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Dean’s List Rules, Reports and Updating Dean’s List Results in Banner
Overview Dean’s List Rules and Exclusions are configured on the Academic Standing Rules (SHAACST) form in
Banner.
NOTE: For updates to the Rules and Exceptions please contact Rob Dixon and Michelle Garcia, and copy the OSSS office at OSSSCoreTeam@uillinois.edu.
The rules are configured for Effective Term and consist of the following parameters:
Term – effective term of Dean’s List process
Type of GPA – choices are Institutional or Combined
Type of Hours – choices are Attempted, Earned, Passed, GPA
Minimum Term Hours – specify hours
Minimum Term GPA – specify GPA
Status – DL (Dean’s List)
Document Direct Reports ‐ https://docdirectpweb.admin.uillinois.edu/ddrint/servlet/ddrint
The Dean’s List process is run in Audit and Update modes by term and produce the following reports:
• AUDIT ‐ Preliminary Dean’s List – creates two downloadable Document Direct reports (same
data, different file format) using a query based on a minimum term GPA of 3.5 (separate rpt for Nursing – 3.35 GPA).
NOTE: the Preliminary Dean’s List reports will include students who meet the GPA, but not hour’s requirement.
o SH2DLST01B Preliminary Dean’s List – separated by college, download as a PDF file. o SH2DLST02B Preliminary Dean’s List Data – separated by college, saved as an HTML file,
opens in web browser and can be copied/pasted into a spreadsheet.
• UPDATE – Final Dean’s List – creates four downloadable Document Direct reports (same data,
different file format) of students whose Dean’s List indicator has been set on SHAINST in Banner for that term.
o SH2DLST04B Final Dean’s List ‐ separated by college, download as a PDF file. o SH2DLST05B Final Dean’s List Data ‐ separated by college, saved as an HTML file, opens in
web browser and can be copied/pasted into a spreadsheet. o SH2DLST06B Final Dean’s Publication List ‐ separated by college, includes FERPA
(confidentiality) indicator, download as a PDF file. o SH2DLST07B Final Dean’s Publication List Data ‐ separated by college, includes FERPA
(confidentiality) indicator, saved as an HTML file, opens in web browser and can be copied/pasted into a spreadsheet.
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View Dean’s List Rules and Exceptions Dean’s List Rules and Exceptions are configured on the Academic Standing Rules (SHAACST) form.
Enter Level – 2U and College Code and select Options > Dean’s List and Excl Grade Rules
Select Options > Dean’s List and Excl Grade Rules ‐ Term is Effective Term for that and all future terms. Must be updated if Dean’s List is calculated for summer terms or for updated rules/exclusions
New term record required if Rules and Exclusions are updated
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View/Download Document Direct Reports Open a web browser and access Document Direct: https://docdirectpweb.admin.uillinois.edu/ddrint/servlet/ddrint Click on the Search button, enter Report ID and click the search button and log in with your Enterprise ID and password.
Click Search button
Enter Report ID and click Search button
Select report and click on appropriate college and download/save report.
Click here to download report
Click on college to display results
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Download/save the report
Select Current Section
Click here to download
Select PDF
Open the zipped file
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Double click on PAGE0.HTML and then click Open in File Download window.
Double click file to open
Click to open report
Report displays in PDF format. Save as required.
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HTML version report – copy/paste contents into a spreadsheet
Click cursor on report and use the keys – CTRL A and then CTRL C to copy contents of page Select “Data”
version of report
Paste into spreadsheet and save
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Save HTML version report to a file.
Click here to download report
Select “Data” version of report
.
NOTE ‐ The report can only be downloaded for all colleges. Click the Create button.
Click Create button
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Click Open button
Double click on PAGE0.HTML and then click Open in File Download window.
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Report will open as a new tab or in a new browser (depending on your default browser). Save report in desired file type.
Update student’s Dean’s List status on SHAINST as necessary
Add or Delete Dean’s List status and save
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