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IIPBenefits Management Workshop
An event to identify, prioritise and profile programme/project benefits
Safe Effective Caring Responsive Well Led
Phill Wilson
Agenda
• What is a ‘Benefit’?• Identifying our Project Benefits• Prioritising the Benefits (Time dependent)
• Profiling the Key Benefits (Time dependent)
• Realisation of Project Benefits (Time dependent)
What is a ‘Benefit’?
“A quantifiable and measurable improvement resulting from an outcome which is perceived as positive by a stakeholder and which will normally have a tangible value expressed in monetary or resource terms. Benefits are realised as a result of activities undertaken to affect change".
What is a ‘Benefit’?Types of Benefit
- Value, economic benefit- Value, efficiency benefit- Value, effectiveness benefit- Financial impact, cashable benefit- Financial impact, non-cashable benefit- Corporate objective benefit- Stakeholder impact benefit- Timeline benefit- Level of risk benefit
What is a ‘Benefit’?
There is a Structure and Process
AIMS
OBJECTIVES
PROJECT DESIGN AND DELIVERY
OUTPUT
OUTCOMES
BENEFITS
What is a ‘Benefit’?
Aims•To lose weight•To be fitter
Objectives•Reduce weight by a stone in 3 months and 2 in 6 months
•Be able to run 5 miles in 40 mins by Christmas
•Get resting heart rate down to 70 bpm in 6 months
•Reduce BMI to 18 in 3 months
Project Design and Delivery•Plan for running regime
•Plan for changes to eating habits
•Plan and establish gym sessions
•BMI tests•Cholesterol Tests
•Weigh-in milestones
•Running times milestones
Outputs•BMI Results•Gym membership record
•Record of runs completed and times achieved
•Record of weight•Resting heart rate record
•Diet plans
Outcomes•Reduced weight and waist size
•Reduced resting heart rate
•Lower BMI and cholesterol
•Greater flexibility•Easier breathing when exercising
•Greater energy levels
Benefits•Measurement of outcomes
•Reduction of visits to GP
•Increase in life expectancy
•Increase in social circle
•Increase in stamina•Higher self-confidence
•Reduced disposable income
Desired or new operational state
Ask: Why is this required?
What’s new ?Core goals of the change
SMART things to achieve
What is a ‘Benefit’?
Aims• Provide higher
service quality to patients
• Improve condition of health economy
Objectives• Reduce waiting
times for hip replacements from 3 weeks to 10 weeks by Mar 2016
• Establish a centralised orthopaedic centre by Dec 2015
Project Design and Delivery• Plans with
milestones etc.
Outputs• A new central
orthopaedic centre
• Revised ADT processes
• New orthopaedic referral process
Outcomes• Reduced hip
replacement waiting times
• Greater efficiency in ADT process
• Etc.
Benefits• Measurement of
outcomes• Increased patient
satisfaction• Staff costs
reduced
Identifying our Project Benefits
Exercise 1 – Identify and
Record the Benefits
Microsoft Excel Worksheet
Prioritising the Benefits
Exercise 2 - Prioritise the Benefits
Prioritising the Benefits
A - Selected Benefits B - Main Alternative Benefits C - Possible Alternative Benefits D - Unlikely Benefits
Recommended Selection of Prioritisation Criteria
1. Ease [of Implementation/Measurement etc.]2. Speed [of Realisation]3. Cost [of Realisation]4. Value to Trust [monitory or qualitative]5. Alignment to Programme Objectives6. Alignment with Strategy
Profiling the Key BenefitsExercise 3 - Profiling the Key Benefits.Recording the detail for each Key Benefit in order that the ‘what’, ‘when’, ‘how’ and ‘who’ are all clearly articulated and understood by all to enable effective Benefits Realisation
Realisation of Project Benefits
Mth1Mth2
Mth3Mth4
Mth5Mth6
Mth7Mth8
Mth9Mth10
Mth11Mth12
Mth13Mth14
Mth15Mth16
Mth17Mth18
Mth19Mth20
Mth21Mth22
Mth23Mth24
Mth25Mth26
Mth27Mth28
Mth29Mth30
Mth31Mth32
Mth33Mth34
Mth35Mth36
0
1000
2000
3000
4000
5000
6000
7000
8000
Benefit XXXBxx Cum Value
Cum
Val
ue
- Full business engagement
- Dedicated and committed owner
- Pull and Push
- Effective hand-over
What is a ‘Benefit’?
There is a Structure and Process
AIMS
OBJECTIVES
PROJECT DESIGN AND DELIVERY
OUTPUT
OUTCOMES
BENEFITS
What is a ‘Benefit’?
Aims•To lose weight•To be fitter
Objectives•Reduce weight by a stone in 3 months and 2 in 6 months
•Be able to run 5 miles in 40 mins by Christmas
•Get resting heart rate down to 70 bpm in 6 months
•Reduce BMI to 18 in 3 months
Project Design and Delivery•Plan for running regime
•Plan for changes to eating habits
•Plan and establish gym sessions
•BMI tests•Cholesterol Tests
•Weigh-in milestones
•Running times milestones
Outputs•BMI Results•Gym membership record
•Record of runs completed and times achieved
•Record of weight•Resting heart rate record
•Diet plans
Outcomes•Reduced weight and waist size
•Reduced resting heart rate
•Lower BMI and cholesterol
•Greater flexibility•Easier breathing when exercising
•Greater energy levels
Benefits•Measurement of outcomes
•Reduction of visits to GP
•Increase in life expectancy
•Increase in social circle
•Increase in stamina•Higher self-confidence
•Reduced disposable income
Desired or new operational state
Ask: Why is this required?
What’s new ?Core goals of the change
SMART things to achieve
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