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Utilizing for Pharmacy Purchasing & Inventory Control. Welcome to:. August 22 nd & 23 rd , 2012. KS Overview. Established in 2001 Headquartered in Bridgewater, NJ - PowerPoint PPT Presentation
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Helping you make informed business decisions!
CONFIDENTIAL © 2012 Knowledge Solutions, LLC®. All rights reserved.
August 22nd & 23rd , 2012
Utilizing for Pharmacy Purchasing & Inventory Control
Welcome to:
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KS Overview
Established in 2001
Headquartered in Bridgewater, NJ
We deliver information management and ERP solutions that enable corporations to make timely and informed business decisions. We focus on integrating technology, business processes and policies to transform it into business-intelligent and actionable information, and improve business operations.
Lawson Certified Partner since 2005 Data Management / Business Intelligence Business Process Analytics
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Primary Industries Served
Healthcare Retail Manufacturing
Insurance Public Sector Utilities & Communications
Financial Services
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Experience• 25 years in Pharmacy Purchasing & Inventory Control Management • 5 years Consulting and Customer Service
Skill set:• Lawson Project Lead for Pharmacy implementations• Senior Business Consultant at Lawson Software• Lawson Procurement Suite implementation expertise, Certified in 9.0.1
Accomplishments:• Successful application set up for Pharmacy at NYPH and two Upgrades• Procurement application set up for Pharmacy at a State hospital in New York City(Completed on time). • President and founder of LMT Health Care Consulting Services, • Application set up of Procurement and Inventory Control for two hospitals
Internationally•Montreal, Canada (Completed on time )•Mexico City, Mexico. (Completed on time)
Director of ERP Procurement Services and Solutions at Knowledge Solutions, LLC
BIO - Mario Naranjo
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Content
Common Pharmacy Process (RQ, IC & PO)Pharmacy RQ, IC & PO Using LawsonPharmacy SetupView Proposed KS SolutionQ&ASummary of BenefitsOverview of existing client setup screens
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Standard Process
Department Pharmacy AccountsPayable
Manual Process; e.g.,Hand written, phone,
fax, spreadsheet
Manual Process / Misinterpretation; e.g.,Blind ordering, follow-up
No Item Detail; e.g.,
No Categories, Descriptions
Manual Process; e.g.,
Replenishment, follow-up, 3rd party
control
Manual Process; e.g.,
No Line Item details
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Lawson Procurement and Materials Management
Lawson-based Process
Department Pharmacy AccountsPayable
AutomatedProcess;
Requisition Center or Mobile Supply
Chain Mgmt
Automated Process; Online Ordering & Online
Inventory (RQC), Mobile Par Counting (MSCM)
Item Details; e.g.,Descriptions,
Categories, Accounts, & Accounting Units
Automated Process; Replenishment, follow-up, line item receipts (MSCM) and contract compliance
Automated Process; Invoice Line Item
Match
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Process for setup of Pharmacy for Inventory Control
• Build an Item Master in Lawson- ALL Pharmacy items or only those you approve.
• Agreements- Create from GPO or Distributor File to Lawson and maintained in Lawson by the Pharmacy Buyer
•Perpetual Inventory is required so ALL areas can order supplies via Requisition Center (RQC) in Lowest Unit of Measure (LUOM) Internally and then automatically replenish stock.
• Stock can be ordered via (MSCM, RQC or Templates) by ALL areas (Pharmacy Satellites, clinics, labs, etc..) direct from the Primary Distributor, this will reduce carrying cost and internal workload from picking and packing
• Par Locations- are maintained by the Pharmacy Buyer from one central location, reduces overstock and minimize expiration of stock on the floors.
•Supplies can be replenished directly by specific areas from Pharmacy Inventory or from the Distributor.
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Set up for Inventory Control -Continued -
• Receiving: Can be done on Lawson or by utilizing Receiving and Delivery(RAD), if available.
•Radiology, Dialysis and clinics- Can be set up as Par Locations and order using RQC Non-Stock supplies direct from the Supplier
•Generate PO’s automatically- Eliminate double entry for PO’s
•ALL Locations can view actual inventory On Hand (JIT)- Order on-line utilizing RQC to improve communications
•Physical Inventory and Cycle Counting update Lawson (JIT)- Eliminate cost associated to outside vendors and generate ability to update working Inventory immediately
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Questions?
Are you still with me?
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Pharmacy Purchasing & Inventory Control Management Solution
Solution Description:
Allow for the Automation Process of Requesting Supplies by the End User
Provide the Pharmacy Buyer full control of the Order Process from Requisition to Delivery by using a single system
Solution Capabilities:
Single System to track Purchasing, Inventory Distribution, Financial Management
Single System to Track Accounts Payable Vendor Payment History
Standardized & Centralized location for Requesting Pharmacy Supplies
Standardized Format for Item Descriptions Standardized Format for Unit of Measure Provide Buyer with Direct Access to Contract Management
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Solution Requirement1: Lawson 9.0.1.x or Higher
Solution Duration2:
Two (2) months – includes:Pharmacy set up with up to 2,000 Lines Items Purchased historically (Formulary & Non-Formulary) created and added to current Item MasterOne (1) Inventory LocationOne (1) Primary Contract with 98% of Lines created in the Item Master Up to Five (5) Direct Vendor Contracts (Max. 20 Lines/contract) Up to Twenty (20) Requesting Locations Up to Ten (10) Par LocationsUp to Ten (10) TemplatesTraining Pharmacy Staff and train the trainer
Pharmacy Purchasing & Inventory Control Management Solution - Continued -
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Use of one ERP System to report and track all expenditures- Lawson
Contracts are loaded & maintained in Lawson by the Pharmacy Purchasing Manager.
Budget and track usage by specific AHFS Category You can budget and control your departments
expenditures for Pharmaceuticals Approval of Requisitions using Process Flow in Lawson A/P has ability for 3-way match to pay invoice Option for Electronic Invoice Payment Ease for Auditors, ALL data Online
Summary of Benefits for Lawson & Pharmacy
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Automated Inventory Replenishment Par and Cycle Counting for ALL areasTrack deliveries made via Lawson R&D. Interface with Pyxis or OmnicellOrder Pharmacy items online using RQCView Availability of SOH OnlineLocked Templates to control approved Pharmacy itemsUse of Template reduces possibility of order errorMSMC used for picking of goods requested Your Physical Inventory of Perpetual Inventory updated JIT All items are created in Generic Description
Summary of Benefits - Continued
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IC02 *
To setup Pharmacy Inventory Location
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IC11 Items Master Setup *
Item setup same way as in Procurement but with ‘P’ in front
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IC12 Source and Replenishment *
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Requisition Center *
End users place orders for Pharmacy items separately
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IC81 Par Setup *
Satellites replenish using Par counting
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ED Setups Outbound *
FTP over to Cardinal.com (pharmacy reviews order in Cardinal.com before sending out)
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Bid Response Loads *
Run to update Pharmacy Contracts
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Helping you make informed business decisions!
Thank You!
Mario F. NaranjoDirector of ERP Procurement
Knowledge Solutions, LLCCell: 201- 895-1384
mnaranjo@ksols.com
Allen GebhardtDirector of Business Development
Knowledge Solutions, LLCCell 973-216-5825
ageghardt@ksols.com
*- Screen shots from Lawson are for presentation and visualization purposes only, data is not actual, some information detail was provided and composed with the assistance of In-Ho Kwak, Manager at NewYork-Presbyterian Hospital, Knowledge Solutions has received permission to publish and use this information as deemed necessary.
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