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WSCOpenSpaceandRecreationAMP2018/19 V1.1June20181
AssetManagementPlanforOpenSpaceandRecreation
2018/19ThisdocumentformspartofCouncil’sResourcingStrategy.
ItisupdatedannuallytosupportCouncil’sOperationalPlan.
DocumentRevisionStatus
Version Date Description
1.0 June2018 Draftfordiscussion
1.1 June2018 FinaldraftforCouncilconsideration
ThisversionisapprovedforCouncilconsiderationby:
RajuRanjit
DirectorEngineeringServices
BrendanHayes
DirectorEnvironmentalServices
DateofapprovalbyCouncil(ornoteasdraft):
DRAFT
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20182
TableofContents
1. ExecutiveSummary..........................................................................................................31.1ContextandPurposeofthisAMP................................................................................................3
2. OperationalPrograms(Maintenance)..............................................................................4
3. CapitalWorksPrograms(Renew/Upgrade/NewAssets+Disposals)...............................53.1ParksandPlaygrounds.................................................................................................................63.2Sportsgrounds..............................................................................................................................73.3SwimmingPools...........................................................................................................................93.4OtherRecreationAreas................................................................................................................93.5Cemeteries.................................................................................................................................103.6OtherStructuresandMinorAssets............................................................................................10
4. RiskManagement...........................................................................................................124.1ReportingonInfrastructureRenewalBacklogand‘Required’Maintenance............................12
5. AssetRegisterandAccounting.......................................................................................14
6. AssetHierarchy..............................................................................................................15
7. FinancialPlan..................................................................................................................16
8. StandardsandSpecifications..........................................................................................16
Appendix1–MaintenanceManagementPlan......................................................................171. Operations...............................................................................................................................172. Inspections..............................................................................................................................17
2.1InspectionsGenerally............................................................................................................172.2CustomerRequests................................................................................................................172.3PlaygroundInspections.........................................................................................................17
3. Maintenance...........................................................................................................................173.1PlannedMaintenance............................................................................................................183.2ReactiveMaintenance(includingDefectRiskAssessment)...................................................18
4. PerformanceReporting...........................................................................................................18OpenSpaceandRecreationAreaInspectionRecord..................................................................20DefectRiskAssessmentandControlMeasures...........................................................................21
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20183
1. ExecutiveSummaryCouncilisresponsiblefor21parks,reservesandrecreationalfacilitiesinthetownsandvillagesoftheShire.Thesearelistedinsection3.Thepositioninthefacilityhierarchy(section6)isalsoidentified–thisdifferentiatesbetweenhighandlowusefacilitiestoaidinprioritisation.
Theserecreationalareashavevariousinfrastructureincludingplaygrounds,pools,fences,goalposts,lights,monuments,BBQs,tables,seatsandsheltersetc.thatarekeytoenjoyingtheseareas.Buildingassetsonthesesitesisalsoconsideredhere(ratherthanintheBuildingsAMP).
ThisAMPisinformedbyprioritiesidentifiedintheSportandRecreationFacilities(SRF)Plan2018-2022whichisdesignedtobeusedtoinfluencefutureshort,mediumandlong-termpriorities.WhiletheSRFPlanconsiderstheneedforandprovisionoffacilitiesgenerally(whetherornotownedorcontrolledbyCouncil),thisAMPisfocusedonlyoninfrastructureownedorcontrolledbyCouncil.
ThisAMPalsoincludesCouncil’s2cemeteriesasmanyofthesameactivitiesapplytotheseassets.
1.1ContextandPurposeofthisAMP
CouncilhasadoptedasystematicapproachtoprioritisingitslimitedresourcesacrossallitsactivitiesviatheIntegratedPlanningandReporting(IPR)Framework,establishedundertheNSWLocalGovernmentAct.
ServiceDashboards(partofCouncil’sDeliveryProgram)presenta‘bigpicturesummary’highlightingissuesofconcernwiththevalueCouncilcanprovidenowandinfuturewithitsavailableresources.
ThesecondpageoftheDashboardssummarisestheinfrastructuresupportingtheserviceandthenidentifiesthemainprogramareasCouncilundertakestoprovidethisvaluetothecommunity,includingbudgets(alignedwiththeLongTermFinancialPlan)andperformancemeasuresforeach(i.e.theadoptedPerformanceTargetsaswellasmeasuresofotheractivities).
ThisAMPthenprovidesthedetailbehindeachoftheprograms,whichareclassifiedaseither:• ‘operational’(ongoingactivitieslikecleaning,maintenanceandrepairs,mowinggrass)or• ‘capital’(one-offactivitiestobuildnew,upgradedorrenewedassets).
ThismoredetailedanalysisintheAMPinformsthe‘bigpicturesummary’ofkeyconcernsonpage1oftheDashboardsaswellassupportinginformationrelatingtoinfrastructureassetreporting.
Insummary,theprimarypurposeofthisAMPistosupportCouncil’sdecision-makingaboutitsactivitiesrelatingtorecreationalassetsbyclarifyingthecurrentsituationanddocumentingitsfutureprograms(actionsintheDeliveryProgramandOperationalPlan)inasimplemanner.
Council’soverallobjectiveistodeliversustainablebestvalue(assetoutinthePolicyofthatname).
ServicenameShort descriptionKeyobjectivesfromCSP (acrossall QBLthemes)Valuenow
Performance Sustainability Risk/Resilience
Value10years
Performance Sustainability Risk/Resilience
Emerging issues:beyond10yearsCommunitysurvey Gap Consensus
Sub-service1 1.2 High
Sub-service2 -0.3 Low
Investment(proportion oftotalCouncil)
Operations(maint.+ops)
Capital(renew+new)
Depreciation AssetValue
Summaryofthekeyissues
Summaryofthekeyissues
0 1 2 3 4 5
Importance Satisfaction
0 1 2 3 4 5
Importance Satisfaction0 1 2 3 4 5
Importance Satisfaction
0 1 2 3 4 5
Importance Satisfaction
ServiceNameInfrastructure
Assetcategories,replacementvalues,consumption ratio(age),renewal ratio,capitalratio(newassets),highresidualriskbacklog
OperationalProgramsProgramPrioritiesProgram1 Priorities ResponsibilityProgram2 Priorities Responsibility4 yearBudget Revenue ExpenditureProgram 1Program2PerformanceMeasures andTargets
Capital ProjectsProject SelectionCriteria(informs priority list)Project area1 Criteria ResponsibilityProjectarea2 Criteria Responsibility4 yearBudget Revenue ExpenditureProjectarea1Projectarea2PerformanceMeasures andTargets
ReferenceDocumentsStrategicplans,policies,operationalplans,etc.
701SealedPavement
701kmSealedSurface
144kmKerbandGutter
474kmUnsealedRoads
148Concrete/Steel Bridges
11Timber Bridges
73kmFootpaths
OtherTransport Assets
Stormwater Drainage
Concernswithvaluedeliverednowandinfuture
(informedbyAMP)
Project $
A 100
B 50
C 75
Year1: 225
Projectsincapitalprograms(+commentary&analysis)
Project $
A 100
B 50
C 75
Year1: 225
D 125
E 80
Year 2: 205
Detailsofassetmaintenanceprograms
Supportinginformationforinfrastructurereporting
ASSETMANAGEMENTPLANSERVICEDASHBOARDS(DeliveryProgram)
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20184
2. OperationalPrograms(Maintenance)ServiceDashboardsidentifythekeyoperationalprogramareas,priorities,budgetsandperformancemeasuresandtargets.TheDashboardsrelevanttothisAMPare:
• OpenSpace,RecreationandPublicToilets• Planning,Building,EnvironmentandHealth(forcemeteries–includedherebecausemany
ofthesameactivitiesareundertakenforopenspace).
Operationalactivities(oftenreferredtoas‘maintenance’)include:
• mowing• vegetationcontrol(weedcontrol,gardenmaintenance,treetrimming,etc.)• markingoflinesforsportsgrounds• softfallmaintenance(beneathplayequipment)• cleaningofBBQsandpicnicareas• littercollectionandemptyingbins• irrigationcontrolandmaintenance• graffitiremoval• swimmingpoolsupervisionandmaintenance• generalrepairse.g.tolighting,playgrounds,shelters,etc.• gravediggingandcemeterymaintenance
Asystematicapproachtomanagingtheseactivitiescreatessignificantefficiencies,enablingCounciltoachieveitsperformancetargetsandmanagerisksatalowerlong-termcost.CouncilisworkingtowardsthisbydevelopingaformalMaintenanceManagementPlaninAppendix1whichcovers:
• operations(activitiesthatareongoinge.g.supervisionofswimmingpools)• maintenanceofopenspaceandinfrastructure,whichcanbe:
o scheduled(e.g.mowingofparksandsportsgroundsonaweeklybasis)oro responsive(e.g.repairingadefectonaplayground)and
• inspections(toidentifydefectsorinvestigateacustomerrequest).
AkeypartofthePlanisarisk-basedapproachtoprioritisingworkgiventhelimitedfundsavailable.
Counciliscurrentlyimplementingacomputerisedmaintenancemanagementsystemformaintenanceoftransportassets(whichisalsoapplicabletorecreationassets).
ACTION9.15intheImprovementPlanintheResourcingStrategyis:
Considerimplementingacomputerisedmaintenancemanagementsystemforrecreationareasoncethesystemisinplaceforroads.
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20185
3. CapitalWorksPrograms(Renew/Upgrade/NewAssets+Disposals)TheServiceDashboardforOpenSpace,RecreationandPublicToiletssummarisesCouncil’smaincapitalworksprogramsrelatingtoopenspaceandrecreationassetsaswellasinfrastructuresupportingtheservice.TheServiceDashboardforPlanning,Building,EnvironmentandHealthdoesthesameforcemeteries.
ThisAMPprovidesthedetailbehindthesecapitalprograms.Theseareconsideredinthefollowingsectionsbasedonthetypeoffacility:
• ParksandPlaygrounds• Sportsgrounds• SwimmingPools• OtherRecreationAreas• Cemeteries
Foreacharea,thefollowingissuesarediscussed:
• Currentinfrastructureanditscondition• Needfornewandupgradedinfrastructure(asidentifiedintheSportandRecreation
FacilitiesPlanandfromothersources)• ForecastsforthefuturebasedonfundingcurrentlyallocatedintheLongTermFinancialPlan• Potentialsourcesoffunding• Criteriaforprioritisationofprojects• Performancemeasuresandtargets.
APriorityProjectsLististhenincludedineachsectionidentifyingparticularprojectswithineachprogram.Whilethoseinthecurrentyearare‘lockedin’totheOperationalPlan,thoseinfutureyearsareindicativeonly.Manyprojectsareidentifiedasunfunded.
Projectsforfutureyearsareimportanttoinforminvestigationanddesignactivities(whichwilltheninformmoreaccurateestimatesofprojectspriortotheirinclusionintheOperationalPlan).
ProjectsthatareunfundedareincludedtofacilitateCouncildecisionsaboutre-prioritisingresourcesbetweenprogramareasandtobeusedtoensureCouncilispreparedtopursuegrantfundingopportunities(i.e.prioritiesareclear,projectsare‘shovelready’).
TheimpactofanyprojectsinvolvingneworupgradedassetsonCouncil’sfinancialsustainability(intermsofextraoperations,maintenanceanddepreciationexpenses)willbeconsideredpriortothesebeingincludedinCouncil’sOperationalPlan.
Itisimportanttorecognisethatthelevelofdetailinthisframeworkwillimproveovertime.Inparticular,futurelistswillindicatetheportionsofaprojectthatis‘renewal’versus‘upgrade’(ornewassets)tofacilitateprojectionsfortheRenewalRatioandreportingunderFitfortheFuture.
Atthisstage,noassetshavebeenidentifiedfordisposal.
ACTION9.5intheImprovementPlanintheResourcingStrategyis:
Annualreviewofcapitalworksprogramsincludingpriorityprojects,budgets,fundingtoachieveperformancetargetsforrenewal,prioritiesforupgraded/newassets,longertermoutlook(includeinup-to-dateAssetManagementPlan).
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20186
3.1ParksandPlaygrounds
Councilisresponsiblefor13parksaroundtheShire.Detailsofthebuildingsandotherinfrastructureonthesesitesisshownbelow,alongwiththeparkhierarchy(section6).
Site Location Toilet? Playground? BBQ/Picnic? Shadesail? Hierarchy
O'BriensLookout Grenfell yes Picnic Regional
VaughnPark Grenfell yes yes yes yes District
EndemicGardens Grenfell District
ProctorPark Grenfell Local
MemorialPark Grenfell Picnic Local
TaylorPark Grenfell yes yes yes yes Local
EdwardSquare Greenthorpe yes yes Local
RailwayPark Grenfell Neighbourhood
RotaryPark Grenfell yes yes yes Neighbourhood
GoodsellPark Grenfell Neighbourhood
ArboretumPark Grenfell Neighbourhood
CaragabalPark Caragabal yes yes yes Neighbourhood
BlameyPark Quandialla yes yes yes yes Neighbourhood
Currently,mostoftheinfrastructureintheseparksisingoodcondition.Theyonlyrequireinspectionforsafetydefectsandmaintenance(section2),thankstoconsiderableinvestmentsinrecentyears.TheexceptionisCaragabalPark,whichisbeingupgradedin2018/19.
ArangeofupgradeworksandsomerenewalswasidentifiedintheSportandRecreationFacilitiesPlan.TheseareidentifiedinthePriorityProjectsListbelow(notethatprioritiesrated‘B’and‘C’arefromCouncil’sbudgetprioritisationlist).
Location Project Budget($) Priority FundingStatus
TaylorPark Renewagedtoilets.Usedfrequentlybytravellers.ApartfromVaughnParkmainparkintownandusedforseveralcommunityeventse.g.ChristmasCarols.Renewalprovidesopportunitytoaddressaccessibilityissues.
120,000
1 2018/1980,000alreadyininternalreserve
O’Brien’sLookoutEndemicGardens
Stage2works(scopecoversbuildingsandotherstructures)
1,500,000 2 Unfunded
VaughnPark Newpicnicfacilities(BBQandnewshelter) 100,000 2 Unfunded
O’Brien’sLookoutEndemicGardens Newpicnicfacilities(BBQ) 50,000 3 Unfunded
EdwardSquare Wateringsystem 10,000 5 Unfunded
RotaryPark Newpicnicfacilities(BBQupgrade) 50,000 5 Unfunded
CaragabalPark Fencing(identifiedinCouncilbudgetpriorities) 10,000 B Unfunded
EdwardSquare,Greenthorpe
Newasset–demandneedstobejustified.PublicaccesstoiletsatSoldiersMemorialHall?
TBC TBC Unfunded
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20187
CompanyDam Needstobereviewedsubjecttovandalism,securitytoiletsandBBQssafetysignage
TBC 5 Unfunded
BlameyPark Onsitesewagemanagement(septictankorenviro-cycle)
TBC 5 Unfunded
Caragabaldisabledtoilet
Constructdisabledtoilet 50,000 C Unfunded
New24hourtoiletblock
Construction 80,000 C Unfunded
Council’sDisabilityInclusionActionPlan2017/18–2020/21includesthefollowingactionsrelevanttothisprogram:
• SourcefundingforadditionalaccessibleunisextoiletsthroughouttheShire• sourcefundingforallabilitiesplayequipmenttoimproveplaygroundsthroughouttheShire
Intermsofbuildings(publictoilets),allstructuresareingoodconditionotherthanTaylorPark(whichrequiresrenewal,asnotedabove).OtherassetsclassifiedasbuildingsincludetherotundaatTaylorParkandthelookoutstructureatO’Brien’slookout,bothofwhichareingoodcondition.
ThereplacementvalueofCouncil’splaygroundsisjustover$300,000.Astheexistingplayequipmentages,Councilwillneedtoallocatefundsforrenewal,althoughthisisanticipatedtobelargelyoutsideofthe10yearhorizonofthisAMP.
Othersignificantinfrastructureonthesesitesincludesshadesails,BBQfacilitiesandmemorials.
Renewalneedswillbeassessedagainfollowingthenextformalconditioninspectionassociatedwiththerevaluationoftheseassets,duein2021.Maintenanceinspections(section2)willidentifyissuesrequiringattentionpriortothis.
3.2Sportsgrounds
Councilisresponsiblefor2sportsgroundsacrosstheShire(HenryLawsonOvalandCaragabalSportsGround)althoughthereareanumberofotherfacilitiesoperatedbycommunitygroupsorotherlevelsofgovernmentidentifiedintheSportsandRecreationFacilities(SRF)Plan,buttheseareoutsidethescopeofthisAMP.
Thekeyrenewalneedsisthegrandstand,changeroomsandcanteenatHenryLawsonOval,whichisclosedduetoextensivetermitedamage.Otherbuildingsonsite(3amenitiesandakiosk)areingoodcondition.
ThePriorityProjectsListbelowidentifiesarangeofrenewalandupgradeprojectsfromtheSRFPlan.ThePlanofManagementforHenryLawsonOvalalsoidentifiesanumberofprojectsatthesite,butthesehaveinformedthe(later)SRFPlan.TherearenoworksrequiredatCaragabalSportsGround.
Location Project Budget($) Priority FundingStatus
HenryLawsonOval
Demolishexistinggrandstand(termitedamage)andbuildnewamenities,changerooms,canteenetc.forRugbyaswellasspectatorfacilities*Potentialtocombinewithnewamenitiesforbottomoval(below)iflocatedbetweenthemtoserveseveralgroups(rugby,soccer,cricket,women’sleague)
400,000
1 Unfunded
Amenitiesatbottomoval:incorporatefacilitiesforfemaleparticipants(confirmneedfirstandexplorealternativeofco-locationatHenryLawsonHighSchool)
300,000 2 Unfunded
Checkandreplaceorrepairallsprinklerheadsthataredamaged.
8,000 2 Unfunded
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20188
InsertanimprovedambulanceaccesspointonTopLawsonOval,preferablelocationisonwesternedgeofplayingfieldnearthewatertanksandwithincloseproximitytothenewsoccerthewatertanksandwithincloseproximitytothenewsoccerclubhousefacility.
3,000 2 Unfunded
RepairplaquesontheLawsonParkentrancegate. 1,000 2 Unfunded
Replacecricketnetsandmoveawayfromthegravelroadandoverhangingtrees.
40,000 2 Unfunded
WidenandreplacesyntheticsurfaceonEasternJuniorPitch.
7,000 2 Unfunded
Removebarbwireandimprovesouthernboundaryfence 1,000 3 Unfunded
Erectlargemeshcontainmentbehindsoccergoalpostarea.
5,000 3 Unfunded
CarryoutlevellingearthworksontheTopLawsonOval. 300,000 3 Unfunded
Sealthesurfaceofthecurrentgravelcarparkandconstructedadditionalcarparkingfacilities.
50,000 3 Unfunded
ReplacesyntheticpitchwithaturfpitchforTopLawsonOval,orinstallnewsyntheticsurface,
40,000 4 Unfunded
PurchaseandinstallnewfloodlightsforTopLawsonOval.
60,000 4 Unfunded
InstallexercisecircuitstationsaroundtheLawsonOvalandawalkingtrack.
50,000 4 Unfunded
ProvideadditionalparkbenchesforspectatorseatingsurroundingTopLawsonOval.
40,000 4 Unfunded
ConstructnewmainentryfromLawsonDriveprovidingimprovedtrafficflowandinstallanew“manprooffence”aroundtheentireprecinct.
40,000 4 Unfunded
LawsonBirthplaceUpgrade:demolitionandearthworks,newBBQfacilitiesandshelter,newseating,bollardsandsignage,sitelandscapingandbeautification.
45,000 5 Unfunded
Thevalueofallsportgroundassetsotherthanbuildingsislessthan$300,000.LightingforHenryLawsonOvalisthehighestcostitem(valuedat$140,000)althoughtherearevariousotherassets(fencing,goalposts,cricketnets,scoreboard,cricketpitch).Thesearegenerallyingoodconditionunlessidentifiedasneedingrenewalabove.
Again,Councilwillmonitortheconditionoftheseassetsviamaintenanceinspectionstoidentifyanyissuesofconcern,butwillundertakeanotherfullconditioninspectionin2021.
TheSportsandRecreationFacilitiesPlanalsoidentifiedanewIndoorSportsFacilityasapriority,asshownbelow.Asnoted,thiswillbethesubjectofabusinesscasepriortoprogression.
WSCOpenSpaceandRecreationAMP2018/19 V1.1June20189
Project DetailsandJustification Budget($) Priority FundingStatus
IndoorSportsFacility
Newasset–locationtobedetermined.Businesscasetobeconsidered.Haspotentialtoreduceindividualstand-alonefacilityrenewalandmaintenancecosts.Willtakesometimetobeachievable(buildtrustgoodwillandcommitment).Co-locatedfacilitieshavepotentialtoincreaseuseofassetsandROIaccordingly.PotentialfundingpartnerinDept.ofEducation.ImpactpositivelyonschoolExampleofinnovativecollaborativeprojectthatisattractivetofundingproviders.Muchwiderpotentialforalternateuseandusebymuchlargergroupofusersacrossthecommunity
7,000,000 2 Unfunded
3.3SwimmingPools
Councilowns2pools,theGrenfellAquaticCentre(operatedbyCouncil)andtheQuandiallaSwimmingPool(operatedbyacommunitycommittee).
BuildingsassociatedwiththepoolsarecoveredbytheBuildingsAMP.
Otherassetsincludingthepoolsthemselves,mechanicalandelectricalequipment,shadesails,tables,lightingandfencingiscoveredinthisAMP.Theseassetshaveatotalvalueofaround$2.1M.
GrenfellPoolhasonlyjustbeenrenewed(fundedbyaloanandgrants)aswellastheamenitiesbuildingandotherassetsonsite.
AscanbeseeninthePriorityProjectsList(below),thekeyitemneedinginvestmentistheQuandiallapoolstructureitself(estimatedreplacementvalue$500,000).WhileCouncilhasallocatedsomefundsforurgentrepairworks,therenewalofthepooliscurrentlyunfunded.
Location Project Budget($) Priority FundingStatus
QuandiallaSwimmingPool
Repairstoaddressleaks 20,000 1 2018/19
Waterfilter,subsoilproblems,somerepairstocoping
500,000 1 Unfunded
3.4OtherRecreationAreas
TheotherkeyrecreationareasintheShireareBogolongandCompanydamsandGrenfellSkatepark.
BogolongDamrequiresareview–thereissignificantpotentialforthesite–butcurrentlynoplansareinplaceforinvestment.
CompanyDamisaregulatedstructureandsorequiresongoingsafetyinspections.Atthisstage,noworksareidentifiedasbeingrequiredintheshorttomediumterm.
TheskateparkinGrenfellwasbuiltin2002.Thisisinrelativelygoodconditionandisnotexpectedtorequireworksforsomeyears.
TheSportsFacilityPlanidentifiedanumberofpriorities(numbered1-5).Council’sbudgetprioritylistalsoidentifiesprojects(A-C).
WSCOpenSpaceandRecreationAMP2018/19 V1.1June201810
Location Project Budget($) Priority FundingStatus
BogolongDam
Sitereviewandupgrade–subjecttowaterwaysapplication(scopeincludesbuildings)
1,000,000 1 Unfunded
CompanyDamupgrade
Needstobereviewedsubjecttovandalism,securitytoiletsandBBQssafetysignage(scopeincludesbuildings)
650,000 5 Unfunded
CompanyDamdesilting
Desiltdam 80,000 C Unfunded
3.5Cemeteries
Whilenotarecreationasset(cemeteriesareidentifiedonthePlanning,Building,EnvironmentandHealthServiceDashboard)theassetsattheGrenfell,CaragabalandBimbiCemeteriesaremanagedsimilarlytoRecreationassets.
Thekeyassetsincludeentrancegates,plaquebeams,columbariumandirrigation.Thesehaveatotalvalueofjustover$300,000.
ThereisalsoanamenitybuildingatGrenfellandBimbiCemeteries.
Atpresent,theonlyprojectidentifiedfundingoverthe10yearhorizonofthisAMPisadditionalseating(shownbelow).
Conditionofassetswillagainbemonitoredthroughmaintenanceinspectionsandthenextconditioninspectionassociatedwiththerevaluationoftheseassets,duein2021.
Whereitemsrequiringrenewalareidentified,thesewillbeaddedtothePriorityProjectsListforconsiderationinfuturebudgets.
Project DetailsandJustification Budget($) Priority FundingStatus
Cemeteryseat 1,640 B Unfunded
Cemeteryseating 30,000
C Unfunded
CemeteryMemorialWall 5,000 C Unfunded
3.6OtherStructuresandMinorAssets
ThefollowingprojectshavebeenidentifiedasprioritiesinCouncil’sbudget.Whilenotstrictlyrecreationassets,theydonotnaturallyfitinanotherAMPandsoareincludedhere.
Project DetailsandJustification Budget($) Priority FundingStatus
Newbusstoplighting Improvesecurityandaccess 6,000 B Unfunded
StanMcCabeStatue Cultural/tourismfeature TBC C Unfunded
ReggieMcNamaraBikeStatue
Cultural/tourismfeature59,000 C Unfunded
WSCOpenSpaceandRecreationAMP2018/19 V1.1June201811
RepositioningofRailwayTurntable
DETAILS?45,000 C Unfunded
Advertisingpolesinmainst Promoteeconomicactivity 10,000 C Unfunded
MainSt(lower)festivelights Economic/communityactivity 40,000 C Unfunded
Council’sDisabilityInclusionActionPlan2017/18–2020/21includesanactiontoreviewseatingprovisioninMainStreet.ThiswillbeaddressedaspartoftheproposedMainStupgrade.
WSCOpenSpaceandRecreationAMP2018/19 V1.1June201812
4. RiskManagementAsdiscussedinsection4.3oftheResourcingStrategy,riskisoneofCouncil’sprimaryconsiderationswhenitisformulatingitsactivitiesintheDeliveryProgramsoastodeliver‘sustainablebestvalue’.
ThetablebelowsummarisesthekeyrisksandtreatmentplansthatCouncilhasinplacetomanagethese.Notethatwhilethereareno‘criticalassets’specificallyidentified,manyofCouncil’srecreationassetsarehighlyvaluedbythecommunity.
Risk TreatmentMethod
Personalinjuryfromuseofplayequipment(withpotentialliabilityforCouncil)
InspectionscarriedoutinaccordancewithAustralianStandard,recordskept,issuesactionedasrequired
Personalinjuryfromuseofsportsgrounds
Sportsclubstohaveappropriateinsurances,adequatemaintenanceofgrounds(mowing,irrigationofsitestoensureplayingsurfaceissuitable)
Personalinjuryfromuseofswimmingpools
Adequatepolicyandsystemtoensuresafeusebyagreementwithusers
4.1ReportingonInfrastructureRenewalBacklogand‘Required’Maintenance
Asdiscussedinsection4.4oftheResourcingStrategy,Councilhasadoptedarisk-basedapproachtoreportingoninfrastructuremaintenanceandrenewalbackloginSpecialSchedule7ofCouncil’sAnnualFinancialStatements(thesearealsokeyFitfortheFuturemeasures).
ItisimportanttonotethatthisdoesnotmeanthatCouncilisthereforeproviding‘sustainablebestvalue’,onlythatitisadequatelymanagingrisksassociatedwiththenetwork.Decisionsabouttheactivitiesthatwilldeliversustainablebestvaluearemadeinthecontextofsections2and3,whereCouncilprioritisesitsresourcestoparticularprogramareas.
Thefollowingassetsareidentifiedashavingahigherlevelofriskthatrequiresrenewaltoresolve.Notethatonlythoserequiring‘immediateaction’willbereportedasbacklog(theotherissueswillhelpinformdecisionsaboutfundinginsection3).
AssetatRisk WhatCanHappen?
RiskRating
UnfundedRisk(Renewal)Treatment
CosttoTreat($)
ResidualRiskRating
Noneidentified
Thefollowingmaintenanceprogramshavebeenidentifiedasbeingunder-fundedtotheextentthattheremay,potentially,bemaintenancedefectswithahigherlevelofriskidentifiedbutinsufficientfundstoaddresstheissue:
AssetatRisk WhatCanHappen?
RiskRating
UnfundedRisk(Maintenance)Treatment
CosttoTreat($)
ResidualRiskRating
Noneidentified
Arisk-basedreviewofrenewalandmaintenanceofassetsonthisbasiswillbeundertakenasat30Juneeachyear.Wheretherewereinsufficientfundstomanageriskstoanacceptablelevel–wheretherewererisksassessedasrequiringimmediateaction(ratherthanprogrammingfor
WSCOpenSpaceandRecreationAMP2018/19 V1.1June201813
actioninfuture)underCouncil’sRiskManagementPolicyandFramework–thefundingshortfallwillbereportedinSpecialSchedule7inrelationtothe‘costtobringtosatisfactory’(infrastructurerenewalbacklog)or‘required’(overandabove‘actual’)maintenanceasapplicable.
ACTION9.4intheImprovementPlanintheResourcingStrategyis:
Annualreviewofrisksassociatedwithmaintenanceandrenewalactivitiestoinform‘requiredmaintenance’and‘bringtosatisfactory’reportinginSpecialSchedule7;otherrisks(e.g.needforupgraded/newassets)alsoidentified;AMPupdatedifrequired.
Inadditiontothoserequirements,Councilwillalsoconsiderhigher-riskissuesassociatedwiththeneedtoupgradeorconstructnewassets(notethatthesearespecificallyexcludedfromthe‘backlog’reporting).Thefollowinghavebeenidentifiedatthistime:
AssetatRisk WhatCanHappen?
RiskRating
UnfundedUpgradeorNewAssetTreatment
CosttoTreat($)
ResidualRiskRating
Noneidentified
WSCOpenSpaceandRecreationAMP2018/19 V1.1June201814
5. AssetRegisterandAccountingAsdiscussedinsection4.1oftheResourcingStrategy,ifCouncil’soperatingrevenuesaresufficienttocovertheexpensesassociatedwithits‘daytoday’operatingactivities(discussedinsection2ofthisAMP)anditsdepreciationexpensesthenitisverylikelytobefinanciallysustainable.
Thisisbecausedepreciationisameasureoftheannualisedcostofowninganasset,calculatedbydividingitsreplacementcostbyitsservicelife.
Councilwillbeabletoaffordtorenewitsexistingassetsoverthelongtermifitisprojectingongoingoperatingsurpluses(i.e.operatingexpenses,includingdepreciation,exceedrevenues),evenifitneedstoborrowmoneytocoverashortfallincashatsomestageoverthelongterm.
Councilwillalsobeabletoaffordanyneworupgradedassetsif,whenthedepreciationoftheseassetsisaddedtooperatingexpensescurrentlyprojectedintheLongTermFinancialPlan(LTFP),Councilstillhasanongoingsurplus.Alternatively,CouncilmaypursueaSpecialRateVariationtofundsuchfacilities(e.g.asforGrenfellSwimmingPool).
Allofthishighlightstheimportanceofanaccurateassetregister,whichnotonlyidentifiesallCouncilassets,buttheirvalueandcurrentcondition.Thisinformationisequallyimportanttoeffectivelyplananddeliveroperationalandcapitalprograms.
Italsohighlightstheimportanceofaccurateestimatesfordepreciation,andforaligninginformationintheLTFPandAMPs(e.g.ifCouncilisproposingtorenewplaygroundsevery20yearsintheAMPbutisdepreciatingthemover30yearsintheLTFP,therewillbeashortfallinfunds).
Onceworks(intheAMP)areactuallycarriedout,itisvitalthattheassetregisterisupdated(e.g.torecordthatanewassetwasbuilt).Thecostsoftheworkalsoneedtobecaptured(thiswillhelprefineestimatesforreplacementcostofsimilarassets).Thereisalsoanopportunitytoreviewtheactualservicelifeoftheassetthatwasrenewedorreplaced(tohelprefinedepreciationestimates).
ThefunctionalityofCouncil’scorporatefinancesystemisabarriertoimprovementshere.
ACTION7.1intheImprovementPlanintheResourcingStrategyis:
Captureassetrenewals,disposalsandadditionsfromcapitalworksprogram;reviewassumptions(valuation/servicelife)inthiscontextandanyotheravailableinformation(inspections,floods,etc.)
ACTION7.2intheImprovementPlanintheResourcingStrategyis:
Implementworksordersystemtocapturecapitalworks(detailsofassetscreated/disposed,costs)–afterGLrestructure(action1.3)
Thevariablenatureofrecreationassetsmakesbenchmarkingofassetvaluesandusefullivesmoredifficultthanotherassetclasses,butCouncilwillpursueopportunitiestodosowhentheyarise.
Currently,CouncilisrelyingonformalrevaluationsundertakenbyScottFullartonValuationsaswellasactualhistoricalcostsforassetsconstructedsincethistime.
Thetablebelowsummarisescurrentconditiondataandproposedcollectionoffuturedata.Notethatthenextfullrevaluationof‘otherstructures’and‘depreciablelandimprovements’(whichcoversthemajorityofassetsinthisAMP)isduein2021.
AssetCategory CurrentConditionData(methodanddate,reportref.)
Confidencelevelindata
NextProposedDataCollection(methodanddate,reportref.)
Otherstructuresanddepreciablelandimprovements
ScottFullartonValuationsreport2016
Medium 2021(byexternalvaluer,forrevaluation)
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6. AssetHierarchyAnassethierarchyisanimportantinputtoprioritisationofresourcesformaintenance,renewalandupgrades/newassets.FollowingisahierarchyforsportsgroundsandalsoforparksandplaygroundsasestablishedinCouncil’sSportandRecreationFacilitiesPlan:
• Regional–peaksiteforsportsand/oractivitiesservicingthewholeLGA,partsofthegreaterregionand/orsignificantsitefortourists/visitors
• District–keysiteforoneormoresportsand/oractivitiesservicingtheentireLGA
• Local–sitewithfacilitiesandamenitytoservicelocalarea
• Neighbourhood–basicfacilityservicingimmediatearea
Thefollowingtableindicatesthesiteswithineachhierarchy.
Hierarchy Sitename
Regional GoCartTrack;O'BriensLookout,BogolongDam
District
TennisCourts;GolfClub;Showground;GrenfellBowlingClub;SquashCourts;NetballCourts;AquaticCentreGrenfell;VaughnPark;BembrickOval;CaravanPark;EndemicGardens;HenryLawsonOval(BTMoval);HenryLawsonOval(topoval);HenryLawsonHighSchool-indoorcourt;RifleandGunClub;RaceCourse;WeddinMountainsNationalPark
Local
CompanyDam;ProctorPark;MemorialPark;TaylorPark;HenryLawsonHighSchool-Oval1;HenryLawsonHighSchool-Oval2;EdwardSquare;QuandiallaPool;QuandiallaBowlingClub
Neighbourhood
CaragabalPark;CaragabalSportsGround;RailwayPark;RotaryPark;GoodsellPark;ArboretumPark;BogolongDam;BlameyPark
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7. FinancialPlanFiguresinthetablebelowsummarisetheprogrambudgetsforoperations(section2)andcapitalworks(section3,detailedinAppendix2)relevanttorecreationassets.
ThisistakenfromtheServiceDashboards.
BudgetsforoperationsinfutureyearsintheLTFParesimplyindexed,whichmeansthatcurrentservicelevelsareexpectedtobemaintained.
ThereiscurrentlynospecificallocationforcapitalprogramsrelatedtorecreationassetsintheLTFP.Anysuchprojects(whetherrenewalorupgraded/newassets)willbeconsideredbyCouncilinfutureOperationalPlanbudgets.ThereissufficientflexibilityinCouncil’sfinancialposition(i.e.Councilisprojectingongoingoperatingsurpluses,andstillhascapacitytoconsideraspecialratevariation,giventhelowlevelofratescomparedtoneighbouringcouncils)tocaterforsuchexpendituregiventhesizeofthefundingthatislikelytoberequired.
Asdiscussedinsection3,mostoftheseassetsareingoodcondition,soitisunlikelythatsignificantprojectswillariseotherthanthoseidentified.ThekeyprojectthatiscurrentlyunfundedisthereplacementofQuandiallaSwimmingPool.
8. StandardsandSpecificationsStatewideBestPracticeManualforPlaygrounds
GuidelinesforSafePoolOperations,RoyalLifesavingSocietyofAustralia
Bestpracticebyothercouncilsregardingunsupervisedaccesstopools
AS4685:2014PlaygroundEquipmentandSurfacing
AS1428.1:2009DesignforAccessandMobility
OPERATIONALPROGRAMS(MAINTENANCE)
2018/19 2019/20 2020/21 2021/22 2018/19 2019/20 2020/21 2021/22SwimmingPools 40,000 213,350 GrenfellPoolloan(interest) 159,602 Parks&SportsMaint. 3,000 244,846 Bogolong&CompanyDams 36,000 PublicToilets 125,000 TOTALOPENSPACE&REC. 43,000 - - - 778,798 - - -
Cemeteries 50,000 72,000
CAPITALPROGRAMS
2018/19 2019/20 2020/21 2021/22 2018/19 2019/20 2020/21 2021/22GrenfellPool(ConstructionWarranty) 140,000 QuandiallaPool 20,000 GrenfellPoolloan(principal) 73,686 CaragabalParkFencing 10,000 TOTALOPENSPACE&REC. - - - - 243,686 - - -
Nocapitalprogramsidentifiedforcemeteries.
ProgramArea SpecificRevenue(otherthanGeneralRates) Expenditure(excl.Depreciation)
ProjectArea SpecificRevenue(otherthanGeneralRates) Expenditure
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Appendix1–MaintenanceManagementPlanThefollowingPlancoversalloperationalactivitiesforopenspaceandrecreationassetsaswellascemeteries.Thisisthefirstrevisionoftheplan,soitwillbesubjecttoreviewandimprovement.
1. OperationsSomeoperationalactivitiesassociatedwithassetsarenotactually‘maintenance’.Theseinclude:
• Swimmingpoolssupervision,waterqualitytesting,etc.• Gravedigging
Councilswimmingpoolstaffreceiverelevanttraining.CouncilalsofollowstheRoyalLifesavingSocietyGuidelinesforSafePoolOperations.
GravediggingisundertakeninaccordancewiththeCemeteryManagementPlan.
Furthercontrolsovertheseoperationswillbeconsideredinfuture.
2. Inspections2.1InspectionsGenerally
Councilwillundertakeaformalannualinspectionofallitsopenspaceandrecreationalareastoidentifymaintenancedefectsandupdateconditionassessmentsasappropriate.
TheinspectorwillcompleteanOpenSpaceandRecreationAreaInspectionRecord(below)identifyingthedefectandprioritisingtheneedforactionbasedonthelevelofrisk(section3.2).
Staffcarryingoutmaintenance(e.g.mowing)willalsoidentifyandactiondefectswhenidentified.
2.2CustomerRequests
WhenCouncilreceivesacustomerrequestregardingamaintenancedefectforarecreationarea,theofficerreceivingtheinformationwillaskquestionstodeterminethepriority,including:
• Locationofthesite• Descriptionofthedefect• Otherdetailsthatwillhelpwithprioritisationbasedonrisk(section3.2)
Councilstaffwillinspectthesitetoassessthedefectandnotethisonthecustomerrequest.Onceassessed,thedefectwillberespondedtoasforanydefectsidentifiedviaformalinspections.
ThecustomerwillbeadvisedoftheoutcomeinaccordancewithCouncil’sCustomerServiceStandards.
2.3 PlaygroundInspectionsInspectionsofplaygroundequipmentareundertakeninaccordancewithAustralianStandardsbyqualifiedstaffanddocumented.Thereareseverallevelsofinspectionfromweeklycheckstodetailedstructuralinspectionsonanannualbasis.
3. Maintenance
Maintenanceiseitherplannedinadvance,orisreactive(inresponsetoadefectidentifiedviaaninspection–section2).Activitiesarelimitedbyavailablefunds,soattimesthelevelofservicemayneedtobereducedtostaywithinbudget.Wherethisisrequired,itwillbedoneonariskbasis.
TheOverseerisresponsibleforschedulingofmaintenanceactivitiessotheyareundertakenefficientlyandeffectively.Whileplannedactivitiesareknowninadvance,reactivemaintenanceissuesmaytakepriority.Ifso,theschedulewillbeamended.Compliancewiththeschedule,togetherwiththebacklogofoutstandingworks,willbereviewedonaweeklybasis.
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3.1PlannedMaintenance
Thekeyplannedmaintenanceactivityismowing.Councilhasdevelopedthefollowingmowingschedulesforopenspace,recreationareasandcemeteries.Giventheproblemswithtakingapurelyscheduledapproach(duetovariationsingrowingseasons)anupperlevelofgrowthisdefinedasadefecttriggerinadditiontotheschedules.
Location Ingrowingseason
Outofgrowingseason
Maximumheight(mm)
Approx.Area(hectares)
Grenfell
Ovals 1week 3weeks 40mm 6
ParksandGardens,Pool 2weeks 4weeks 100mm 8
Cemetery 2weeks 4weeks 100mm 9
Grenfellapproaches 2weeks 4weeks 200mm 1
Villages
ParksandGardens,Pool 2weeks 4weeks 100mm 1
Approachesandvillages 4weeks 8weeks 200mm 2.5
BimbiCemetery 4weeks 8weeks 200mm 34
NotethatCouncilutilisescontractorstomowQuandialla,Greenthorpe,CaragabalandBimbi.
3.2ReactiveMaintenance(includingDefectRiskAssessment)
MostotheractivitiesundertakeninthisAMParereactive,i.e.undertakeninresponsetoadefectidentifiedviaaninspection.
Council’sprimaryaimistoensurethesafetyofthoseusingopenspace,recreationareasandcemeteriesandsogivenCouncil’slimitedresources,arisk-basedapproachistaken.ThisisdetailedontheDefectRiskAssessmentandControlMeasures(below),whichwillbeprintedonthebackoftheInspectionRecord.ThisisbasedontheStateWideBestPracticeManualforPlaygrounds.
NotallCouncil’soperationalactivitiesaredrivenbyrisk,though–forexample,agardenthatneedsweedingisnotadangertousersbutratheralevelofserviceissue.SuchactivitieswillbeundertakenbystaffasdirectedbytheOverseerorParksSupervisorwithinavailableresources.
Councilwillexploretheopportunitytodevelopasetofstandardphotosshowinginterventionlevelsforparksasaclearermeansofspecifyingan‘acceptable’levelofservice.
Recordswillbekeptofsuchactivitiesviatheweeklyschedules.ActivitycodesinCouncil’sfinancesystemwillenablethecostsofparticularactivitiestobetracked.
4. PerformanceReporting
TheServiceDashboardsincludeperformancemeasuresrelatingtothecompliancewiththisMaintenanceManagementPlanincluding:
• compliancewithoperationalprograms(e.g.swimmingpoolopeninghours)• compliancewithinspectionschedules(includinginspectionsfollowingcustomerrequests)• percentageofdefectsthatwererespondedtowithinthenominatedresponsetime(based
onthelevelofrisk)and• reportingontheactivitiesundertaken(e.g.numberofhectaresofgrassmowed,visitorsat
thepools,playgroundsmaintained,etc.).
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Becausethissystemisonlyjustbeingdeveloped,itisimportanttonotethatperformancetargetswillbesubjecttoreviewconsideringavailableresourcesandactualworksrequired.
Councilwillexploreopportunitiestobetterdefineservicestandardsfortheseactivitiesinfuture.
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OpenSpaceandRecreationAreaInspectionRecord
Referriskmatrixandcontrolmeasuresoverleaftoassesstheriskanddeterminewhatcontrolsarerequired(timeframestomakesafe/repair).
WeddinShireCouncil RecreationAreaMaintenanceDefectsRegister
SiteName/Location/No.
Inspectedby/Date
Item Detailsofdefect(includingreasonforpriority:safety,impactonusers,structuraldamage)andrepairrequired Risk(circle)
1
EHML
2
EHML
3
EHML
4
EHML
5 EHML
6 EHML
7 EHML
Notes(e.g.actionstakeninresponsetoadefect):
WSCOpenSpaceandRecreationAMP2018/19 V1.1June201821
DefectRiskAssessmentandControlMeasures
NOTE:‘components’belowincludeanyassetsorareas.
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