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School Disaster Management Plan
Name of School : _______________________
Address : ___________________________
____________________________
____________________________
Contact : __________________________
Content
1.Introduction1.1.Summary1.2.Objective of DMP1.3.Importance of SDMP
2.Details about the School
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2.1.Location of School and area from which children come2.2.Present facilities in School2.3.Number of students in each School2.4.Classes and Teacher in charge2.5.School Administration Committee
3.Hazard and Risk Identification3.1.Various Disaster and expected seasonal occurrence3.2.Hazard Identification3.3.Different Disasters and their reason of occurrence3.4.Possible Damages and their Effect
4.Preparedness and Mitigation4.1. School Disaster management committee4.2. Formation of various teams
4.2.1. School First Aid Team4.2.2. School Search and Rescue Team4.2.3. Coordination and Information Team4.2.4.Shelter and food team
4.3.Training schedule for teachers and students4.4.
Transport and communication Facility
4.5.Emergency Evacuation Plan and Safe Location4.6.Mock Drill schedule4.7.Resource Inventory List4.8.Awareness programme schedule
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4.9.Modification in present resources/ facilities
5.Response Plan5.1.SOPs5.2.What to do during Disaster5.3.Roles and responsibility of each team during disaster
6.Emergency Contact list6.1.School administration6.2.Fire Brigade6.3.Ambulance6.4.Hospital6.5.Local Doctor6.6.Blood bank6.7.Police station6.8.Civil Defence6.9.Home guard6.10. City Emergency Number6.11. District Emergency Number6.12. Contact list of teaching and non teaching staff6.13. Ration shop6.14. Local hotel6.15. Pharmacy6.16. Red Cross Society6.17. NGO
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1.INTRODUCTION1.1.SummaryWrite about your School, disasters, various disaster programme done so far and
need for such an initiative.
1.2.Importance of SDMP
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2.DETAILS ABOUT SCHOOL2.1.Location and sector of School
School Name
Full address District:Block:
Municipality:
Ward No:Thana
Contact number:
Email id:
Direction North :
South :
East :West :
Students attending the School are from which
ward, area, sector, etc information
Principals name
Communication address Contact Number
Office: Resi:Mob:
Number of students
Number of teaching staffNumber of non teaching staff
2.2.Available Present facilities/ resourceNo. Available facilities/ resource Number Remark
1 Number of rooms in School (class
room+ any other)
Labs
2 Number of Building (if more than one)
3 Number of main entry/ exitNumber of Staircases
4 Number of entry/ exit for each building
5 Number of floors in each building
6 School Library facility
7 Computer Room
9 Hostel facility
8 Drinking Water facility
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9 Toilet
10 School Bus
11 School playground
12 Electricity Facility
Emergency Lighting facility
13 Fans14 Canteen
15 Kitchen Room
16 First Aid Box
17 Fire Extinguisher
2.3.Standards InformationNo. Standard Male Female Handicap Students
Male Female
1 1st Std2 2nd Std
3 3rd Std
4 4th
Std
5 5th
Std
6 6th Std
7 7th Std
8 8th
Std
9 9th
Std
10 10th Std
11 11
th
Std12 12th
Std
2.4.Teacher In-charge of the StandardsNo. Standard Teacher In-charge Communication
1 1st Std
2 2nd Std
3 3rd Std
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4 4
thStd
5 5th
Std
6 6th
Std
7 7th Std
8 8th Std
9 9th
Std10 10
thStd
11 11th
Std
12 12th Std
2.5.School Administration CommitteeNo. Name Post Communication details
Office/Residential Mobile
1 Chairperson
2 Vice-
Chairperson
3 Treasurer
4 Member
5 Member
6 Member
7 Member
8 Member
9 Member
10 Member11 Member
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3.HAZARD IDENTIFICATION AND HISTORY OFDISASTERS/INCIDENTS IN SCHOOL
3.1.Various Disaster and Expected seasonal occurrenceNo Probable
Disaster
Seasonal Calender for the probability of occurrence
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
1 Fire
2 Earthquake
3 Floods
4 Cyclone
5 Lightening
6 Stampede
7 Accident
8 Animal
bite
9 Suicide
10 Epidemic
11 Food
Poisoning
12 Others
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3.2.Hazard IdentificationMaps- School Hazard Map and
Surrounding area hazard map (as annexure)
3.2.1 Identification of potential Structural Hazard existing in School area
Structural safety of School building to be assessed in regards to its safety from hazards
like fire, earthquakes, floods and fire.
3.2.2 Identification of potential non structural Hazard
a) Table showing past diasters in which School has being affectedb) Checklist of probable hazards in and around School area (list as annexure)
3.3.Various Disasters and their reason of occurrence
Following disasters can affect your School and what are the reasons for it
(once the hazards are identifies this exercise can be done)
No. Disaster Type Probable Reasons
1 Fire
2. Earthquake
3 Floods
4 Cyclone
5 Landslide
6 Stampede
7 Accident
8 Animal bite
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9 Suicide
10 Epidemic
11 Food
Poisoning
12 Others
3.4.Possible Damages and their effectNo. Disaster
Type
Possible damages Possible ways to
Mitigate the hazard
1 Fire
2. Earthquake
3 Floods
4 Cyclone
5 Landslide
6 Stampede
7 Accident
8 Animal bite
9 Suicide
10 Epidemic
11 Food
Poisoning
12 Others
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4.School Safety Plan4.1.School Disaster Management Committee (SDMC)
No. Name Post in
Committee
Suggested Contact Details
Official/ Residential
1 Chairperson Principal
2 Vice
Chairperson
Vice principal
3 Treasurer Accounts
4 Member Admin dept
5 Member Admin dept
6 2 Member Information
andcoordination
group7 2 Member First Aid Team
8 2 Member Search and
Rescue Team
9 2 Member Transport team
10 2 Member Shelter and
food
11 Member 4 Teacher
12 Member 4 students
13 Member Ward officer
14 Member Education
department bit
officer
15 Member Parent teacher
associationpresident
16 2 Member Police Service
17 2 Member Fire Brigade
18 2 Member Civil Defence
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19 2 Member NGO
20 2 Member local Doctorand Nurse
4.2.Formation of various teams4.2.1. School First Aid Team (4 teacher+4 student)
No. Name Standard/department Telephone Num
1
2
34
5
6
7
8
4.2.2. School search and Rescue Team (School security + teacher+ student)No. Name Standard/department Telephone Num1
2
3
4
5
6
7
8
4.2.3.Coordination and Information TeamNo. Name Telephoner
Num
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1 School Information Officer
2 Sub ------ ------
3 Liaison Officer
4 Sub ------ ------
5 Sub ------ ------
6 Computer centre
7 Computer centre
8 School Telephone operator
9 2 students
4.2.4.Shelter and foodIdentify local hotel and food stores that will provide food and necessaryitems if the School holds back student
a) School food and shelter committeeNo. Name Telephone number
b) Available resources organisationNo. Name Quantity
1 Local restaurant
2 Local food store
3 Water supply
4 Tents facility
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5 NGO
4.3.Training Schedule for teachers and studentsNo. Training Programme
required
Date Number Remark
1 First Aid
2 Search and Rescue
3 Disaster Response
Management
4
4.4.Transportation and Communication facilitya) Available transport facility
No. Type ofVehicle
and
number
Number Route Capacity DriversName
Telephonenum
1
2
3
4
5
6
7
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b)Available Communication facilityNo. Instrument Location Telephone Num
1 Telephone
2 Internet
3 Wireless
4 Megaphone
5 Fax
6 Alarm system
7 Loud speaker
4.5.Emergency Evacuation Plan and Safe Locationa)Map- floor map and evacuation routeb)Identify safe location
No. Location Capacity
for
students
Distance
from
School
Communication
detail
Remark
1 For
Example:
Open
ground
500
students
60 mts Can take
shelter during
Fire,
earthquake
2
3
4
5
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4.6.Mock Drill ScheduleStudents should be aware/or trained on do and dont of disasters. Also to study
efficiency of the response system mock drills should be conducted. The format
for mock drill report is given below
Subject for
Mock Drill
Frequency and time Remark
Fire incident Month and date All classes, ABC
extinguisher usage and
rescue from high rise
building
Seismic activity
felt what would
be response
among student
Month and date Drop, cover and hold
exercise in School.
4.7.Resource Inventory ListNo. Instrument list Number Location Condition Remark
1 Torch and
emergency lights
2 First aid box
3 Fire extinguisher
(Type)
4
5
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4.8.Awareness Programme ScheduleIn any programme organised by School make sure that there is a component on
disaster management and personal safety included.
4.9.Modification in Present Resources/ FacilitiesPresent facilities like unsafe structure, etc in the School which can possibly lead to
loss of life and injury to student. Immediate mitigation measures can be suggested
and implemented through this plan.
Example:Probability of Disaster Existing problems Immediate actions to be taken
Earthquake To take shelter during disaster tallbaches and table are required
Classes 5 to 7 have kachha structure,which can fall any time.
School building has only one narrowstairs
Immediate taller tables are required. Have earthquake resistant struct in
classroom 5 to 7. Till then children
shift to other classes.
Construct another staircase inSchool
Fire Mid meal Kitchen is near classroomarea. There can be fire accident since
gas and cooking material are kept
there.
On second floor classrooms have onlya single door; in case of fire accidents
evacuation can be difficult.
Wiring in the School is old and thereare chances of short circuit.
Fire fighting equipments are notavailable in School
Kitchen area should not be nearclassroom and people working
should be trained in gas and fire
safety.
All classrooms should have morethan one door.
Install in new wiring. Fire fighting equipments be installed
in School
Floods Ceilings of some classes leak duringmonsoon.
7,8.9 standard classroom windows arebroken/or need of repair
Repair and construct the ceiling toprevent the leakage.
Repair windows.
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5.RESPONSE PLAN5.1.What to do during Disaster What will you if there is an incident in your School Prepare list of do and donts for each disaster Who are the authorities/agencies you will contact How to handle the situationPlan should answer all these questions in a descriptive form.
5.2.Roles and responsibility of each team during disaster
Coordination and Information GroupTraining Required
A thorough orientation on different types of hazards Have all the important numbers of government offices. Prepare reporting formats for reporting and communication during disaster Familiarity with the Internet and disaster information websites.
Before the disaster Monitoring and taking regular updates from TV/ Radio/Internet on the potential hazard
that School can face, e.g. weather updates in case of floods, landslide, cyclones etc.
Inform the School authorities of any impending hazardous situation Maintain contact disaster management authorities and communicate any directions to the
School authorities.
Mark all entry and exits that is prominent to all students Post warning signs / flags of appropriate colour for different warning level at prominent
and designated places in the School.
Disseminate the information to all the classrooms and teachers Coordinate with the other teams and inform them about the latest weather / warning
situation
During disaster
Cross check the warning received from various sources Warning the School in case of an emergency by either ringing a bell/siren or on the
public address system or through a messenger, whatever is available in the School
Reporting to the School disaster management committee about the disaster in the Schoolbuilding
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Reporting to the government emergency response departments (Fire, RDMC, Police etc.) In case of the School being used as a shelter, inform the shelter staff about the latest
updates and weather reports.
After disaster
Continue monitoring the various information sources Keep reporting on the situation of the disaster to all concerned teams and coordinate with
them
Disseminate safety tips in coordination with the Awareness Generation Team Work with the Incident Management Team from the district administration in preparing
updates and disseminating information.
Evacuation TeamTraining Required
Training in evacuation procedures through local fire servicesBefore a disaster
Check the exits Identify the open areas where the School can assemble after evacuation in an emergency Make sure there are no hazards present for evacuating to the designated area Make sure that necessary supplies are accessible Assist the Planning Committee in developing options in the event evacuation is required
during inclement weather
Be prepared for special equipment needs for mobility-impaired students. Any special response procedure for special needs students must be tested during drills Conduct regular drills in coordination with the other teams and practice the different
evacuation procedures used in different hazards. These different procedures have to be disseminated to the entire School and separate
drills to be conducted for them
During disaster Evacuate in an orderly fashion as practiced in the drills
After disaster Ensure that emergency assembly area is accessible and safe Determine if any additional assistance is required for evacuation.
Take roll call and report group status to Administrator (Emergency Operations Centre).
Search and Rescue Team
Training Required Training through local Civil Defense / Fire Services in basic search and rescue techniques
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Prior to disaster Make sure needed supplies are on site Make sure team members stay current with their training Any special response technique for special needs students must be tested during drills
Disaster response Start rescue and search operations in case of another disaster According to pre-established pattern, check (visually, vocally, physically) every room in
the building.
Report location of injured to First Aid Team. Report location of other problems to SDMC.
Look for obvious structural problems/significant structural damage as sweep is madethrough the building(s)
Report any damage to the Administrator (EOC).First Aid TeamTraining Required
Training through local Civil Defense / Fire Services / St. John Brigade / Red Cross /Health Department in basic first aid techniques and CPR (cardio-pulmonary
resuscitation)
Before a disaster
Make sure that first aid supplies are up to date and always complete Ensure training for all new members and refresher training for existing members (every
year)
Be aware of special medical requirements of students / employees and ensure that somestock medication (maybe 1-2 days medicines) are kept in the School and regularlyupdated
Participate in regular drillsAfter disaster
Administer first aid and record all cases and treatments. Determine need for further medical assistance. Coordinate requests for assistance
through the Administrator.
Assign First Aid Team members to accompany Search and Rescue Teams duringtheir search operations.
Food and Shelter GroupBefore a disaster
Maintain list of students, teaching and non teaching staff in School. If School works intwo shifts have a list of students in both shift.
Keep record of how much material will be required for 3 times food for at least 72 hrs. Have prior communication with agencies to supply water and food for children if stuck
in case of a disaster.
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Maintain contact list of nearest ration shops, hotel, restaurants that agree to provide foodfor children during a disaster.
Tie with NGO/organization that provides food at discount amount.After Disaster
Contact organization that the School has tie up with and inform them about currentsituation
Make list of student staying and their requirement of food type. Make sure that appropriate food and water facility are available for students. Contact disaster management authority for supplies if people use Schools as shelter.
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No. Location Distance from
School
Telephone
num
Address
5.8.Police stationNo. Location Distance from
School
Telephone
num
Address
5.9. Civil Defence5.10. Home guard5.11. City Emergency Number5.12. District Emergency Number5.13. Contact list of teaching and non teaching staff
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6.ANNEXURE6.1 School Map
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6.2 Each Floor Map
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6.3 Map showing exits / Evacuation routes
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6.4 School Hazard Map
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6.5 Local Hazard Map
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6.6 Hazard Checklist
School ground hazards assessment:
Hazard CommentsSuspended ceilings
Heating and air conditioning units.
Missing or Malfunctioning Exit doors
Exit doors improperly marked.
Exit doors not opening to the outside.
Unsecured fire extinguishers or fire extinguishers
that is not properly charged and tagged.Inadequate ventilation systems in chemicalstorage areas (labs, vocational classrooms,custodial closets, etc.).
Malfunctioning alarm system.
Hazardous materials located in areas that do not
have warning signs.
Unsecured appliances (e.g., water heaters, etc.).
Unsecured filing cabinets or cabinets withinadequate drawer latches.
Pendant light fixtures.
Unanchored table lamps
Narrow and single staircase
Unsecured sliding or roofing materials
Inadequate ventilation
Areas where flammable liquids are stored
Chemistry labs have bottles used for storingchemicals that are not secured or protected
against shattering.
Other fire hazards
In playgrounds if there are equipments in need of
repair
Traffic pattern during School day
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Trees or shrubs that present a fire hazard or windhazard or provide areas for an intruder to hide.Electric wires.
Kitchen area in School
Fences in need of repair.
Insufficient lighting for activities in all areas of
the campus.
Other:
Classroom Hazard Assessment
Hazards Comments
Free-standing cabinets, bookcases, and wall
shelves.
Heavy objects on high shelves.
Unsecured wall-mounted objects
Hanging plants above or near seating areas
Incompatible chemicals stored in close proximity(e.g., window cleaner and ammonia).
Paper or other combustibles stored near heatsource.
No safety glasses or shields in science/chemistry
labs.
Others
Potential Hazards along evacuation routes
Hazards Location
Hallways and/or doors containing glass
panels that are not broken or tampered
with.Lockers, bookshelves, or other storage
units along hallways.
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+ Hallways may be cluttered with debrisfrom ceilings, fallen light fixtures, broken
glass, and toppled storage units.
Dark corridors with no lights
Lighting that is dependent on electricityrather than sunlight
Elevators+ Elevators are vulnerable to damage from
fires, earthquakes, and other hazards. Signs
should be posted near elevators prohibitingtheir use during emergencies.
Gas, sewer, or power lines near the outdoor
assembly area.Other
Other
Other
Potential Hazard in Surrounding areas and Communities
Hazards Location
Facilities containing toxic, chemicallyreactive, and/or radioactive materials.
Include both manufacturers andusers (e.g., gas stations, storage facilities,pesticide manufacturers/distributors,
chemical and dye factory, handlooms, etc)High-voltage power lines
Transportation routes of vehicles carryinghazardous materials (e.g., School is near
railway track or near highway).Multi-story buildings vulnerable to damage
or collapse
Water towers, tanks, and treatment centers.
Gas storage facilities
Natural gas plants.
Laboratory and Agricultural Facilities.
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Fireworks Factories/Storage Facilities
Trees
Covered walkways
Open nallahs or drains near School
Areas under which large gas main runs
Others
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