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OFFICE OF THE ACCOUNTANT GENERAL(AUDIT),
ASSAM ::MAIDAMGAON BELTOLA:. GUWAHATI-29
4Eco-1.2/IR/37-2/2016-17/378 dt*: 30/11/2016
The Chief Engineer (ARIASP & RIDF),Cum Project Director, (ASRP),
World Bank Aided Project,Fatasil, Ambari, Guwahati-781025
fdlyzr: Project Director, Assam State Road Project (ASRP), Guwahati, Assam i -43t qT
2015-16 zT fWreT OFvi I
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3fq 3 TRAR #W~3# qi 2015-16 ZFT 54tU7 fT e- # h~7~ T Tft T l
wrdah 146 M4 r 9if Zt TW ZRt I
I am to forward herewith the Inspection Report on the accounts the Chief Engineer (ARIASP
& RIDF) curn Project Director, Assam State Road Project (ASRP), Guwahati, Assam, for the
period from 01-04-15 to 30-03-16. It is requested that the first reply to the Inspection Report should be
sent to this office with comments of the higher authority, within I (one) month of the date of receipt of
the same.
#.Eco-1.2/IR/37-2/2016-17/379-380 fkaI 30/11/2016
fa rm O W afafte Ot: l FC 2016he Commissioner Special Secretary. PWD (Roads). Department, Government of Assan.
Assam Sachivalaya. Dispur. Guwahati-781006.
2. The Secretary to the Government of Assam, PWRD, Dispur. Guwahati-781006 for
information and necessary action.
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Ins pwtionl Report on the accounts of the Chief Engineer (ARIASP & RID1F) cum Project Directoi.ASRIP, Vor ld BaI nk Aided Projcct, Fatasil, ALmlixri, Guwahi:ti-25 fur th e year 2015-16
PART-1
A. Introductory:
The accounts of the Chief Engineer (ARIASP & RIDF) cum Project Director, Assam State Road
ProJect (ASRP), Guwahati, Assam for the World Bank Assisted Department for International
Development (DFID) for scaling up Assam PWD Computerization Project (APCP) Grant No.TF-01 146
for the year 2015-16 were test audited by an audit party from the office of the Accountant General
(Audit), Assam, Guwahati-29 during the period from 01.11.2016 to 04.11.2016
1. Incumbenci:
The following officers held the charge of the Chief Engineer (AR]ASP & RIDF) cum Project
Director, ASRP, Guwahati, Assam as well as Drawing and Disbursing Officer (DDO) during the period
covered by audit:-
SI No. Name of Chief Engineer Designation PeriodFrom To
I Shri.Ranjeet Kr. Das CE/PD 01.04.2015 29.02.20162 Shri Rajesh Kemprai --do-- 01.03.2016 31.03.2016
C. Fund received and expenditure
(T in lakh)Year Opening Fund Other Total Fund utilized Closing
Head balance received receipts fund From As advance. Total balanceof incl. available APCP from ASRPaccount Bank fund fund
Interest2015-16 27,30,745 Nil 1,31,386 28,62,131 17,47,503 1,15,24,778 1,32,72,281 11,14,628
5054
D. Disclaimer: The Inspection Report has been prepared on the basis of the information furnished
and records made available by the Chief Engineer (ARIASP & RIDF) cum Project Director, Assam
State Road Project (ASRP), Guwahati, Assam. The Office of the Accountant General (Audit), Assam
disclaims any responsibilty for any misinformation and/or non information on the part of the auditee.
Part-I-A
NIL
Pir-Il-B
Para-l "Providing last mile connectivity to PWRD offices, local area networking within offices"-unt uitful
expenditure (T13.52 lakh).
Under the project "Scaling up Assam PWD Computerisation Project (APCP) under Department for
International Development (DFID) Trust Funds administered by the World Bank", Providing last mile
connectivity to PWRD offices, Local area networking within offices being a component tinder data entry services
and hardware and network augmentation .was administratively approved for an estimated amount of fl.30 crore.
A computerised information system was being developed under the APCP with an e-portal for providing the
IT-enabled processes of the department to be accessed through the internet in order to form a central repository of
nformation. In order to provide last mile network connectivity to PWRD field offices from Assam State W,ide Area
\etwei tASH A\ a s:ract <\on-consulting serices) was signed between the PWRD. Assam and Assam
Electronics Development Corporation Ltd.(AMTRON)-an Assam Govt. undertaking under Contract
No.CE/APCP/104/2013/10 dated October 01,2013 at a contract price of 'l,29,96,122.00, effective upto
31 December 2014.
It was evident from the department's communications made with the service provider in March 14, 2014
that it was preparing to deploy its e-portal application by March 2014,where as , the works under the contract was
running behind the schedule and the latter was requested to complete the same by March 31,2014 The finn vas
repeatedly reminded by the client deptt.(June, August, September and, November 2014) to expedite th'e works ,
formally commission and hand over the connected sites to the department.
However, owing to very slow progress of works, the period of contract was extended (23.12.2014) for one
year, i.e. up to 31 December 2015.1n the mean time, the firm was paid an amount of l3,51,500.00 aganst their bill
dated 31.03.2015 for the supply and installation of 106 Optical Media Converters, 8 Port L2 switches and Wi-Fi
access point at 53 points vide Vr. No. I dated 30.05.2015 and Vr. No. 147 dtd. 28.07.2015.
Records revealed that against the 56 offices to be connected, altogether 50 (fifty) sites -were commissioned
as on 31.12.2015 with six sites remained un-commissioned. The last site was commissioned at Rangia R,R,Division
on 03.08.2015. Even though connectivity was tested in the commissioned locations, the service (availability of
internet connectivity) was not available most of the time, either due to faulty equipment or due to fibre cIts and
other network related problems. Although AMTRON's ASWAN team was requested for immediate restoration of
"DOWN" sites, based on report generated by the network team, nominal initiative was taken to resibre the sites.
Resolution/restoration time varied from minimum one(I) month to maximum eight (8) months in -somb locations,
which defied the agreed SLA terms and conditions as per contract. In some cases, even the equipments (Wi-Fi
Rouster, Ethernet sw itch. Medi. converter) supplied by the firm were not replaced, when they becamefailty.
It was mutuall agreed during a meetin held in :he month of September 2015 with the firrni to reviewv the
per:ormance of the contact fcr a period of one month ft-r only 25 locations from 2109.2015. [Hwevei itc rcsult
\\as found to be sai ith very little im prvemien as out of 25 locations an average of 14 numbers of sites was
1-OLnd "[:P* u1*.
The status of AS WAN last ile conncivit till 25.01.2016 on l iac \ as a LmIdef
Total commissioned sites =50
Total non-commissioned sites =06
Total sites "UP" =09
Total sites "DOWN" 1
As on 25 January 2016 all the nine "UP" site became "DOWN" resulting all the 50 sites as "DO\WN"
Further, number of calls for non-working of links had been reported to be pouring in from various offices on daily
basis.
Ultimately no further extension of the contract period beyond 31.122015 was granted by the department,
as r ear of :te contact i2 :.2016L with the request to the firm to attend the office of the employer
xh all re evant J4cuments for final settlement of all dues and paables under the contract. However. no Follow-up
action was taken by the firm.
It was, thus, observed that although the execution of 3 out of 5 components of work as agreed upon was
materialized at an expenditure of l3.52 lakh. However, owing to non-execution of 2 important components viz (I)
leasing of fibre at 56 locations for providing connectivity from the last point of presence (POP) of ASWAN for one
year including Annual maintenance costing Z70.56 Iakh and (2) Commissioning of last mile POP at 56 PWRD
office locations costing Z36.40 lakh, the intlnded target for providing Network connectivity to PWRD field offices
from SWAN remained unachieved ea4d with an unfruitful expenditure to the tune of Z13.52 lakh.
Para-2 Diversion of Loan fund (No.8136-IND-2015-16) towards payment of grants under
PWD Computerization Project (APCP)- Rs.115.25 L
The Government of Assam received a sanction of USD 1,750,000 as per agreement dated April
2, 2012 between Govt. of India and International Bank for Reconstruction and Development (IBRD)
under Department for International Development (DFID) grant for scaling up the Assam PWRD
Computerization Project (TFOI 1446-IN). This Project was effective from 27 April 2012 and closed on
31 March 2015 with grace period for disbursement till 31 July 2015.
Scrutiny of Annual accounts/SOE (2015-16) submitted by the Department revealed that an
amount of 71.32,7228 1.00 was disbursed to contractors and consultants for supply of Oracle Software
update and support. payment for professional services/Management consultant etc during the grace
period i.e. till Ju 2015 as detailed belo\:
SI Name of work/Scheme Nnime of Amount Vr. No. & ReniarksNo contr etor paid(In dalte1 Programme Management A( cnture 13, 8.0 1 dated 7.5.15 S ACCounts
Services for Scaling up APCP Services Pvt. No.10566991616Ltd for Assarn
2 Connectivity to AS WAN Assam 3,60,000 1 dt.30.05.15 PWRDElectronics ComputerizationDevelopment Project for theCor. Ltd year FY 2015-16
Total 17,47,503
3 Supply of Oracle Software CMC Limited, 67,35,491 142 dt.28.07.15 A/C. No. Unionupdate and support Guwahati Bank
4 Professional PWC- 26,00,838 138 dt.28.07.15 551802010005117services/Management Development of (Accounts forconsultant e-portal for Assam State
PV. RD ASSAM Road ProjectProfesioz! PWC 13,88,449 140 dt.28.07.15 Loan No.8136-sereces Management IND -20 15-16consultant
6 Supply and Installation of AEDC Ltd 8,00,000 147 dt.28.07.15media converters
Total 1,15,24,778
Grand total 1,32,72,281
During scrutiny of cash book and bank statement maintained for the Assam PWRD
Computerization Project, it was seen that a total amount of Z27,74,222.00 was brought forward as
opening balance in April 2015 (2015-16), which included accrued bank interest amou ting,,to
Z9,75,352.46. Out of Z.27,74,222.00 an amount of Zl7,47,503.00 was spent for management services as
indicated at SI.No.] and 2 of the table. Further, on closure of accounts deadline of the Project .e. July
31, 2015, it was informed by the Controller of Aid, Accounts and Audit, Department. of Economics
Affairs, Ministry of Finance, Government of India, New Delhi (through E-mail dated 09.07.2015) that
there was an outstanding balance of USD 209,349.22 (approx. ?1,15,14,207.10), yet to be-received
against this grant as on date, which was required to be adjusted before 27.07.2015 and the final claim to
be submitted on or before 27.07.2015; otherwise same would have to be refunded to World -Bank. Since
there was no budget provision under APCP for the financial year 2015-16, the outstanding receivable
amount of Z 1,15.24.778.00 (USD 2059,349.22) was incurred out of Assam State Road Projec Loan
No.8136-IND -2015-16 during the month of July 2015 and re-imbursement claims suibmitted'by the
Project Director, APCP accordingsi. In view of diversion of ASRP loan fund towards payment of APCP
grants in the month of July 2015. the department sustaincd a loss of bank interest am1ounting. to
0.08 lakh (7% of Z1 1524778.00 for 10 months). Further it ma be mentioned that in aegard to expendilure of
152 8no rmnal approval frm Goverinment of A ssam s obMWaine.
Comments are invited froin the Chief Engineer, PWD (ARIASP & RIDF), Assam & Project
Director, World Bank Aided Projects, PWRD, Assam in this coitext.
PART-III
NIL
Sd/-
r. Audi1t r Ec-1.2 Sr. Deputy Accountant General/ES
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