROT suggests that the Department of 1 State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
l In the change memo the language suggested is and update to These files include but are not limited to copies i of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only i applies to copies of material transmitted to the Front Office i Meg
I I On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote 1
Hi Meghan middot During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive infonnation flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of i Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has detennined records that warrant pennanent retention indude those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents fonnally signed andor 1
approved by these two positions indude but are not limited to policy strategic planning correspondence position papers briefing materials and fonnal agreements These records are found in the Front Office appraised as
pennanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
1 RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other middot products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of
the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the middot National Archives in other Department records schedules I
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
Lastly as no records were bein6mmended for permanent retention is it n9quired for volume to be noted in the appraisal report
i Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please middot respond by COB on 10102016
I I Best regards
i I Darryl L Byrd Senior Records Analyst I National Archivist and Records Administration 8601 Adelphi Road Room 2100
middot College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
We appreciate that ACRA agrees that this is an important Bureau and that records will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for countershy terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012 I In your correspondence you note that the Front Office receives and maintains a high percentage of permanent i records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
i In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote middot Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be
I I recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program middot office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
I Please let me know if you have further questions about this schedule
I bull I middot Best regards I
Darryl L Byrd Senior Records Analyst j National Archivist and Records Administration i middot 8601 Adelphi Road Room 2100
College Park Maryland 20740 Office Phone 301-837-3676
middot Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
On Thu Jul 28 2016 at 2-M Meghan Guthorn ltmeghanryanna4gt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this
Bureau
- I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration
middot Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist
National Archives and Records Administration Research Services (Textual Accessioning)
I 301-837-3192 j _ httpwwwarchivesgovrecords-mgmtaccessioning
I I
shy
i Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) I 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
2 attachments
j DAAQ059-2014-0014_App Memmiddoto_Updated lnitialedpdf 67K
15 Change memo for DAA-0059-2014-0014 (2)docx lI 19K
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
LC]pound 101216 Date October 12 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau of Counterterrorism Office of Regional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation ofa special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau ofCounterterrorism in 2012
The Office of Regional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional policy issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAi AllClllVES a11d
RECORDS ADMINISTll1TION
8601 ADELlM I ROAD
COLLEGE PAl~K MD 20i40middotltgt001
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature or the records of this level of the Bureau NARA recommends adding editing the second sentence of the item description to read These files are copies of policy plans and strategic plans Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being changed to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office of Regional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
10122016 l middotona1 Archives amp Records Administration Mail - Re DAA-0059-2014-0014
eNATIONAL ~til
Darryl Byrd ltdarrylbyrdnaragovgtARCHIVE
- --- -- - ----------middot--------- ----- ---middot --middot - ------- ---- ---------shyRe DAA-0059-2014-0014 1 message - -middotmiddot - ----- -------------------- ----------------------shyMeghan Guthorn ltmeghanryannaragovgt Fri Oct 7 2016 at 346 PM To Darryl Byrd ltdarrylbyrdnaragovgt
Good afternoon
Thank you for providing the additional information
In light of this summary and the information provided in the accessioning report RDT suggests that the Department of State be required to update the description of item 1 to more explicitly state that these records are duplicate copies only
In the change memo the language suggested is and update to These files include but are not limited to copies of ROT suggests this be altered to These files are copies of to more clearly state that this schedule item only applies to copies of material transmitted to the Front Office
Meg
On Mon Sep 26 2016 at 158 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan During the appraisal Regional Affairs Programs (RAP) program staff conveyed established business process requires substantive information flows up to the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism as one example As noted before we rely on the representations made by the agency
Our appraisal has determined records that warrant permanent retention include those signed by the Deputy Secretary andor the Deputy Assistant Secretary for the Bureau of Counterterrorism Documents formally signed middotandor approved by these two positions include but are not limited to policy strategic planning correspondence position papers briefing materials and formal agreements These records are found in the Front Office appraised as permanent in job number DAA-0059-2014-0024 item 0001 Front Office Program Files
RAP works closely with the geographicregional bureaus to develop country-specific policies position papers and other products Those items prepared for geographic offices are captured in the records of the Office of the Assistant Secretary for those bureaus For example products associated with Iraq Egypt Syria are captured in the records of the Office of the Assistant Secretary for Near Eastern Affairs in job number N1-59-95-17
ACRA feels the mission and activities of this office are well documented and designated for preservation by the National Archives in other Department records schedules
Lastly as no records were being recommended for permanent retention is it not required for volume to be noted in the appraisal report
Please let me know if this answers RDTs questions concerning schedule DAA-0059-2014-00014 If you could please respond by COB on 10102016
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Tue Aug 16 2016 at 1120 AM Meghan Guthorn ltmeghanryannaragovgt wrote Good morning
Thank you for providing this additional information
httpsmailgooglecommailuOui=2ampik=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 13
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
10122016 aonal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
We appreciate that ACRA agrmhat this is an important Bureau and that rec9 will be recommended for permanent retention as appropriate
Our understanding of historic Department of State record-keeping practices is that as bureaus and offices grow larger sub-components begin to maintain their own records As you note the office responsible for counter-terrorism issues has been growing in size and prominence for the past several years and stood up as a Bureau in 2012
In your correspondence you note that the Front Office receives and maintains a high percentage of permanent records Are the remaining permanent records created or maintained in the Office of Regional Affairs and Programs Or are the remaining permanent files created and maintained at other lower level offices
In your the course of your appraisal did you note the volume and estimated annual accumulation for the Program Files
Meg
On Wed Aug 10 2016 at 244 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meghan
In discussions related to the CTFront Office schedule as well as the larger group of CT schedules we made no explicit promise there would be permanent records on each and all of the lower level offices What was conveyed in these discussions was that ACRA agrees this is an important Bureau and records will be recommended for permanent retention by ACRA if appropriate We are not recommending permanent retention for item 1 as the item is a mixture of copies of guidance reference material and duplicative information sent to the Front Office Business process in CT are no different than other bureaus despite the subject matter The Front Office receives and maintains a high percentage of permanent records while the lower level offices maintain working files and copies of records sent to the Front Office for retention
During the appraisal visit as well as in follow up emails to the Department it was confirmed by the program office information and product that is of research value is sent to the Front Office The recordkeeping copy is maintained by the Front Office (appraised in job number DM-0059-2014-0024)
Please let me know if you have further questions about this schedule
Best regards Darryl L Byrd Senior Records Analyst National Archivist and Records Administration 8601 Adelphi Road Room 2100 College Park Maryland 20740 Office Phone 301-837-3676 Mobile Phone 301-310-6807
On Thu Jul 28 2016 at 258 PM Meghan Guthorn ltmeghanryannaragovgt wrote Good afternoon
I was surprised to see the change proposed for Item 1 In the discussions surrounding the schedule for the Front Office files it was made clear that there would be additional permanent records scheduled out of this Bureau
I know structured SHU meetings are fading away and we have a delivery Wednesday morning anyway Do you have time at another point to discuss this schedule next week
Thanks
Meg
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192
httpsmailgooglecommailuDnui=2amp1k=489b34f7aaampview=ptampcat=Agenciesoo2FStateoo2FFY17ampsearch=catampth=157aOaf6c30546a4ampsiml=157aOaf6c30546a4 213
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
10122016 l onal Archives amp Records Administration Mail - Re DAA-0059-2014-0014
httpwwwarchivesgovr ds-mgmtaccessioning 9
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
Meghan Ryan Guthorn Supervisory Archivist National Archives and Records Administration Research Services (Textual Accessioning) 301-837-3192 httpwwwarchivesgovrecords-mgmtaccessioning
httpsmailgooglecommailuOul=2ampik=489b34f7aaampview=ptampcat=Agencies2FState2FFY17ampsearch=catampth=157a0af6c30546a4ampsiml=157aOatec30546a4 313
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
FINAL REVIEW FORM
Job Number_D_AA_-_0_0_59_-_2_0_1_4_-0_0_1_4 __ Date Sent July 25 2016
Date Received Date Due August 15 2016 ------shy~-~~-~~--~-~~-
Patrice BrownTO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_ra_g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable YesO NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur Iti Do Not Concur D bull Dlgialtfllgnadbr__Brawn
Patrice Brown ==~=---signature Field _~ Date 07272016
rev April 25 2014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
----------------------
bull FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016 Job Number
Date Received July 25 2016 Date Due August 15 2016
LynnGoodsellnaragovJenniferNamsiriwannaragovTO SHU Core Team MemberOther SHU
DarrylByrdnaragovReturn io ACNR Contact ---------------------------~
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur lvl Do Not Concur D Dlgltaltf llgnMI _ NmllrMn CrabbJennifer Namsiriwan DN cn-Jtmampr NamPttv1n Cribb o=SacflGnlc Recarda Reflranm Servlca ousRDER gcwc-US Daf820111D721t35222-G4DOSignature Field Crabb Date July 26 2016
--------------~
rev April 25 2014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
FINAL REVIEW FORM
DAA-0059-2014-0014 Date Sent July 25 2016
August 15 2016 Date Received Da e t Due_______ ~~~----------~
Martha Murphy TO SHU Core Team MemberOther SHU
Return to ACNR contact___D_a_r_ry_l_B_y_rd__n_a_r_a__g_o_v___________
This schedule is transmitted for review of the appraisal and schedule
SummaryFinal Review
Have all issues raised on the Initial Review Form and through other contacts during the appraisal process been
satisfactorily addressed
Yes~
Explain all No answers
Are all descriptions disposition statements and transfer instructions acceptable Yes~ NoD
Does SHU Core Team MemberOther SHU Representative concur with final version of the schedule If No attach a
separate memorandum explaining reason for non-concurrence
Yes~
Stakeholder Final Action
Unit concurs with the understanding that all the changes proposed in the appraisal memo are made if any are recommended
Concur 1111 Do Not Concur D
Signature Field~ J) middot~ DateJuly 26 2016
rev April 25 2014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
Date July 25 2016 Appraiser Darryl L Byrd ACRA Agency Department of State Subject DAA-0059-2014-0014
INTRODUCTION
Schedule Overview Bureau ofCounterterrorism Office ofRegional Affairs and Programs
Additional Background Information The Bureau of Counterterrorism leads the Department of State in the whole-of-government effort to counter terrorism abroad and to secure the United States against foreign terrorist threats The predecessor organization to the Bureau of Counterterrorism was the Office for Combating Terrorism created in 1972 upon the recommendation of a special committee appointed by President Richard Nixon following the terrorist attack at the Munich Olympics The committee determined that an office was needed within the Department of State to provide day-to-day counterterrorism coordination and to develop policy initiatives and responses for the US government The Office for Combating Terrorism became the Office of the Coordinator for Counterterrorism in 1985 and the Bureau of Counterterrorism in 2012
The Office ofRegional Affairs and Programs (RAP) participates in the development of counterterrorism policy This office also oversees the production of counterterrorism policy discussion papers for States participation in internal and interagency meetings as well as bilateral regional and multilateral meetings with foreign government counterparts and briefs the Coordinator on regional polic~ issues
RAP supervises the geographic offices and manages their production of counterterrorism-related assessments analyses briefing papers and other products regarding counterterrorism policy across all regions
NATIONAL ARCHIVES and
RECORDS ADMINISTRATION
8601 ADELPHI ROAD
COLLEGE PARK MD 20740-6001 - bullbullI bullbull bullbull
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
RAP coordinates with the other Department of States geopolitical regional and functional bureaus as well as other US Government agencies to develop and implement country-specific counterterrorism outreach training and bilateral policies and programs NOTE Since the appraisal visit this office has changed its name to Regional and Multilateral Affairs DOS will be required to update the office information in ERA before the schedule goes forward for approval
Overall Recommendation I recommend approval with proposed changes to one or more items as provided below
APPRAISAL
Item 0001 Program Files Examples of records in this office include position papers policy statements and policy guidance During the appraisal visit and through follow-up discussion it was determined that the record copy of items created in this office are sent to and retained in the Front Office NOTE The item description will need to be edited to reflect the nature of the records of this level of the Bureau NARA recommends adding the word copies to the second sentence of the item description as follows These files include copies of all Proposed Disposition Permanent Appropriateness of Proposed Disposition Requires change Recommended Disposition Temporary Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files being proposed as permanent
Adequacy of Proposed Transfer Instructions Requires change Since this item is being middotchanged to Temporary the disposition should be changed and retention instructions added to ERA NARA recommends Cut off at the end of the fiscal year Destroydelete 15 years after cutoff Media Neutrality Approved
Item 0002 Program Working Files Records consist of copies and drafts of reports policy statements and correspondence used to create records listed in Item 0001 Program Files of this proposed schedule Proposed Disposition Temporary Appropriateness of Proposed Disposition Appropriate Appraisal Justification
Captured elsewhere in permanent records Unique and important documentation related to policy and guidance associated with the CT including the Office ofRegional Affairs and Programs will be found in the records of the CT Front Office job number DAAshy
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
0059-2014-0024 Bureau of Counterterrorism Front Office item 0001- Front Office Program Files middot
Adequacy of Proposed Retention Period Adequate from the standpoint of legal rights and accountability Media Neutrality Approved
Darryl L Byrd Senior Records Analyst
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull --------------
INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9_-2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received Date Due May 30 2014
Lynn Goodsell TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organizations) creating the records is clear Ves[l] NoD
2 Series descriptions adequate and clear Ves[l] NoO
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 VesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues
5 Are proposed dispositions appropriate
6 Are proposed disposition statements clear
7 ls age of transfer for permanent records acceptable
8 VolumeDate span information present
9 Are related finding aidsindexes on schedule
10 Additional commentssuggestions
OcoreOther SHU wishes to participate in appraisal visit
ocoreOther SHU WAIVES Review [optional to answer 1-9 above]
----
VesO No[l]
Ves[l] NoD
Ves[l] NoD
NAD Ves[l] NoO
NA D VesO No[l]
NA [l] v~so NoO
Ves[l] NoO
Darryl ByrdContact
11IcoreOther SHU Wants to Review Appraisal [must answer 1-9 above]
F Id Rebecca Calcagno t=~-middots1gnature 1e Date____s__a_-t--u-+-~---
rev Aprll 25 2014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull INITIAL REVIEW FORM
Job Number_D_M__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3__2_0_1_4 __
Date Due June 2 2014Date Received middot~-------------
Martha MurphyTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[l] NoD
2 Series descriptions adequate and clear YesO No[l]
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA 111 YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoO
5 Are proposed dispositions appropriate Yes[l] NoD
6 Are proposed disposition statements clear Yes[l] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[l] NoD
8 VolumeDate span information present NA D YesO No[l]
9 Are related finding aidsindexes on schedule NAD YesO No[l]
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdOcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review j( jcoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dl--by-Mmphy MmphySpeclllAlndFOIAMartha Murphy
DN bull bull oubullREJF amannarlhannaphJCllnaragov c-USSignature Field Date May 15 201411a1r201 bull 0ll
rev April 25 2014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
511512014 Naliohiws amp Records Admnistration Mail - Re Initial Re4ev9 for state job DAA-0059-2014-0014
NATJONAL ~ri ARCHIVEll
Re Initial Review Form for State job DAA-0059-2014-0014
Martha Murphy ltmarthamurphynaragovgt Thu May 15 2014 at 757 AM To Darryl Byrd ltdarryl byrdnaragovgt
Hi Darryl
I am going to ask to see the final on this one Im uncertain if there will be other access issues than classification since State often has b3 or other issues
Also do you think that the average records manager would be able to distinguish between the policy files and working files The item descriptions seem very similar to me
qn Tue May 13 2014 at 307 PM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Martha I apologize for not sending this out yesterday when I sent it out to the core
team Attached please find the IRF for a proposed Department of State i schedule DAA-0059-2014-0014 Please let me know if you have questionsconcerns
Thanks
Darryl L Byrd Appraisal Archivist National Archivist and Records Administration 8601 Adelphi Road Room 2100
College Park Maryland 207 40 301-837-3676
Martha Wagner Murphy Chief Special Access and FOIA National Archives at College Park
hllpsrreilgooglecommlilutOlui=2amp1k=489b34f7aaamp4ew=ptampsearch=lnbollampth=145flbee78fd6eb3ampslm=145flbee78fd6eb3 112
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5152014 Date Due May 30 2014
Meghan RyanTO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room_A_l_l2_1_0_0_1_9___ ------------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear Yes[ll Nao
2 Series descriptions adequate and clear Yes[ll NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA lI YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues Yes[l] NoD
5 Are proposed dispositions appropriate Yes[l] NoO
6 Are proposed disposition statements clear YesO Noll]
7 Is age of transfer for permanent records acceptable NA D Yes[l] NoD
8 VolumeDate span information present NA D YesO Noll]
9 Are related finding aidsindexes on schedule NAD YesO No[ll
10 Additional commentssuggestions Yes[l] NoD
Darryl ByrdDeareOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review ICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5152014
rev April 25 2014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
51152014 onalArchlws amp Records Administration Mall - Re IDAA-0059-2014-0014
NATIONAL ~~ ARCHIVE
Re IRF for DAA-0059-2014-0014
Meghan Ryan ltmeghanryannaragovgt Thu May 15 2014 at 11 33 AM To Darryl Byrd ltdarrylbyrdnaragovgt
Good morning
Please see attached IRF Thank you for addressing the volume and cutoff instructions in your comment Could you also provide date span for the permanent item
Thanks
Meg
On Thu May 15 2014 at 1030 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote Hi Meg Sorry Here is the schedule and form again
Darryl
On Thu May 15 2014 at 1018 AM Meghan Ryan ltmeghanryannaragovgt wrote
Hishy
I dont think I ever got the schedule for this one Could you send it
Meg
On Mon May 12 2014 at 11 45 AM Darryl Byrd ltdarrylbyrdnaragovgt wrote
Hi Meg Not sure when you are heading out on leave If this drops while you are
out or planning to be out just let me know I hope you have fun on your time off
httpsmailgooglecommailuOnui=2ampik=489b34f7aaampIAew=ptampsearch=inboxampth=1460084b4cb04b91ampsirnl=1460084b4cb04b91 13
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull INITIAL REVIEW FORM
Job Number_D_AA__-0_0_5_9_-2_0_1_4_-0_0_1_4__ Date Sent_M_a_y_1_3_ _2_0_14 __
Date Received 5132014 DateDueJune 2 2014
Patrice Brown TO middotsHU Core Team MemberOther SHU
Darryl Byrd Return to ACNR Contact
Phone Number X73676 Room All210019 middot~-----------~
REQUIRED FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO No[]
2 Series descriptions adequate and clear Yes[] NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO No[]
5 Are proposed dispositions appropriate YesO No[]
6 Are proposed disposition statements clear Yes[] NoD
7 Is age of transfer for permanent records acceptable NAD Yes[] NoD
8 VolumeDate span information present NAD YesO No[]
9 Are related finding aidsindexes on schedule NAD YesO No[]
10 Additional commentssuggestions YesO NoD
Darryl Byrd OcoreOther SHU wishes to participate in appraisal visit Contact
ocoreOther SHU WAIVES Review IICoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Date 5142014
rev April 25 2014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
5142014 bull National ArchleS amp Records Adninistratlon Mail 0059-2014-0014
NATIONAL 0_i
ARCHIVEil
DAA-0059-2014-0014
Patrice Brown ltpatricebrownnaragoVgt Wed May 14 2014 at 1021 AM To Byrd Darryl ltdarrylbyrdnaragoVgt Cc Proctor Madeline ltmadelineproctornaragoVgt
Darryl I enclose the initial review form for the above job
1 Are these records classified Ifso what is their highest classification level 2 Do the working files contain any research or background materials relating to the development ofantishyterrorism policy or studies as implied in the description Ifso are they really temp 3 What are the duties ofthe Office ofRegional Affairs and Programs How do they interact with the Bureau and the rest ofthe State Department
Patrice
Vj DAA-0059-2014-0014 IRF_NDCpdf 525K
httpsJmailgooglecorrlmailuOui=2amp1~489b34f7aaampAev=ptampsearch=inbogtrampth=145fb1bfa79954c6ampsim1=145fb1bfa79954c6 11
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull INITIAL REVIEW FORM
Job Number_D_AA_-_0_0_5_9-_2_0_1_4_-0_0_1_4 __ Date Sent_M_a_y_1_2_ _2_0_14 __
Date Received 5122014 Date Due May 30 2014
Russ Loiselle TO SHU Core Team MemberOther SHU
Darryl ByrdReturn to ACNR Contact
Phone Number X73676 Room All210019 ------------~
REQUIRED
FIELD I will follow up on volumes as well as reviewing the cutoff instructions for the perm item
ACNR Comments Request for Assistance
Results of Initial Review Provide additional commentssuggestions for any No answers on a separate attachment
Refer to questions by number
1 Organization(s) creating the records is clear YesO NoD
2 Series descriptions adequate and clear YesO NoD
3 Do big bucket items or supplemental information (crosswalk) clearly spell out all the records covered by each item NA D YesO NoD
4 Does schedule or supplemental information (crosswalk if big bucket schedule) provide adequate information on format and media issues YesO NoD
5 Are proposed dispositions appropriate YesO NoO
6 Are proposed disposition statements clear YesO NoD
7 Is age of transfer for permanent records acceptable NAD YesO NoD
8 VolumeDate span information present NA D YesO NoD
9 Are related finding aidsindexes on schedule NAD YesO NoD
10 Additional commentssuggestions YesO NoD
russell loisellenaragov OcoreOther SHU wishes to participate in appraisal visit Contact
lf ICoreOther SHU WAIVES Review ocoreOther SHU Wants to Review Appraisal [optional to answer 1-9 above] [must answer 1-9 above]
Dlgllally algnad by Scoll E Raley
Scott E Roley DNcnoScollERdayo=NARAoubullAFO bull bull bull emdisacotLroleynaragov c=iUSSignature Field oa1a201411s13aaaa02-0T011
rev April 25 2014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
Request for Records Disposition Authority
DM-0059-2014-0014
Appraiser Working Version
Department of State
General Records of the Department of State
Major Subdivsion
Major Subdivision Bureau of Counterterrorism
Minor Subdivision Office of Regional Affairs and Programs
Schedule Subject ecords Regarding the Office of Regional Affairs and Programs
Internal agency concurrences will N be provided
Background Information
Item Count
Number of Total Disposition Number of Permanent Number of Temporary Number of Withdrawn Items Disposition Items Disposition Items Disposition Items
2 1 0
GAO Approval
Electronic Records Archives Page 1 of6
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bull bull
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA0059-2014-0014
Ou middotne of Records Schedule Items for DAA-0059-2014-0014
Office of Regional Affairs and Programs Program Files Disposition Authority Number DAA-0059-2014-0014-0001
Office of Regional Affairs and Programs Working Files isposition Authority Number DAA-0059-2014-0014-0002
Electronic Records Archives Page 2 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059middot2014-0014
rds Schedule Items
Office of Regional Affairs and Programs Program Files
Disposition Authority Number DAA-0059-2014-0014-0001
cords relating to the program functions of the Office of Regional Affairs an rograms These files include but are not limited to policy plans and strate middotc plans presidential directives and policy guidance to the Department of State egarding counterterrorism efforts or strategies on a national level briefing m erials position papers interagency meeting materials including agendas pr aratory materials talking points summaries of conclusions and recommendat1 s formal agreements with agencies and international partners and all substan e correspondence and other documentation related to directing and carrying out p cy program functions and responsibilities of the Office of Regional Affairs and rograms
Final Disposition Permanent
Item Status
Is this item media neutral
Do any of the records covered by this item currently exist in electronic format(s) other than eshymail and word processing
Disposition Instruction
Cutoff Instruction Cut off when su erseded or obsolete or at the end of activity as appro ate
Transfer to the National Archives Transfer to the Natio I Archives 25 year(s) after for Accessioning cutoff
Additional Information
What will be the date span of the Unknown initial transfer of records to the The date span of the initial trans National Archives time
How frequently will your agency Every 25 Years transfer these records to the National Archives
Office of Regional Affairs and Programs Working Files
Disposition Authority Number DM-0059-2014-0014-0002
Electronic Records Archives Page 3 of6 PDF Created on 051212014
2
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA-0059-2014-0014
Working files and other materials related to the ~ctivities of the Office of Regional Affairs and Programs such as antiterrorism assistance countering extremism and terrorist interdiction excluding materials captured under the Office of Regional Affairs and Programs Program Files records disposition schedule These files include but are not limited to trip reports by CTRAP officials host country and post notifications interagency and private sector regional studies regarding policy implications and working papers policy drafts and background materials
ganized by region
Temporary
Pending
Yes
Do any of the cords covered No by this item curr tly exist in electronic formats ther than eshymail and word proce ing
Cutoff Instruction Cut off at the end of fiscal year
Retention Period Destroy 3 years) after cutoff
Additional Information
GAO Approval
Electronic Records Archives Page4 of6
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Request for Records Disposition Authority Records Schedule DAA0059-2014-0014
I hereby rtify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the records proposed i disposal in this schedule are not now needed for the business of the agency or will not be needed after the retention periods speci d
Date By Title Organization
05062014 Tasha Thian Agency Records Off AGIS - AGISIPSRA icer
Electronic Records Archives Page 5 of6
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
bullNATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedule DAA-0059middot2014middot0014
0001
Publication Date
Copies Requested 0
Comments Received 0
Electronlc Records Archives Page 6 of6 PDF Created on 05122014
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